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Increase the 25 Purchase Order Limit When Creating a Single Bill (Should be 100+)

DESCRIPTION OF ISSUE

When creating a Bill in Xero and selecting multiple Purchase Orders to convert into a single supplier invoice, Xero limits the selection to a maximum of 25 Purchase Orders.

If more than 25 POs need to be consolidated into one supplier invoice, users are forced to:

Create multiple separate Bills, or

Manually recreate the invoice outside of the PO workflow

This breaks the PO-to-Bill linkage and creates unnecessary administrative overhead.

THE PROBLEM FOR BUSINESSES

Many suppliers issue a single consolidated invoice covering dozens (sometimes hundreds) of Purchase Orders — particularly in industries involving:

Wholesale / distribution
Construction & project-based purchasing
Manufacturing
Multi-site operations
High-volume procurement environments

The 25-PO cap prevents users from accurately mirroring the supplier’s actual invoice structure inside Xero.

This results in:

Increased manual data entry
Broken audit trail between POs and Bills
Reconciliation complexity
Difficulty matching supplier statements
Reduced efficiency in accounts payable workflows

SUGGESTED ENHANCEMENT

Please remove the hard limit of 25 Purchase Orders per Bill, or significantly increase the cap.

Ideally, users should be able to:

Select and convert an unlimited number of Purchase Orders into a single Bill, OR
Have the limit increased to a practical operational level (e.g. 100+ POs), OR
Have an automatic “consolidate all selected POs” function

This would align Xero more closely with real-world supplier invoicing practices.

BUSINESS IMPACT

Removing this limitation would:

Improve AP efficiency
Reduce manual intervention
Preserve PO-to-Bill traceability
Improve audit integrity
Better support high-volume procurement businesses

For organisations processing large consolidated supplier invoices, this is not a convenience feature — it is a workflow constraint.