413 results found
-
NZ Payroll | Timesheets - Set timesheet default view to display draft/current period timesheets
Currently the screen shows the last processed timesheet, which in this case is last week's.
Having just selected the next period (for this current week) and created and saved a draft, that should be the period/timesheet I see on the screen. Instead it defaults back to last week, meaning in order to go and edit or approve this current week I have to go and select it again from the dropdown - extra clicks and steps that are unnecessary.
Please change the default view to the current week, or make it a user preference. I have no need to go…
1 voteAppreciate you raising this idea. Having Timesheets open directly to the current period could make it quicker to enter and review hours without adjusting the date each time.
We've moved this idea to Gaining Support so we can continue gathering feedback. If this could help your workflow, add your vote and share which period you'd prefer as the default.
-
Expense claims - Improve duplicate expense claim warnings and error handling
A warning banner appears every time an employee makes an expense claim for the same amount as a previous expense claim. Many expense claims are for the same amount but for different dates. Can the warning please be improved to highlight only expense claims for the same amount and the same date?
1 voteAppreciate your feedback, Jean. We understand the request to make duplicate expense warnings clearer and more useful. Providing more context around why a claim has been flagged could make it easier to review potential duplicates and avoid unnecessary interruptions for legitimate expenses.
We've moved this idea to Gaining Support so we can continue gathering feedback. If this could help your workflow, add your vote and let us know how you'd like duplicate warnings to work.
-
AU Payroll: Include total employer cost section within pay run.
Please show Super+Earnings on the payroll screen so I dont have to do the calcualation manually every month for every employee when trying to work out their pay which includes super. it would be a 15 min job to add this to the screen and would be very very helpful. see screen shot
1 voteThanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
-
AU payroll: Employee notes to display directly on new timesheet
Option to Choose Employee Timesheet Print Layout (Classic vs New)
The July 2026 update to the employee timesheet print layout has significantly impacted our business workflow.
Prior to July 2026, employee notes entered through Xero Me were displayed directly on the printed timesheet. This allowed us to quickly identify where an employee worked on each shift without having to open every individual note.
Since the update, the printed timesheet only displays "View Notes" instead of the actual note. While this may suit some businesses, it has created a major administrative burden for organisations like ours.
Our nurses regularly work across…
2 votesThanks for sharing your feedback about employee notes not being easily visible on the new version of timesheets.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
-
Payroll AU: Filter super payable by pay frequencies
Filter Super Payables by Payroll Run Name
Add a sort function to Super payable by Payroll Run Name
This will allow easy reconciliation of the super payment approval amount to the payroll run concerned.
We do multiple pay runs for different departments on 1 day so to be able to sort by pay run would be a great improvement & time saver.1 voteThanks for sharing your idea about filtering super payments by individual pay runs rather than just by pay period.
As you noted, when multiple pay run schedules share the same period, the current filter doesn't separate them. As a workaround, you can open the specific pay run and select Make Payment > Pay Super, as this will group the superannuation exclusively for that specific pay run.
As this is a community support platform it's up to the community to get behind and support your idea. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
-
Expenses | Files - Support upload of HEIC format image files for receipts
Please can Heic file formats be accepted for images of receipts? There an issue with these going from CMAP and into Xero. I will raise this with CMAP as well.
3 votesAppreciate you bringing this to the community.
We understand the request for Xero to accept HEIC receipt images. Native support could make it easier to upload receipts without first converting them to another file format, and can support specific integrations.
We've updated the status to Gaining Support so we can continue tracking interest. If this would help your workflow, do add your vote.
-
Payroll AU: Automatically submit Super payments after each pay run
Businesses using Xero Auto Super have already authorised Xero to direct debit our nominated bank account. Please add an optional setting to automatically create and submit super payment batches when a pay run is posted.
This would support Australia's Payday Super requirements and remove the need for a manual approval every pay cycle.
Suggested setting:
"Automatically submit super payments after posting a pay run."
This should be optional so businesses that prefer manual approval can continue using the existing workflow.
For small businesses with regular weekly payrolls, this would save time and reduce the risk of missing a super payment.
9 votesThanks for sharing your idea on automating super payments.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
-
AU Payroll: Keep leave balance on payslips historically static
The leave balance display on payslips is the main area where historical point-in-time data is being updated dynamically. The payslip PDF pulls the leave balance from the employee's current leave record rather than storing what it was at the time of posting. I would like this to be updated to ensure that the payslips we have access to on an employee's account remain static and historically and legally accurate to what the employee initially received when disbursed. This avoids misinterpretation of leave accruals between payroll officers and employees who may be working off two different versions of the same payslip.
5 votesThanks for sharing your idea about how the system updates leave balances on re-downloaded payslips after historical payroll corrections are made.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
-
Payroll AU: Standalone pay calculation tool within Xero
It would be extremely useful to have a standalone pay calculation tool within Xero Payroll that allows users to preview an employee’s pay calculation without needing to create a draft pay run.
This tool could show wages, PAYG withholding, superannuation, net pay, earnings types, and multiplier calculations in one clear view.
This would allow payroll users, accountants, and bookkeepers to quickly confirm that employee pay templates are set up correctly, verify award rates, overtime, allowances, and changes, and confidently review calculations with clients before processing payroll.
It would reduce unnecessary draft pay runs, improve efficiency, and help prevent payroll errors.
2 votesHi Emma, thanks for sharing this detailed demo with us. It speaks "The future of payroll".
It's now it's up to the community to get behind and support your idea. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
-
Payroll AU: Archive pay runs over data retention period
Ability to Archive Old Payruns - I have a screen that is clogged up with payruns for long since departed employees and associated payruns from 10 years ago. Their employee files have been archived but the payruns still show up in the list. It is crowded and cumbersome. Please add the ability to archive in bulk please Xero?
2 votesThanks for sharing your idea about archiving older pay runs, for example pay runs that exceed 7 years.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
-
Payroll AU: Reduce time to pay employee super funds
Xero is currently using Super House as their superannuation clearing house. Super House hold on to the funds for three days before transferring the funds on to the super fund.
This three day delay is not acceptable and goes against the principle of pay day super.
It should be noted that in the event of superannuation monies not being credited to an employees account within seven business days then the employer could be liable for penalties and not Super House.
Xero need to change clearing house providers or organise for Super Choice to pass on the funds the day after…
8 votesHi everyone thank you for your feedback on superannuation processing times. With the Payday Super changes and the 7-day requirement, we know speed is top of mind.
Currently, most super payments processed through Xero are transferred to fund providers on the 5th business day. You can read more about expected timeframes and legislation updates in our Payday Super FAQs.
We completely understand the demand for faster turnarounds. The entire industry is looking towards faster processing.
To help us gauge the impact on your business, we are moving this request to Gaining Support status. Please vote, comment, and share your experiences below so we can better understand your workflows and concerns.
-
AU Payroll: Warning when posting if pay period or payment date is in the future.
This was an with EOFY. Because of Pay Day Super, even if you haven't filed the Pay Run, if the Super is lodged through the Xero super clearing house, the Pay Run cannot be altered. Same applies to a future posted Pay Date with the pay frequency getting out of sync. What should have been in the previous is now in the new FY and can't be rolled back.
1 voteThank you for sharing this feedback with us!
Currently there is a pop-up reminder each time you post a pay run; however, it doesn't explicitly prompt you to check the pay period of the pay run you're posting.
If you happen to post a pay run with an incorrect period or payment date, you can correct this by creating an unscheduled pay run to reverse the incorrectly posted earnings.
That being said, we definitely see the value in having a warning trigger if a pay period or payment date is set in the future. To help us gauge demand for this feature, I’m moving this idea to Gaining Support so other community members can vote and share their thoughts as well.
Thanks again for helping us improve!
-
Expenses - Show total amount of expenses awaiting approval
Hi,
Do you have a feature where if employees have 25+ expenses it can still say the value rather than just saying approve 25+ expenses. This would mean manually adding them up to get the total? I know you can see a total on the homepage but not all employees show!
Thank you!
1 voteHi Paige, thanks for sharing this suggestion. We understand the request to show a total for expense claims awaiting approval. Having the combined amount visible at a glance could make it easier to review upcoming reimbursements and manage cash flow.
We’ve updated this idea to Gaining Support so we can continue tracking community interest. If this could improve your workflow, add your vote and share your use case.
-
Expenses - Ability to duplicate or copy a previous expense claim on browser
This is specifically for the Desktop Website, because the previous idea:
was closed, claiming that we can duplicate expenses through the Xero Me mobile app.
But this feature is missing in the Desktop Website https://go.xero.com/app/!Company/expenses/
It makes zero (xero?) sense that this Duplicate feature is ONLY in the mobile app, and still missing in the desktop website. It was also very disheartening that the previous idea was closed with the claim that it's possible in mobile app, while conveniently forgetting that some users are not using mobile app, and only using desktop website.
1 voteThanks for sharing this suggestion. We understand the request to duplicate a previous expense claim. Having a copy option could make recurring expenses quicker to submit and reduce repetitive data entry.
We’ve updated this idea to Gaining Support so we can continue tracking community interest. If this could improve your workflow, add your vote and share your use case.
-
NZ Payroll: Allow employee email addresses to be reused
Please allow email addresses to be re-used. It is a pain having to do into a past employee and delete the email address because you cant re-use it when you set them up again.
1 voteThanks for sharing your idea. As you're aware, a single email address cannot currently exist in more than one employee record, so you'll need to remove it from the terminated record before adding it to the new one.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues who could benefit so they can add their vote, too!
Along with voting, other members can now comment to share additional details about how your idea could improve their experience with Xero.
-
Payroll AU: Display the Full Pay Period in a Pay Run
Feature Suggestion: Display the Full Pay Period in Payroll
It would be extremely helpful if Xero could display the full pay period (From DD/MM/YY to DD/MM/YY) within the payroll pay window, rather than only showing the "Week Ending" date.
For example, instead of displaying:
Week Ending 05/07/2026
display:
Pay Period: Wednesday 29/06/2026 to Tuesday 05/07/2026
or
29/06/2026 – 05/07/2026I process payroll for multiple entities with different pay cycles and pay periods. Having the start and end dates clearly visible would make it much easier to confirm that the correct pay run is being processed, reduce the risk of errors,…
2 votesThanks for sharing your idea on the full pay period visibility within the pay employees page.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
-
Payroll AU: payroll overview notifications for timesheets and leave to approve
It would be beneficial that under the payroll overview drop there would be number of notifications in every category. For example Leave 1 if there is one leave request and so on. Maybe a exclamation mark next to overview that there is something to action with. This way the payroll officer would spot the actioned items easily.
4 votesThanks for sharing your idea about visible notification for unapproved timesheets or leave requests.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
-
Expenses - Allow filtering and sorting of expense claims by payment method
Is it possible to create a filter by credit card, we have staff with credit cards and Amex, currently all expenses a mixed together and you cannot see what has been uploaded for the individual cards.
2 votesThanks for raising this suggestion. Being able to filter expense claims by credit card could make it quicker to review transactions, particularly if you're reconciling multiple company cards or reviewing specific card activity.
We've updated the status of this idea to Gaining Support so we can continue tracking community interest. If this would improve your workflow, add your vote and share more about what other filters will be useful.
-
Expenses - text selection and zoom capabilities within the side-by-side PDF document viewer
The ability to zoom in on an uploaded PDF/doc seems to have been removed. Can this be reinstated? I used to be able to cut and paste details from the doc too.
5 votesThanks for highlighting this improvement, Spencer. We understand the request to be able to zoom in and select text within the side-by-side PDF viewer. Having these controls available in the document preview could make it easier to review receipts without needing to open the file separately.
In the meantime, you can open the attachment in a separate window or download it to use your device's PDF viewer, which provides additional options such as zooming and text selection.
We've updated this idea to Gaining Support so we can continue tracking interest from the community. If this would improve your workflow, add your vote and let us know how you'd like these viewing tools to work.
-
Expenses - Ability to set default for payment due date
It's good that the ability to set the due date of each expense is now available. However, there still is no way to set a default due date for all expenses, such as the last day of the month.
It will take a lot more time to select each expense and manually change the due date from today's date, especially where there are dozens of expenses to approve.
This is the sort of thing that software should do for us - streamlining workflows and handling monotonous actions automatically.
Could all users who read this vote 'critical' so that Xero will…
25 votesAppreciate the feedback, Justin and understand still needing more from this feature.
This is something we'll continue to consider and will keep a close watch on this idea in the community here.
I'll make sure to share if there are any further updates planned for this with you here.
- Don't see your idea?