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Payroll & expenses: Employees

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Notification - Reminder to employee to enter Timesheets

An option within the employee page, once selected, to send app notification reminders that timesheets are due by specific date/time.

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Nicole Thompson shared this idea  ·   ·  Report…  ·  Admin →
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Not in pipeline  ·  AdminDavid Reynolds (Admin, Xero) responded  · 

Thanks for your support and joining in this idea. We get the challenges involved in manually chasing up employees to complete timesheets each pay period.

Although it's not the integrated solution you’re looking for, you could look to set up recurring calendar events or using external communication tools to prompt your team members.

We want to be transparent that we don't have any plans for adjusting the existing notifications for timesheets.

We'll continue to monitor this idea, and should our priorities shift in the future we'll let everyone know here.

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  • Emily Ryan commented  ·   ·  Report

    I don't know why it's not a feature already...

  • Elloise Cooper commented  ·   ·  Report

    This is a basic and essential feature that would greatly assist in payroll operations. we have young casuals that forget to fill in timesheets and an automatic reminder would help with getting them filled and paid. Chasing timesheets myself seems like such an outdated way of running a business when you have software like xero at your fingertips!

  • Vicky Gilroy commented  ·   ·  Report

    Allow employers to set up modifiable Push Notifications for Xero Me App to remind staff to complete timesheets. This will save me having to chase them down to complete and delay me processing the payroll.

  • Hayley White commented  ·   ·  Report

    This is a really basic and essential feature to add. I dont know why its not already in built! It would reduce time wasted chasing up staff who havent submitted their timesheets in time for the pay run to occur. Ideally the system would only send reminders / push notifications / email when an employee has not yet submitted their timesheets by the end of their allocated payrun period.

  • Wendy Constance commented  ·   ·  Report

    Would love to have an option to set up reminders as a pop up in the Xero Me App for employees to submit their timesheets by a certain day & time.
    Also to be able to send them a message or note via the app so it can be direct, rather than having to email them which is sometimes to a personal email (which they don't check in work hours).

  • Leah Griffiths commented  ·   ·  Report

    This would save so much time rather than having to manually check who has not completed and then chase. Ideally it would only send reminders to people who have not completed XX number of hours weekly / monthly

  • Monika Sood commented  ·   ·  Report

    Any update on this feature? Would save the hassel of sending manual reminders and chances of someone missing deadlines.

  • Carl Larkin commented  ·   ·  Report

    can we get an update on this Hannah, it seems like it shouldn't be to hard considering you can push invites to the linked emails etc

  • Trigg McLeod commented  ·   ·  Report

    This would be great, one less email from management.

  • Sally Hughes commented  ·   ·  Report

    This would be a fantastic feature and couldn't imagine it would take much to add onto the current app

  • Evan Smith commented  ·   ·  Report

    This is a no brainer. Please consider adding this asap. Currently we require use of a third party application to remind staff to complete a task in your app.
    Not a good system.

  • Janellen Redington commented  ·   ·  Report

    Absolutely agree, this is a critical matter for us. Our suggestion being a reminder when you go to log out of Xero, to ensure you have completed your timesheet.

  • Janellen Redington commented  ·   ·  Report

    We have issues with staff not completing time sheets either at all, on time or with great detail. We are a small organisation and do not want to make this a big issue, so having a reminder when people log out of xero to complete their timesheet would be beneficial. e.g. Have you completed your time sheet? Is this something else other people struggle with?

  • Hayley White commented  ·   ·  Report

    This would seem like pretty basic feature which would assist both payroll and employees in getting pay done efficiently and on time.

  • Clare O'Neill commented  ·   ·  Report

    This sounds like a great addition - would save time and make a huge difference.

  • Jorja Berry commented  ·   ·  Report

    I don’t know why this wouldn’t already be on option? It’s 2024 and Ai exists… a notification reminder feature seems like one of the first most simple features that should have had in the first place really. Beneficial for all using and good for Xero aswell

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