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UK Payroll - Payslips - Schedule date for payslips to be emailed

Ability to have an automated scheduled payslip.

Purpose: To make Payroll admin workflow easier, especially when they aren’t working on the day when payslip needs to be sent.

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AdminXero Team (Admin, Xero) shared this idea  ·   ·  Report…  ·  Admin →
Completed  ·  AdminDavid Reynolds (Admin, Xero) responded  · 

Hi everyone, thank you so much for your patience and for sharing your feedback on this idea.

We’re excited to announce that we have recently released an update for all UK Payroll customers that makes payslip scheduling possible!

Payslips can now be sent to your employees automatically based on a pre-set schedule. This means you can post pay runs in advance and set a date for the payslips to be emailed. To get started, check out our support article: Automatically email employees their payslips.

Your feedback is what drives change here at Xero, so thank you again for helping us shape the product.

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  • Kathryn Grouden commented  ·   ·  Report

    It would be great if you could schedule the emailing of the payslip to a particular day or time also, currently you have to log in and do it manually to send at the time of clicking the button, its annoying as I always want them to send a day or two later

  • Freya Pieroz commented  ·   ·  Report

    Fair Work Australia says payslips are to be sent within a day of payday - we like to queue up payroll so as much as possible runs automatically over Christmas, when we're all on leave, but payslips being required to be sent within a day of payday means that we can't, for example, create a payroll to be paid on 28/12/22 and then go on holiday - someone has to log in while they're visiting family just to send the payslips.

  • Carmel Cristofaro commented  ·   ·  Report

    I run payroll for two separate organisations and this would be a great feature especially when I run a payroll before the scheduled day.

  • Kathleen Hemmings commented  ·   ·  Report

    Would be great to have this functionality so that employees receive their payslips on their payday as I often finalise the payroll beforehand.

  • Karen Hill commented  ·   ·  Report

    It would be great if you could arrange for payslips to be sent on a different day to the day that the payrun was prepared. Sometimes I need to do the payrun earlier than the pay date and I would prefer to be able to send the payslips out on the pay date but not have to log in again on the pay date to do this

  • Paul Burgess commented  ·   ·  Report

    This would be a useful addition to the Payroll function.

  • Roanna Vallance commented  ·   ·  Report

    We would like to be able to send pay slips in the evening. Please sort asap

  • Mark Thomas commented  ·   ·  Report

    Agree this would be useful, and help making sure its not overlooked.

  • Ken Nishida commented  ·   ·  Report

    I cannot believe Xero does not action this and leave it so long. All other payroll software have this basic function.

  • Lynne Hope commented  ·   ·  Report

    This should be a built in feature automatically. The employer should be able to publish payslips to an employee when they want and not when Xero want!!!

  • Elle Russell commented  ·   ·  Report

    Scheduling payslips to be automatically emailed to employees would be a fantastic feature. It would save a lot of time.

  • Nicola French commented  ·   ·  Report

    The option to choose a date to send EE payslips would be a huge help , when you are running multiply payrolls this option would be invaluable. I may run a payroll on the 10th of the month yet payday is 30th so need to remember to log in and send payslips on the 29th. Takes a lot of time up.

  • Team Accounts commented  ·   ·  Report

    This is important to send the payslip automatically on Weekend.

  • Rebecca Flood commented  ·   ·  Report

    Would be very useful to be able to prepare pays early in the week (for example) but only send the payslip on the day the payment is to be made.

  • Sean Huxley commented  ·   ·  Report

    Would be a great feature as the date payroll is run isn't necessarily the date payslips need sending

  • Beverley Dela-Nougerede commented  ·   ·  Report

    This feature would definitely help me as currently have to pass this task to someone else if away when payslips need sending.

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