575 results found
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Mobile App - Ability to manually edit or reset 'Common Expenses' list
Manually change Common Expenses! Infuriating that you can't changed these. I've been stuck with the top 4 I used in the first 3 months of the app but they are now so different.
2 votesThanks for sharing and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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Contacts - When entering an expense claim, create a supplier contact with the employee bank account details
When an employee submits an expense claim for reimbursement, a new "supplier" contact record is created and the bill is assigned to this contact. When the contact record is created the employee's bank account details are not copied over to the supplier contact record. In order to pay them - using the batch payment screen, we have to load up their employee record and copy over their bank account details.
I am suggesting an enhancement to copy the employee's primary bank account over to their supplier contact record when the bill is created.
1 voteHi Ed, thanks for sharing this idea about how you'd like to see the Expenses feature create/update a Contact record for the employee.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could also benefit, so they can add their votes and comments about how this would help them, too!
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AU Payroll - Option to deep archive employee records
Could a similar function that UK organsiations have to "deep archive" employees be rolled out to AU organsiations? This will assist to adhere to legal requirements of retaining employee records for 7 years.
2 votesAppreciate re-raising this idea here to see if there is renewed interest in being able to deep archive employee records.
We'll keep an eye on the support this receives here but want to be open that this isn't something we have plans for in the near term.
In the meantime, you may like to share this idea with any other colleagues that'd find this beneficial so they can support in this too.
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UK Payroll - Ability to input HMRC payments in the taxes and filings screen
Within the taxes and filings screen that details tax months and the breakdown of liabilities, input cells beneath each value for PAYE, NIC, recoveries, etc, with the purpose of entering in amounts paid and reconciling the individual months. Most useful when overpayments/underpayments occur, or a business is on payment plan. The total for each month and overall total could then recalculate after each entry and the total balance owing should then reconcile back to the balance sheet. Essentially something similar to the VAT reconciliation function
2 votesThanks so much for sharing your thoughts! We love hearing about the changes that would make your work life easier.
We’ve given your idea a review, and it’s now live for the community to see. To help get things moving, be sure to share your idea with any colleagues who might feel the same way—every vote counts! Other users can also jump in now to vote and comment on how this idea would help them getting the most out of Xero."
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Payroll - Suggestion to separate "Pay Wages" and "Pay Super" buttons in the payment flow
Recently XERO changed the Make Payment Button so that it now contains two payment steps ABA Download, and payment of superanuation. This is great but I am finding that because both processes take you away from the wages screen,(one is to the bank and the other to the SUPER approval process) the work does not flow easily. Is it possible instead to separate the two buttons so we would have PAY WAGES as one button and PAY SUPER as separate buttons?
7 votesHi there and thanks for your feedback.
I’ve moved this to Gaining Support so we can gather input from other users, and updated the title to reflect the request for separate buttons.
We appreciate you sharing how this change is affecting your workflow.
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AU Payroll - 'Approve all' button for leave requests.
Move the 'Approve all' button in Current Leave view from the top right to bottom right. It's much too close to the Sort by Status button and easily pressed in error.
1 voteThanks for sharing your idea and what’s most important to you.
It’s now been reviewed and opened up for community support. You’re welcome to share it with colleagues so they can vote, and other members can comment to add further detail or context.
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AU Payroll - Future dated pay rate changes (Effective Dating)
I like to be able to change a payrate in advance but still be able to use the old payrate in the current pay runs. Then adding a new line for ordinary hours with the new pay rate if it starts in the middle of a pay week. This way you don't have to go into each employee to change the rate if you have a pay week where it is the old payrate for eg 2 days and the new one for 3 days. It's also handy when you have to set up pay runs in advance because you…
38 votes"Thanks for the idea. We’ve reviewed your submission, and it is now available for the community to support.
To help your idea gain traction, please share it with colleagues so they can vote for it, too. The comment section is also open for other members to share how this feature would improve their Xero experience."
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AU Payroll - Suggestion for improvement: Include 'Description' field in Leave Request report
We use the description field to identify when staff use different types of leave that reduce the PL balance, but require tracking - Moving Days, Wellbeing Days, Special Leave etc. Being able to include these descriptions in the Leave Request report enables us to keep track more efficiently.
1 voteThanks for sharing your idea. It’s been reviewed and is now open for community votes and comments!
Share it with colleagues who could benefit and help build support.
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excluding leave payments
AU Payroll - Excluding Leave request payments from Unscheduled Payruns
I would like to be able to exclude the payment of approved leave when processing an unscheduled payrun.
To illustrate, if I was processing a pre-Christmas bonus payrun for staff because the next scheduled payrun was after Christmas, the pay advice will include any unpaid leave hours that would normally be paid as part of that post-Christmas payrun, which then changes the total to be paid from the bank account & possibly the approved gross payment amount relating to the bonus.
Further, when you process the next scheduled payrun, Xero…
1 voteThanks for sharing your idea and priorities. We’ve reviewed it and it’s now with the community for voting and feedback. Feel free to share it with colleagues so they can support and add their insights!
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Expenses - Show remaining balance "To pay" if part payment is made.
The new dashboard shows the amount of the original expenses claim and NOT the balance outstanding and it is shown under the heading "To Pay". example I added an expenses for £340.10 and paid £200 so balance to pay is £140.10. However the tile shows £340.10 and will do until it is paid in full. This is misleading and means the liability is overstated. I think it should be amended so it is clearer.
1 voteHi Jenni, thank you for suggesting this improvement.
We completely agree that seeing the full original claim amount To Pay after a partial payment has already been made can be misleading. As you noted, this makes it difficult to see your true outstanding liability at a glance.
It's now up to the community to get behind and support this idea. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
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Expense Claim without staff using XeroMe
Would be great to be able to create an expense claim for all the staff members listed in Payroll without them having XeroMe access.
Our staff don't use XeroMe at all, but submit expense claims on the odd occasion. The Expense option is a great idea but very limiting to the staff members that we can use it for.2 votesHi Vanessa. Thank you for this suggestion.
We understand that for staff who rarely claim expenses, setting them up as a Xero user just to process a single reimbursement can be administratively heavy.
As you have found, the current Expenses module requires the "Claimant" to be an invited Xero user. Because your request is to allow claims for "non-users", we are classifying this as a new idea to Gain Support.
A note on Xero Me access: If the main barrier is that your staff prefer not to use the mobile app, it is worth noting that they can also submit their claims via the web version of Xero Me (logging in via a desktop) instead of using the app.
A workaround for non-users: For staff who do not have a Xero login, you can process their Expense Claim on their behalf. If you need an extra hand you can raise…
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AU Payroll - Support Superstream Alternative File Format (SAFF)
AU Payroll - Support for Superstream Alternative File Format
We need the ability to create a SAFF file.
5 votesHi team, we appreciate this idea being re-raised and while this isn't something we have any plans for in the near terms will get a renewed sense of interest in from the idea here.
Make sure to share the idea with any colleagues that you feel could benefit from the idea so they can add their vote, too. Thanks
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AU Payroll - Update so fixed amount bonus can be added and approved in timesheet
AU Payroll - Update so fixed amount bonus can be added and approved in timesheet
Currently employees can add into their timesheet a bonus or fixed amount pay item, but in Australia it seems Xero won't let the Payroll Approver actually approve a timesheet with a fixed amount item in it. So i have to take note if a certain employee is supposed to get a bonus this week, then delete it from the timesheet and then manually input it in the pay employees section.
There is so much room for error and employees risk missing out on wages they…1 voteThanks for sharing your idea about allowing users enter fixed amounts such as bonus/commission to timesheets.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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UK Payroll - Option to download RTI files in excel format
i have a query to resolve with HMRC regarding the difference between what is showing on our P32 and what payments they have taken/ FPS file received.
It would be useful if I could see a full breakdown of each employees details that are submitted in the FPS in excel format as the current XML is not easily legible
6 votesThanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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AU Payroll - Reports downloaded from posted pay runs to include pay period rather than payment date
Every time I process a payroll (hundreds every year), I produce the Payroll reports to send to the client.
The Payroll Activity Details Report AND THE Payroll Employee Summary shows the INCORRECT details in the heading. For example The report reads: "For the period 17 November 2025 to 17 November 2025". THIS IS NOT CORRECT, and it wastes HOURS having to change it every single time.
The Report is for the Processed Pay Period just completed!!!
Can we have this corrected to the pay period when this report is directly created from a payroll run??? the date for Example SHOULD…4 votesThanks for sharing your idea about including the pay period in payroll reports downloaded from posted pay runs. Agree, it makes sense for the pay period to be shown rather than the payment date ("For the period 17 November 2025 to 17 November 2025").
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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UK Payroll - Amend employment contract information
Employment Information > Contract Details. I inadvertently ticked the wrong box for one of our Directors and it won't let me amend. You can amend pretty much most things in Xero but not this, and while it doesn't have any impact on the Director's status or pay, it is annoying that I can't amend or delete. It would be good to have this function in place. Or, just don't have it in place for Directors.
12 votesThanks for sharing your thoughts around the ability to amend the contract information. The Contract information is a new addition to the client information section and its great to get feedback on how this is working for our customers. We have moved this to Gaining Support, so make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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AU Payroll - Make Pending Approval button more obvious
I've tried to use the automatic super payments SOOOOO many times and was lost in it forever - now I realise there is a PENDING APPROVAL BUTTON that has to be pressed - I had not realised it is a button.
My idea for improvement is to make this look like a button and not just a highlighted word.
In pic you can see 'pending approval' is highlighted, but so is 'withdrawn' - which is not a button. In Xero all the buttons are larger and shaped as rectangles and unified. This could be much clearer.2 votesHi Kylie, appreciate your feedback on this other post which I have turned into an idea of it's own so we can begin to track interest from the community in this here.
We'll let you know here if there are any planned changes for that Pending approval button 😊
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Xero Expenses - Custom list of accounts per expense user/role
In "Expense claim settings" you can select from the chart of accounts which are available in expense claims, and there is a separate list for mileage claims. I would like to be able to customise these lists by user, or better still to be able to create user roles and assign customised account lists to each role. This is to prevent people submitting expenses against accounts that are irrelevant to them, and to simplify the expense entry process.
2 votesThanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Remember to share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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Xero Me - Timesheets - Employees to view timesheets submitted on their behalf.
It would be good to have the ability to add timesheets to the payslips sent to the staff.
Our staff don't work set rostered hours and the times are entered by the Supervisors due to the nature of the work. When the employees want to check their pay, they haven't got anything to reference. Having the approved timesheets sent with the payslip would allow them to query their pay more accurately.
2 votesThank you for sharing your idea, and letting us know about the changes that matter most for you and your team.
We understand the need for employees to easily reference their timesheet details when reviewing their pay.
We wanted to point out that if you provide your employees with Xero Me access, they can submit and view their own approved timesheets directly within the app. This provides them with the reference needed when they receive their payslip.
It’s now up to the community to get behind and support it! Please share your idea with any colleagues who could benefit so they can add their vote too. Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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UK Payroll - Allow non employees to add timesheets through the Web or Xero Me
I would like to add CIS labourers (none employees) to payroll, so timesheets can be added like a wage slip, rather than an invoice, this would help with the likes of connecteam, with their timesheet integrations
1 voteYour idea, along with the key changes you've identified, is very much appreciated. It has been reviewed and is now live for community feedback. To build support, be sure to share it with your colleagues so they can contribute their votes. Community members can also leave comments, further explaining the value of your suggestion to their Xero usage.
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