Email Settings - Specify date/time to send transactions – Share and support customer ideas for Xero

Email Settings - Specify date/time to send transactions

Ability to specify date/time when users’ want to send emails from Xero.

Purpose: So clients/customers can receive the email during the working hours and not at random time.

763 votes

AdminXero Team (Admin, Xero) shared this idea · 25 April, 2015 · Report… · Admin →

Completed ·

AdminKelly Munro (Community Manager, Xero) responded · 15 July, 2026

Thanks so much for your enthusiasm here, everyone. We know many of you have been eagerly awaiting this release.

The ability to schedule the day and time a one-off invoice is sent is now live for all users. 🥳

Currently, this feature is only available when sending individual invoices.

We absolutely understand the interest in extending this type of functionality to other features like; repeating invoices, invoice reminders, statements and payslips. This will be a consideration for our teams as they continue to develop across features and we have some ideas I've linked below that I'd recommend joining so we can better gauge demand and ensure you hear updates for each.

For API-related requests, the best place to raise these is in our Xero Developer Ideas forum. I wasn’t able to see an existing idea for this there, so please feel free to submit one.

If you have other suggestions for how this feature could be improved, we’d love for you to raise them as new ideas, so our teams can consider them and keep you updated there.

Thanks again for your feedback and for continuing to share your ideas with us.

Screenshot 2026-07-15 at 10.39.28 AM.png 505 KB

Show previous admin responses (5)

In development ·

AdminKelly Munro (Community Manager, Xero) responded · 28 April, 2026

Hi everyone, I’m pleased to share that we’re moving forward with the ability to schedule the send of an invoice from Xero.

We’re in the early phase of releasing our new invoicing scheduler to customers, and appreciating the direct interest you’ve all shown here we’ve included everyone that’s voted on this idea in our initial rollout!

You’ll see a tool tip on the invoice page for email scheduling, and be able to choose the right date/time when you go to email an invoice (from the send email dropdown). 😊

We’re really keen to hear your feedback.

We appreciate there are asks within this idea for being able to schedule the send of other document type such as payslips and want to be upfront that this isn’t in the roadmap at present. However, once our invoice scheduler is out to all, we’ll be monitoring it’s use closely and consider how this feature may be expanded to other features overtime.

I’ll be back to let you all know when the invoice scheduler is live to everyone.

In development ·

AdminKelly Munro (Community Manager, Xero) responded · 22 January, 2026

Hi team, discovery went well and has provided good insights to our product team. Things have now moved along and I can share that we’re working on a solution that’ll enable you to schedule when an invoice is sent, and the ability to cancel a scheduled send if needed. 🙂

In early stages right now, but I’ll share more news as this progresses. Thanks!

In discovery ·

AdminKelly Munro (Community Manager, Xero) responded · 07 August, 2025

Hey everyone, we’ve seen all your votes and comments, and we totally get it – not being able to schedule one-off invoices or pick specific send times is a real pain point. Your feedback makes it clear how much time it costs you and how it can affect your client relationships.

Right now, repeat invoice templates go some way to providing some automation. But we know that’s not quite what you’re asking for when it comes to those one-off invoices or more precise timing for all your emails.

The good news is, our product team is digging in to the work that’d be needed to develop a solution, and figuring out the best way to make this happen. While we can’t give any promises just yet, please know that your feedback is a huge part of this discovery process. Keep those comments and votes coming!

We’ll post another update here as soon as we have more news to share.

under review ·

AdminHannah G (Admin, Xero) responded · 24 January, 2024

Appreciate your input here, everyone. Our team is looking into this idea however, they don’t have any dates planned on when they’ll develop the ability to schedule emails.

Totally understand how this feature could benefit your workflow though, being able to schedule an email to send during acceptable hours, so you don’t have to remember!

Rest assured that our eyes are on the ground monitoring your feedback and votes here, so please keep adding them in this thread. For the time being, I’ll move this idea into ‘Under review’ status. And if there’s any movement, we’ll make sure to come back here and let you all know.

submitted ·

Rudi Moritz responded · 28 March, 2022

Comments are closed

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Fiona Brownlee commented · 02 May, 2022 20:23 · Report

To be able to schedule a one off invoice to go at a certain date in the future that is not a repeating invoice.

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Catherine Carvel commented · 29 April, 2022 22:08 · Report

This would be a really helpful feature - please can it be introduced

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Nadia Gallen commented · 29 April, 2022 22:00 · Report

would love this feature. Any progress on this since 2012. come on guys. help us out.

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Paul Cowling commented · 22 April, 2022 21:19 · Report

This feature should be standard.
I would like to see this implemented asap so that I can raise invoices that will be sent to my clients on the date as stipulated in our service agreement/s.
We use the repeat-invoicing feature for static billing, but for dynamic services, require this feature so that I am not sat building invoices on a weekend when the dates fall that way.

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Annie Romanos commented · 14 April, 2022 12:56 · Report

Notice this idea was flagged in 2012. Any progress a decade on? This is a fairly standard capability in most apps these days.....

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Robin Zaragoza commented · 13 April, 2022 23:37 · Report

Please add this! It's pretty standard to be able to schedule things like emails to go out in other platforms. This should be pretty straightforward, and super helpful for those of us that have invoices to send out on a monthly basis that don't have the same charges every month.

And just to be clear, the use case for me is NOT that that I look unprofessional. It's that I know in advance of a month finishing how much I need to charge a client, but it's not the same as the last month. It's hard for me to predict exactly when I will know the charges for the month - sometimes it's at the beginning of the month, sometimes the middle. To get it off my plate, I create the invoice the minute I know, but given my contract says I will send invoices at the end of each month, I need to send it according to that timeline. So I'd like to be able to create and approve the invoice in the middle of the month, and then schedule it to be sent according to the contract terms.

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AdminXero Team (Admin, Xero) commented · 03 May, 2012 05:49 · Report

Ability to schedule invoices to be sent at a future date

Purpose: Users can set up a preference date to send their invoice, and to make sure that invoices aren’t sent during the weekend. As it makes them look unprofessional.

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