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Payroll & expenses: Expense claims

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Expenses: Set default due date

Can we please have the ability to set a due date for an expense? Currently it is set as the day it is approved, but we pay all our expenses for the whole month, on the 15th of the following month. It would be good to be able to set this as default for any expenses raised.
Thanks,
Sarah

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Sarah Eagar shared this idea  ·   ·  Report…  ·  Admin →
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In development  ·  AdminSophie Lewis (Admin, Xero) responded  · 

Hey everyone! Thank you all for supporting this idea.

We agree that having the ability to set a default due date would bring efficiency and consistency to your workflow.

I'm thrilled to announce that we’ve started active work on this feature.

While we can't share a specific release date, please know that our product team is dedicated to building a solution that addresses the pain points you've raised.

We appreciate all of your valuable contributions to improving Xero. We'll post another update here as soon as we have more news to share. 😊

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  • Rupert Squires commented  ·   ·  Report

    What would make sense is the ability to set a policy - like 10 days after month end.

    Most organisations pay expenses monthly - so being able to set the rule like that would make sense.

  • Tim Boxall commented  ·   ·  Report

    I'm amazed this doesn't have more votes, seems like a relatively simple feature to implement and would make it way easier to see bills which really are overdue. Come on Xero, stop focusing on AI assistants and get the basics sorted!

  • Adam Bedwell commented  ·   ·  Report

    Yep. This is really basic stuff. Please get this sorted.

  • Mark Dissington commented  ·   ·  Report

    Absolutely agree with the need for this. Just spent an hour looking for how to set/change it as I couldn't imagine there wasn't an option already to do it.

  • Amy Hogarth commented  ·   ·  Report

    For a business like ours that incurs a lot of personal expenses - this is critical to not ending up with an overwhelming Bills To Pay list.

  • Rifle Hughes commented  ·   ·  Report

    Add me to the chorus. The inability to set a default due date, much less even edit it is super frustrating.

  • Carol Remmers commented  ·   ·  Report

    The ability to set the due date as expenses are not paid on the same day. It makes the whole overdue invoices warning nonsensical as all expenses are included in this and immediately show as overdue

  • Ed Oakley commented  ·   ·  Report

    Yes please allow for an adjustable due date on expense initiated bills. This seems like a simple feature that would be expected of accounting/ bookkeeping software. Thank you.

  • David Myers commented  ·   ·  Report

    This is a basic function which is, sadly, absent. It needs to be added to ensure aged payables reports are as accurate as possible.

  • Christopher Drennen commented  ·   ·  Report

    So frustrating that Xero doesn't seem to care about accounting records and reports being correct.

  • Matt Willis commented  ·   ·  Report

    yet another obvious requirement - can't see why the bills can't be edited.

    So many things that never seem to happen with Xero, what are the things that get priority?
    Maybe time to recruit more programmers?

  • Thi Nguyen commented  ·   ·  Report

    +1 please add this feature in XERO, my boss has gone mad because of the overdue red flags appears in her tab.

  • Leanne O'Neill commented  ·   ·  Report

    I have found this post after becoming frustrated with 100s of 'overdue' expenses cluttering up my supplier payments - we to pay expenses once a month in one batch but at the minute i have to scroll through lines and lines of expenses to spot actual supplier payments and when they are due. So frustrating and easy to miss other things.

  • Dee Wright commented  ·   ·  Report

    we urgently need this as it's providing inaccurate reports for overdue payments

  • Nadine Hyslop commented  ·   ·  Report

    We need the ability to edit the due date completely! Just like with bills/invoices. All our expense claims are generally from the directors buying extra equipment in a quiet month, so they don't expect to be reimbursed for a couple of months. It is very annoying showing in 'overdue' on the dashboard/ in AP.
    If we have the ability to amend the date then I can focus on paying creditors who need the payment.
    Some of them automate to approval date - but if I don't approve them on entry I will forget!

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