Bank Reconciliation - Prefill details based on last entered
For Spend Money entry, I have two elements that would speed up entry:
Prefill the last entry for that Contact. Most venders (e.g. "Uber") will be the same expense type over and over. Having the 1st item prefill from the last entry will save time.
Right now "Save" is essentially "Save and Close" -- and then "Save & Add Another" creates a new blank item. I would like "Save" to stay on the same screen, so I can then use "Copy" from the "Options" menu to enter the same/similar item.
Sandy Shelton
shared this idea
Hi, we appreciate your feedback about bank reconciliation. We don't accept ideas that have multiple request in one post. Please create separate ideas for each feature, so we can gauge support and keep users updated.
In the meantime, Xero's bank reconciliation process does have a memorisation and prediction feature, where it tries to use details from previous entries, to speed this up for you.
It sounds like you'd like our Product team to make some improvements to this function.
For now, there's some detail on how this works below:
Memorisation - is for cash transactions where a transaction is created on the Create tab. Suggestions are made based on memorising how previous statement lines with the same fields were reconciled. Xero looks at the payee, particulars and reference fields on the bank statement line and compares them to the same details on previously reconciled transactions. Xero suggests the Who, What and Why fields.
Predictions - for cash transactions where a transaction is created on the Create tab. When Xero thinks it can make a prediction, it suggests the Who and What fields in italics, so they are distinguishable from memorisation type suggestions. For the What field, Xero will only suggest existing account codes in the organisation. For the Who field, Xero will first look at the existing contacts in the organisation. If there’s no existing contact that fits the details in the statement line, Xero suggests a contact to create. Xero doesn’t predict the Why field.
Memorisation and predictions can be turned on/off by selecting/clearing the Suggest previous entries checkbox in the bank reconciliation screen. The Suggest previous entries checkbox turns off both memorisations and predictions, but it doesn’t turn off matches. If a transaction exists in Xero and the fields are the same as what’s on the statement line, a match will still be suggested.
