Payroll & expenses

623 results found

1. Feature to calculate start time based off timer

   For employees required to post their start and end times for each different task, figuring out the start time can be difficult, unless they note it down each time they start a new task. The timer is very handy, but would it be possible to add in a feature so that Xero automatically calculates the start time based on the current time and the timer? E.g. it's 10:29am and my timer says I have been working on this task for 23 minutes, so the start time automatically populates to 10:06. This would save lots of time; we currently use the attached spreadsheet to work it out manually. Thanks!!

   For employees required to post their start and end times for each different task, figuring out the start time can be difficult, unless they note it down each time they start a new task. The timer is very handy, but would it be possible to add in a feature so that Xero automatically calculates the start time based on the current time and the timer? E.g. it's 10:29am and my timer says I have been working on this task for 23 minutes, so the start time automatically populates to 10:06. This would save lots of time; we currently use the… more

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2. timesheet start date

   Can we change the start date of timesheets, please? Timesheets are often completed after the fact and I do payroll up to 10 days ahead of the end of the month, so I have a cut-off date for timesheets so that they can be processed for payroll. This means that the last one or two weeks of the month have to be included in the following month's timesheet (on Xero) as a lump at the beginning of the month, labelled as "Previous Month". Some months include 4 weeks and some include 5 weeks, so it can't be a set date each month - our weekly timesheets go Monday to Sunday, but our payroll is monthly. If we just stuck to monthly timesheets, I wouldn't be able to process them until the following month because they would be incomplete for the current month when I want to do the payroll. It does seem like it was set by someone who doesn't understand how processing a monthly payroll works.

   Can we change the start date of timesheets, please? Timesheets are often completed after the fact and I do payroll up to 10 days ahead of the end of the month, so I have a cut-off date for timesheets so that they can be processed for payroll. This means that the last one or two weeks of the month have to be included in the following month's timesheet (on Xero) as a lump at the beginning of the month, labelled as "Previous Month". Some months include 4 weeks and some include 5 weeks, so it can't be a set date… more

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3. employee group nominal settings

   post gross wages and net wages to a specific nominal depending on group settings and staff settings. Have the ability to set the nominal codes in the individual employee settings.

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4. Auto Payroll Payments from Xero (similar to Auto Super)

   I'd love to see Xero introduce an Auto Payroll feature that works in the same way as Auto Super.

   The concept would be that a business signs a direct debit authority allowing payroll payments to be made from their nominated bank account. The business owner could then appoint one or more payroll approvers within Xero, allowing those users to approve and process payroll payments directly from Xero without requiring full access to the client's online banking.

   This would have a number of benefits:

   • Improved security by removing the need to give bookkeepers and payroll staff internet banking access.
   • Reduced administration by eliminating ABA file downloads and uploads.
   • Fewer payroll errors, as payments would flow directly from the approved pay run.
   • Faster and more streamlined payroll processing for businesses and advisors.
   • A complete audit trail showing who approved and processed each payroll payment.

   Xero has already demonstrated this concept works well with Auto Super. Extending the same functionality to employee wage payments seems like a natural next step and would significantly improve the payroll workflow, particularly for bookkeepers, BAS agents and accountants who process payroll on behalf of clients.

   This would be a valuable feature for businesses of all sizes and would further strengthen Xero as a complete payroll solution.

   I'd love to see Xero introduce an Auto Payroll feature that works in the same way as Auto Super.

   The concept would be that a business signs a direct debit authority allowing payroll payments to be made from their nominated bank account. The business owner could then appoint one or more payroll approvers within Xero, allowing those users to approve and process payroll payments directly from Xero without requiring full access to the client's online banking.

   This would have a number of benefits:

   • Improved security by removing the need to give bookkeepers and payroll staff internet banking access.
   • Reduced administration… more
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5. Approve Super Now, Pay on Payday — Future-Dated Super to Match Payday Super Compliance

   Approve Super Now, Pay on Payday — Future-Dated Super to Match Payday Super Compliance

   Currently, when a payroll approver authorises superannuation in Xero, the payment is submitted to the clearing house immediately or on the next business day — regardless of when wages are scheduled to land. This creates a compliance tension for businesses using future-dated ABA files, where wages are processed ahead of pay day but released on a scheduled date.

   With the introduction of Payday Super legislation in Australia from 1st July 2026, employers are required to pay super on the same day as wages. Xero should allow the authorised super approver to approve the super payment at the time of payroll finalisation, with the clearing house submission automatically scheduled to coincide with the nominated pay date , not the approval date.

   This would give businesses a single, clean payroll workflow: process, approve, and schedule everything on one day, with wages and super both landing on the correct pay date. It removes the need to return to Xero on pay day solely to release super (which might be a weekend), reduces the risk of timing non-compliance, and brings Xero's super workflow in line with the realities of Payday Super obligations.

   For any Xero customer using future-dated payroll, which will become increasingly common as businesses adapt to Payday Super, this feature is not a nice-to-have. It is the missing piece of a compliant, fully automated monthly payroll workflow.

   Approve Super Now, Pay on Payday — Future-Dated Super to Match Payday Super Compliance

   Currently, when a payroll approver authorises superannuation in Xero, the payment is submitted to the clearing house immediately or on the next business day — regardless of when wages are scheduled to land. This creates a compliance tension for businesses using future-dated ABA files, where wages are processed ahead of pay day but released on a scheduled date.

   With the introduction of Payday Super legislation in Australia from 1st July 2026, employers are required to pay super on the same day as wages. Xero should allow… more

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6. AU Payroll Employee Summary - Chg Default & Make Customizable

   1. Payroll Employee Summary currently reports as a default list of employees in alphabetical order when ALL is selected - if more than one employee group the default should be Employee Group/s.

   2. Unless selecting ALL in either Employee or Employee Group, can only report on one individual employee or one employee group at a time (not particularly useful) - Both options should be customizable for multiple selections via a tick box option).

   3. Payroll Employee Summary should also include Qualifying Earnings (new from 1 Jul26) as a reporting category.

   Changes are sought for more concise summary reporting/costing of Employee Groups. Superannuation Accrual report appears by Employee Group, so Summary report should be comparative and/or customizable for more useful reporting.

   1. Payroll Employee Summary currently reports as a default list of employees in alphabetical order when ALL is selected - if more than one employee group the default should be Employee Group/s.

   2. Unless selecting ALL in either Employee or Employee Group, can only report on one individual employee or one employee group at a time (not particularly useful) - Both options should be customizable for multiple selections via a tick box option).

   3. Payroll Employee Summary should also include Qualifying Earnings (new from 1 Jul26) as a reporting category.

   Changes are sought for more concise summary reporting/costing of Employee Groups. Superannuation Accrual… more

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7. super maximum contribution

   We need a customizable superannuation contribution limit that resets at EOFY.
   We have several employees that will exceed the superannuation contribution cap, some that have negotiated a certain amount of excess contribution. With payday super removing the quarterly cap and only having an annual cap its even more critical to us that we can instate an upper limit that applies since these staff will accrue at 12% for only half the year.

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8. Fix batch superannuation calling the payment "employee's contribution" when its the company's contribution

   Fix batch superannuation report when it calls the payment "employee's contribution" when in fact its the company's contribution.

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9. AU Payroll - Bulk update decimal points

   Payroll template for employees have 6 decimal points. The bulk update pay rate only allows 2 decimal points with rounding, which make the pay rate incorrect.

   There should be a setting that allow users to adjust decimal points to fit with each business set up.

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10. email address for superannuation payment approval

    Is it possible to have the authorisation code for a superannuation payment sent to an email address or a mobile number ?
    Also is it possible to have a second person nominated to authorise superannuation payments ?

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11. Salary on pay template page to include all earnings rates in pay template

    Salary is showing on the pay template page, why can't it show total earnings rates in the pay template instead of only 1 line

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12. P45

    Why can the employee not have access to their P45 through XeroMe? If you can access payslips and P60s - surely it would make sense to access their P45.

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13. Be notified via My Xero or Notification Alarm Bell of bounced or rejected auto super payments

    New notification of bounced or rejected auto super payments for all Xero files we have access to, in a central area like "My Xero". This way we could check My Xero once a day to see if any payday super payments failed instead of sifting through emails and possibly missing the alert.
    Alternatively, a notification could show under the alarm bell logo notifying us of any auto super payments that didn't go through.

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14. Button to email employees once finalisation has been completed

    It would be helpful to have a button to 'email employees' to let them know that the finalisation process has been completed

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15. Get rid of SMS verification for payday super

    Xero should get rid of SMS verification for Payday Super.
    We are already logged in, but if you insist on extra verification use the same method as we use to sign in (I use an authenticator app).
    Mobile reception is appalling in a lot of Australia and SMS don't reach us when overseas.
    We want to comply with ATO regulations and this stupid SMS system is preventing us doing so.
    There is no valid reason why Xero insists on SMS verification.
    Superchoice have given me a written assurance that they do not insist on it, and don't recommend it.

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16. defer emailing of payslips

    Deferring emailing of payslips.
    We pay fishermen on an adhoc basis, we normally prepare their crew share a few days prior to our fishermen client getting paid for this fish. We don't pay the crew until the client has been paid. It would be good if we could defer emailing of the payslip until the date of payment. this would be a nice function. at the moment, we have to remember to go back into the payrun on the day of payment which just adds time.

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17. Display the Full Pay Period in Payroll

    Feature Suggestion: Display the Full Pay Period in Payroll

    It would be extremely helpful if Xero could display the full pay period (From DD/MM/YY to DD/MM/YY) within the payroll pay window, rather than only showing the "Week Ending" date.
    For example, instead of displaying:
    Week Ending 05/07/2026
    display:
    Pay Period: Wednesday 29/06/2026 to Tuesday 05/07/2026
    or
    29/06/2026 – 05/07/2026

    I process payroll for multiple entities with different pay cycles and pay periods. Having the start and end dates clearly visible would make it much easier to confirm that the correct pay run is being processed, reduce the risk of errors, and improve efficiency when switching between entities.

    This would be a small enhancement but would provide significant value to payroll administrators managing multiple businesses.

    Feature Suggestion: Display the Full Pay Period in Payroll

    It would be extremely helpful if Xero could display the full pay period (From DD/MM/YY to DD/MM/YY) within the payroll pay window, rather than only showing the "Week Ending" date.
    For example, instead of displaying:
    Week Ending 05/07/2026
    display:
    Pay Period: Wednesday 29/06/2026 to Tuesday 05/07/2026
    or
    29/06/2026 – 05/07/2026

    I process payroll for multiple entities with different pay cycles and pay periods. Having the start and end dates clearly visible would make it much easier to confirm that the correct pay run is being processed, reduce the risk of errors,… more

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18. Mandatory Emergency contacts in Self-Onboarding

    Mandatory Emergency contact
    Have Emergency contact as mandatory in the self onboard for employees.
    We still need emergency contacts on file but I have found that if it is not mandatory the new employee doesn't fill it in.

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19. Notifications on payroll overview

    It would be beneficial that under the payroll overview drop there would be number of notifications in every category. For example Leave 1 if there is one leave request and so on. Maybe a exclamation mark next to overview that there is something to action with. This way the payroll officer would spot the actioned items easily.

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20. rtwsa

    Can we get a RTWSA payroll report that we can automatically open and it will give us all the information we will need when we update our remuneration

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    Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

    Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂