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Purchase orders, bills & inventory: Purchase orders

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Purchase Orders - Merge multiple purchase orders

We send individual purchase orders to a supplier over the course of a month, and the supplier sends one invoice at the end of the month. Currently, I can't create an invoice from the POs as it will provide me with a separate invoice for each separate PO. It would be handy to be able to merge either the POs or the invoices so that the final result matches the supplier invoice.

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Liz Wood shared this idea  ·   ·  Report…  ·  Admin →
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Gaining Support  ·  AdminKelly Middleton (Admin, Xero) responded  · 

Thanks for sharing your idea to merge purchase orders. We appreciate you explaining how this could help when suppliers consolidate multiple orders into one bill.

We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!

Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

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  • Tarryn Hatherall commented  ·   ·  Report

    We are on a monthly account with the majority of our suppliers and due to the nature of our business, a high number of orders end up either partially or fully returned, and over thousands of invoices through the month, this becomes very difficult to track. I have resorted to keeping everything in a separate spread sheet and adding the total monthly amount as an invoice at the end. This is working, however it does impede on the cashflow tracking ability of Xero. Having a way to consolidate orders / invoices & credits from particular suppliers would be amazing.

  • David Raymer commented  ·   ·  Report

    One of our suppliers creates their invoice based on the delivery docket. The delivery can contain multiple products that were raised on separate purchase orders.
    This currently requires re-entering purchase orders based on the delivery docket to be able to generate the bill. It is a lot of additional entry and when a supplier splits a delivery, there's no referencing what has or hasn't been delivered without manually calculating and creating another purchase order for the balance.
    It would be great to be able to create a bill from a supplier and select quantities of other products currently on order from that supplier (on multiple purchase orders) and have them all linked along with the balance of remaining products remain.
    In our case, we deal with packaging so delivered quantities can be hundreds of units over or under the requested quantity on the po.

  • Maria Lovell commented  ·   ·  Report

    Agree with Liz, this would be an added bonus to be able to merge more than one PO to a single invoice.