Invoices & quotes

1114 results found

1. On the top of the invoice or bill screen, display the total value of the invoice or bill rather than having to scroll to the bottom

   On the top of the invoice screen, on the far right, display the total $ value of the invoice rather than having to scroll to the bottom of the page to view this amount. A minor improvement but a time saver all the same. In the attachment, note that there is no $ amount displayed.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

2. Carryforward Balance

   In terms of actual functionality improvements, an option to have balance carryforward for customers with recurring invoicing is critical. Is this on the developers list? I have seen plenty of feedback that this is a basic feature that Xero has been silent on.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

3. "Copy to draft quote" to copy ALL details from the invoice

   "Copy to draft quote" to copy ALL details from the invoice.

   Currently, when a new quote is created from and invoice using "Copy to draft quote", not all details are copied form the invoice.
   For example, the currency is not copied from the invoice but from the customer's default currency (which may be different than the invoice's); I am not aware whether other parts of the invoice are not brought over to the quote.

   I contacted support who confirmed that this is a feature - it is actually done on purpose.

   I think this is in fact a bug and should be changed so that the quote EXACTLY match the source invoice. Why would one want to copy the invoice, the amount, etc. but not the currency??

   "Copy to draft quote" to copy ALL details from the invoice.

   Currently, when a new quote is created from and invoice using "Copy to draft quote", not all details are copied form the invoice.
   For example, the currency is not copied from the invoice but from the customer's default currency (which may be different than the invoice's); I am not aware whether other parts of the invoice are not brought over to the quote.

   I contacted support who confirmed that this is a feature - it is actually done on purpose.

   I think this is in fact a bug and… more

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

4. Increase Storage Capacity to upload PDF and spreadsheet for invoicing

   Increase upload file storage capacity to attach PDF and Excel Spreadsheet together with the invoice.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

5. Allocate invoice payment to multiple accounts

   The Problem:
   When a customer pays more than the invoice total due to tips or card surcharges, Xero’s Add Payment screen forces any amount over the invoice total to be treated as an overpayment/credit, not as intentional extra income. This prevents me from allocating the excess directly to specific income accounts (e.g., Qualified Tips or Card Processing Fee Income) at the time of payment. As a result, I have to use multi‑step workarounds (separate Receive Money and Spend Money entries, later adjustments once bank feeds arrive) just to reflect a single real‑world payment event: invoice amount + tip/surcharge − merchant fee.

   Proposed Solution:
   Enhance the Add Payment / Receive Payment workflow for invoices so that:

   (1) I can enter a total amount received that is greater than the invoice total.

   (2) Within the same window, I can split that payment into:

   (a) The portion that clears the invoice/AR, and

   (b) One or more additional line items mapped to Chart of Accounts (e.g., tips income, card surcharge income, etc.).

   Optionally, allow a merchant fee line in the same payment dialog that posts to a fee/expense account and adjusts the net amount going into the bank/clearing account.

   This would avoid mislabeling surcharges/tips as overpayments, reduce manual work, and allow Xero to accurately reflect what actually happened: the customer paid [invoice amount] plus [extra income], less [merchant fee], in one integrated payment step.

   The Problem:
   When a customer pays more than the invoice total due to tips or card surcharges, Xero’s Add Payment screen forces any amount over the invoice total to be treated as an overpayment/credit, not as intentional extra income. This prevents me from allocating the excess directly to specific income accounts (e.g., Qualified Tips or Card Processing Fee Income) at the time of payment. As a result, I have to use multi‑step workarounds (separate Receive Money and Spend Money entries, later adjustments once bank feeds arrive) just to reflect a single real‑world payment event: invoice amount + tip/surcharge − merchant… more

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

6. Once off clients

   In working with a client who uses Xero as their invoicing system, we’ve identified a practical workflow gap that may affect many small manufacturers and custom-service businesses.

   The business does not operate a traditional point-of-sale system. Instead, they produce custom, made-to-order items such as signage and magnets for walk-in customers.

   These transactions typically involve:

   once-off customers

   minimal customer details

   immediate payment on collection

   no expectation of repeat business

   The business must provide proof of payment at handover while maintaining proper accounting records.

   With increasing compliance expectations and the move toward e-invoicing, a streamlined method to issue a once-off invoice or receipt tailored to ad-hoc customers would be highly beneficial.

   Suggested functionality:

   Generate a compliant invoice/receipt without creating a permanent customer record

   Allow classification such as “Walk-in Customer” or “Cash Sale”

   Automatically reflect payment received on the document

   Produce a clear proof-of-payment document suitable for audit and future e-invoicing requirements

   This capability would support small custom manufacturers and service providers who operate outside traditional POS environments while maintaining compliance and efficient recordkeeping

   In working with a client who uses Xero as their invoicing system, we’ve identified a practical workflow gap that may affect many small manufacturers and custom-service businesses.

   The business does not operate a traditional point-of-sale system. Instead, they produce custom, made-to-order items such as signage and magnets for walk-in customers.

   These transactions typically involve:

   once-off customers

   minimal customer details

   immediate payment on collection

   no expectation of repeat business

   The business must provide proof of payment at handover while maintaining proper accounting records.

   With increasing compliance expectations and the move toward e-invoicing, a streamlined method to issue a once-off invoice or… more

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

7. title of quote to be transferred onto invoice but furthermore title to be available in invoice list as it is with quotes......

   This has already been put forward, voted for and declined by admin however all the comments I can see refer to the client not being able to see descriptions - I want to use Xero as my sole place for organising, quoting and invoicing however we do a lot of repeat custom for several clients and may invoice them 20-30 jobs per calendar month, all we get in the invoice list is the invoice number which unless I keep a separate ledger or spreadsheet doesn't tell me what the work is for...... if I need to reference a specific job I either have to open up or get out my separate list and cross reference the invoice number against the descriptions on that list or open each invoice in turn to see what it covers.......

   Quote list page automatically shows the job description under the clients name however the invoice list just shows the clients name - the job description shown in the same way would be very handy

   Surely there's a simple way of displaying the invoices in the same manner as the quotes show??

   This falls under the same scope as a previous request however copying and pasting the title/description into the first line of the invoice however time consuming covers getting this information to the client however it doesn't show any details within the software itself???

   This makes identifying an invoice from a job to job perspective very difficult without keeping this separate list which seems pointless considering the availability of the information being requested on the document and the list page is available on the quotes side of things

   Ideal outcome is the addition of a title to the invoicing side of things and a title column being added to the invoice list page......

   Originally responded to by Kelly Munro however the comments have been closed on a previous request

   This has already been put forward, voted for and declined by admin however all the comments I can see refer to the client not being able to see descriptions - I want to use Xero as my sole place for organising, quoting and invoicing however we do a lot of repeat custom for several clients and may invoice them 20-30 jobs per calendar month, all we get in the invoice list is the invoice number which unless I keep a separate ledger or spreadsheet doesn't tell me what the work is for...... if I need to reference a specific job… more

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

8. Add a quick button to go back to invoices especially after posting a payment or while reconciling

   Add a quick button to go back to invoices especially after posting a payment or while reconciling. Invoices are the thing I use most and reference most but I have to go through like three steps to get back to where i was.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

9. hubdoc

   Hubdoc App. needs the ability to allocate chart of accounts to the bill when uploading rather than always having to do this on the web platform

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

10. Quote Accept/Decline email reply to address

    Quote Acceptance/Decline/Contact Merchant Buttons on quotes - select Reply To email.

    Please please please let us choose the "reply to" email address in settings for when a customer presses "Accept, Deline or Contact Merchant" button on emailed quotes!

    At the moment the reply goes to the staff members personal log in email which is super inappropriate and means the company misses these emails, especially if that staff member has left the company or the bookkeeper etc finalises the quote. The staff should never receive those emails in their personal email unless we select it in the settings. Give us the option to select a specific reply email!!

    A basic reply to email setting is super simple to implement. You already have this email option for invoices in settings. Do it for Quotes too please!

    Quote Acceptance/Decline/Contact Merchant Buttons on quotes - select Reply To email.

    Please please please let us choose the "reply to" email address in settings for when a customer presses "Accept, Deline or Contact Merchant" button on emailed quotes!

    At the moment the reply goes to the staff members personal log in email which is super inappropriate and means the company misses these emails, especially if that staff member has left the company or the bookkeeper etc finalises the quote. The staff should never receive those emails in their personal email unless we select it in the settings. Give us the… more

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

11. Invoicing - ability to directly select or highlight multiple existing rows for bulk editing like deleting & grouping of identical line items

    Xero really needs the ability to select all, or at least select multiple lines at once. In a group monthly invoice, it can take over an hour to delete or edit lines individually.
    It would also be a major improvement to allow grouping of identical line items—so that all quantities for the same item appear under a single line, instead of generating hundreds of separate lines for the same thing

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

12. whatsapp

    Email is now so over used, that generating sales invoices and sending via email is so ineffective. Can we have a way to send them at point of creation via whatsapp. I am having to follow up our invoices by whatsapp, as so few are actually seen by clients amongst the ton of junk email everyone now gets. It is so labour intensive. (Generating SMS would be useful too)
    THIS IS ULTRA URGENT

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

14. Invoice - View full reference in Xero

    Not a massive one, but would eliminate a really annoying thing.
    On an invoice screen in the reference box, when typing any data that exceeds the box, the text doesn't follow outside that window. This then makes you mouse click into that box and arrow across to confirm what you have typed was in actual fact correct.
    PLEASE, can something be done about this????

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    Gaining Support  ·  AdminKelly M (Community Manager, Xero) responded

    Appreciate you raising this idea with us, Darren and have just updated the forum it's in 🙂

    We'll get a sense of the community interesst in this here. While we don't have any plans around this at present I'll share if there's any news.

15. terms and conditions to invoice

    Add terms and conditions to the bottom of all invoices on the "New Invoice Theme'
    Our T&Cs for engagement are over two pages long; having it as a secondary document or at the end of the invoice would be great.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

16. duplicate line

    1. Ability to duplicate a line/line item within an invoice AND bill so that it doesn't have to be entered again and again. This will go a long way to streamlining cost allocation.

    2. Loadable internal templates for bills and invoices to be entered for the businesses who layout complex invoices/bills.

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    1 comment  ·  Invoicing  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

17. Option to delete invoices more than 6 years past

    Under GDPR, customer data can only be kept for a reasonable period of time.

    In the UK, businesses must keep tax records for at least five years from 31 January following the end of the relevant tax year. In practice, this means records need to be retained for 5 years and 10 months.

    Your GDPR policy can therefore state that records will be kept for 5 years and 10 months. After this period, continuing to store invoices (for example, in Xero) could put you in breach of GDPR.

    To help businesses stay compliant, Xero could offer an optional feature that allows customers to:

    Automatically delete invoices on 1 February each year if they relate to a tax year more than five years old.

    Automatically delete contacts where no active invoices remain (because the related invoices have already been deleted).

    This would help UK customers remain GDPR compliant without needing to manually void old invoices and delete customer records.

    Under GDPR, customer data can only be kept for a reasonable period of time.

    In the UK, businesses must keep tax records for at least five years from 31 January following the end of the relevant tax year. In practice, this means records need to be retained for 5 years and 10 months.

    Your GDPR policy can therefore state that records will be kept for 5 years and 10 months. After this period, continuing to store invoices (for example, in Xero) could put you in breach of GDPR.

    To help businesses stay compliant, Xero could offer an optional feature that… more

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

18. Sales Order Entry

    We switched over from QB and were told it would be so much better but come to find out there is no sales order feature and we are in shambles trying to find a workaround. I highly suggest XERO creates this feature to keep up with current programs and workflows.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

19. branding theme editor

    Hurry up and roll out the great branding theme editor shown in your video! I love it and want to use it. The one in the picture attached.

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    1 comment  ·  Invoicing  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

20. everytime i update a price shange in an invoice, it should automatically update the price in the inventory system.

    Every time i send an invoice, I update the new pricing for an inventory item in the invoice. This is manual but it should then automatically update the inventory price as well. so in short, the inventory should be following the latest invoice pricing to keep up to date.

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    0 comments  ·  Invoicing  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂