Payroll & expenses

600 results found

1. NZ Payroll - Update minimum wage increases automatically/prompt.

   NZ Payroll - update minimum wage increases automatically

   There are other payroll system they do this, and with the minimum wage requirements changing every year, there should be an automatic update or prompt to change anyone who is affected by this, to avoid the error in not paying out correctly as per the legislation,

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   Gaining Support  ·  AdminSophie Lewis (Admin, Xero) responded

   We appreciate you sharing your ideas with the Xero product community.

   We've reviewed your idea and it's now out in the community so that others can share their support for your idea. We'll be in touch again along the way to let you know how it's going.

2. AU Payroll - Display name as standard across payslips/timesheets etc.

   Currently the display name for payroll items doesn't extend to timesheets. So the employee sees the rate name. Really an employee should only see the display name and the rate name should be for/staff/admin/advisors. I would like to enter the default rate in the rate name as there is also no prompt in the employee file if you choose to use earnings rate to see what the rate is. You need to go back to payroll setting to check which is inefficient.

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   Gaining Support  ·  AdminSophie Lewis (Admin, Xero) responded

   Thanks for sharing your idea, we value your contribution!

   We've reviewed your idea and now it's up to the community to get behind and support it. Other members can now comment to share additional detail about how your idea could improve their experience with Xero.

3. AU Payroll - Notifications for leave and timesheets

   For the payroll drop tap it would be good if we could have notification numbers next to say leave request and timesheets. Like the notifications of expenses.
   This helps to keep track on all leave submissions and what's approved.

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   Gaining Support  ·  AdminSophie Lewis (Admin, Xero) responded

   Thanks for sharing your idea regarding notifications markers for leave and timesheets, much appreciated!

   We've reviewed your idea and now it's up to the community to get behind and support it. Other members will now be able to review, vote for it and share additional detail about how your idea could improve their experience with Xero.

4. AU Payroll - Leave Accrual - Correct decimal places to stop over accrual.

   Xero uses 4 decimal places when calculating leave accruals. As it doesn't use the standard 5 decimal places, like most payroll software, the amount of leave entitlement that you record from this in the liability account in the balance sheet and P&L expense is more than it should be.

   But the bigger problem this is causing is the fact that it is actually giving the employee more accrued leave than they are entitled to.

   Even though this is a small amount against each payroll, this will build up very quickly over time and as more & more employees are added, which is not good, especially for small businesses (which is what Xero was initially built for, to support small to medium sized businesses).

   Please can you correct this to comply with the government standards.

   Xero uses 4 decimal places when calculating leave accruals. As it doesn't use the standard 5 decimal places, like most payroll software, the amount of leave entitlement that you record from this in the liability account in the balance sheet and P&L expense is more than it should be.

   But the bigger problem this is causing is the fact that it is actually giving the employee more accrued leave than they are entitled to.

   Even though this is a small amount against each payroll, this will build up very quickly over time and as more & more employees are added,… more

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   Gaining Support  ·  AdminSophie Lewis (Admin, Xero) responded

   We appreciate you raising this idea with us.

   We've reviewed your idea and it's now available for other members to vote to share their support in regards to the decimal place denomination for leave accruals. We'll keep you updated along the way.

5. NZ Payroll - Remove Employer contribution field for employees on Salary Sacrifice

   figures can be entered into both fields at the same time. It should not be this way. There is not enough explanation as to how the salary sacrifice options work

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   Gaining Support  ·  AdminLogan Hughes (Admin, Xero) responded

   Thanks for raising this idea about the setup of Salary Sacrifice in NZ Payroll.

   We can certainly see how having both the salary sacrifice and employer contribution fields available for input at the same time could be confusing and potentially lead to errors. Your feedback on making the process and its rules clearer is valuable.

   We're grateful for your engagement and letting us know the changes that matter to you. We've reviewed your idea and now it can gain support from other community members. Along with votes, others can now comment to share additional detail about how improving the workflow for salary sacrifice could improve their experience with Xero.

6. UK payroll - Back date directorship start date

   Xero should deal with back dating a directorship

   As an accountants it is not unusual to only have a touch point around the year end and the client prepares the payroll. And the addition of new directors can be missed by the staff preparing the payroll.
   No HMRC guidance is that you can adjust in the next month if the directorship is in the same payroll year. Xero does not work in this scenario. You need to revert each pay run back to the start if the directorship and re run and submit and if there is a weekly pay run this is a significant job.

   Xero should deal with back dating a directorship

   As an accountants it is not unusual to only have a touch point around the year end and the client prepares the payroll. And the addition of new directors can be missed by the staff preparing the payroll.
   No HMRC guidance is that you can adjust in the next month if the directorship is in the same payroll year. Xero does not work in this scenario. You need to revert each pay run back to the start if the directorship and re run and submit and if there is a weekly pay… more

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   Gaining Support  ·  AdminDavid Reynolds (Admin, Xero) responded

   Thanks for sharing your idea, and letting us know the changes that matter most for you.

   We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!

   Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

7. AU Payroll - Filter Leave Balance report by employment status

   Has support considered the option to filter the leave balance report by employment status? When generating this report all employees are listed or only an individual employee. Why would we need the current balance of leave for terminated employees? I have some employees who have returned, so both are listed but I don't know which is active until I run the report on each.

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   Gaining Support  ·  AdminSophie Lewis (Admin, Xero) responded

   Thanks for sharing your idea, and letting us know the changes that matter most for you.

   We've reviewed your idea and now it's up to the community to get behind and support it.

   Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

8. AU Payroll - Show pay earnings rate in Pay Template

   When using the show earnings rate in the employee template have the amount show that you can verify that it is correct - rather than waiting for it to appear on the payslip.

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   Gaining Support  ·  AdminSophie Lewis (Admin, Xero) responded

   Thanks for your patience, it’s been a little while since you raised this idea, so we wanted to check in. We've now reviewed this idea and have moved it to Gaining Support status. Our product team are keeping an eye on this idea and we will continue to share updates as things evolve.

9. NZ Payroll - Allow employees to attach files to timesheets

   Allow users to attach a file to their timesheet entry so they can take a picture of the job they are working on and attach it to their timesheet entry

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   Gaining Support  ·  AdminDavid Reynolds (Admin, Xero) responded

   Thanks for sharing your idea, and letting us know the changes that matter most for you.

   We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!

   Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

10. Xero Accounting app | Bank Reconciliation - Ability to add an expense as 'common expenses'.

    "Common Expenses" - fix product flaw.
    In Xero app, as follows:
    -Purchases
    - +
    -Add receipt
    -Tap:Categorise to an acct
    -acct list pops up with heading "Common expenses". 2 accts listed which I rarely use.
    PLEASE FIX : there is no way to edit the list of accts under the heading at the top "common expenses". See my screen shot

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    Gaining Support  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi Tim, apologies for not returning to you here sooner! The Common expenses list in in the Xero Accounting app is auto-generated from your org’s chart of accounts, based on which expense accounts you’ve actually used when creating receipts/spend money in the app.

    It’s effectively a shortcut of your most-used expense accounts. Atm there’s no way to manually edit or reset that list so we'll continue to keep a track on your idea here and share if there is any change planned.

11. Global Pay Run - Ability to select payable account for Deductions, Taxes and Post-tax Deductions pay types

    The feature request is to allow the defining of current liability accounts for pay items with pay types set to Deductions, Payroll Taxes, and Post-tax Deductions. This will enable the tracking of payroll source deductions and taxes necessary for remittance reports to the tax authority (such as EI, CPP and income taxes for T4 and T4 summary completion in Canada).

    There are two ways I believe Xero developers could achieve this goal.

    Below is an explanation of what currently happens during pay runs:

    For pay items with a pay type set to Wages, Allowances, or Non-taxable Allowances, the journal entry is credit Wages Payable the amount of net pay and debit the expense account defined when setting up the pay item. A separate pay stub is created for each employee that acts similar to a bill but is not editable. You must void the pay run and recreate if an error was made.

    For pay items with a pay type set to Deductions, Payroll Taxes, Post-tax Deductions, or Employer Contributions, the journal entry is credit Accounts Payable for the full amount and debit the expense account of the expense account defined in the first pay item selected from the group above on the paystub, with exception of Employer Contributions which you can define the expense account when setting up the pay item. Xero will create a separate bill for each of these pay items in the name of the Contact defined when setting up the pay item.

    To void a pay run, you must first remove all payments applied to bills or pay stubs related to that pay run. Voiding deletes all pay stubs and bills created for that pay run.

    The first strategy would be to select a different accounts payable account for the pay items Deductions, Payroll Taxes, and Post-tax Deductions in the pay item settings.

    The second strategy would be to allow editing of the bills.

    I recommend the first strategy as the voiding logic would have to be changed as much. But this doesn't resolve the issue of having to void the whole pay run if you want to make a change of which account the transactions are posted to.

    The feature request is to allow the defining of current liability accounts for pay items with pay types set to Deductions, Payroll Taxes, and Post-tax Deductions. This will enable the tracking of payroll source deductions and taxes necessary for remittance reports to the tax authority (such as EI, CPP and income taxes for T4 and T4 summary completion in Canada).

    There are two ways I believe Xero developers could achieve this goal.

    Below is an explanation of what currently happens during pay runs:

    For pay items with a pay type set to Wages, Allowances, or Non-taxable Allowances, the journal entry… more

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    Not in pipeline  ·  AdminKelly Munro (Community Manager, Xero) responded

    Thanks for sharing and engaging with Product ideas. While we understand wanting to see improvements to Global Pay Run, however as you may have recently read -

    We’re making some changes to help you manage your payroll more effectively;

    - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

    - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

    With this update we want to be upfront here that we don't have any intentions of further developing Global Pay Run, and will close this idea.

    For AU, NZ or UK businesses we have Xero payroll which is specifically tailored to your regions unique requirements. You can see more information of the plans this is available on our website, and reach out to our Xero Support team if you need any help transitioning. We also have multiple payroll app partners that integrate with Xero and you can review through our Xero app store.

    Thanks for sharing and engaging with Product ideas. While we understand wanting to see improvements to Global Pay Run, however as you may have recently read -

    We’re making some changes to help you manage your payroll more effectively;

    - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

    - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

    With this update we want to be upfront here that we don't have any intentions of further developing Global Pay Run, and will close this idea.

    For AU, NZ or UK businesses we have Xero payroll which is specifically tailored to your regions unique requirements. You can see more information of… more

12. AU Payroll - Automatically transfer PAYGW and Superannuation liabilities to separate bank account

    My small business client came up the idea that when we download the aba file for our payroll, it would be great to have the option to pay total PAYGW & super liabilities into a nominated bank account.
    This sets aside the money ready for the BAS'es, IAS'es and super.

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    Not in pipeline  ·  AdminSophie Lewis (Admin, Xero) responded

    Hi there, we appreciate you raised this a little while ago. This isn't something we have plans for in the near term.

    Not getting a lot of support from other members we’ll soon remove this from Product ideas. If it’s still highly valuable to you, welcome to start it again and see if it gets renewed interest.

13. Global Pay Run - Hide Voided Pay Run from Main Pay run page

    Hiding Voided Pay Run from showing on the Main Pay Run Page.

    It will be great to have a functionality that allows you hide payruns that have been voided from showing on the main payrun list.

    When approved payruns cannot be edited, the only option is to void and create a new one. If a functionality can allow editing approved pay run, then there will be no need. But now, we need to have a function to hide the voided payruns.

    A screenshot has been attached for clearer understanding for voting and implementation.

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    Not in pipeline  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi team, we appreciate your feedback and sharing how this idea could benefit your business. However, as you may have received recently communication of - We’re making some changes to Global Pay Run to help you manage your payroll more effectively;

    - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

    - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

    This means that we don't have any plans for further development of our Global Pay Run product, and will move any ideas related to this on the site to Not planned. 

    If you're from a region where we offer dedicated payroll products (AU, NZ and UK) specifically designed for your regions unique requirements, you may want to explore transitioning to Xero Payroll, alternatively we have multiple app partners that integrate with Xero that you can review on our Xero app store. Thanks

    Hi team, we appreciate your feedback and sharing how this idea could benefit your business. However, as you may have received recently communication of - We’re making some changes to Global Pay Run to help you manage your payroll more effectively;

    - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

    - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

    This means that we don't have any plans for further development of our Global Pay Run product, and will move any ideas related to this on the site to Not planned. 

    If you're from a region where we offer dedicated payroll products (AU, NZ and UK) specifically designed for… more

14. Payroll to project allocation - be able to allocate payroll to projects in payslips and not just timesheets

    Currently there is no option to allocate payments to projects in payslips. We have on multiple occasions, allocated payments to projects as a manual journal due to payments for payroll not being allocated to projects in timesheets. It is frustrating as you only realise when checking project profit/loss and quite time consuming.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

15. change default payment reference in payroll.

    I'd like to change the default payment reference that appears when I'm paying my employees through payroll in Xero. Currently, it shows "weekly wages" but I'd like it to default to my company name "CS UK Logistics" since I run both weekly and monthly payroll.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

16. EXPENSE APPROVER

    Be able to specify (check box) which employees an approver can approve expenses for

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    0 comments  ·  Expense claims  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

17. change the template format so that amount payable is int he right column and the YTD figures are in a box below the current months workings

    change the layout of the current payslip

    a) Payment details - electronic transfer to move under the correct column at the moment it appears under YTD

    b) YTD details to be moved to the bottom of the payslip within a separate table.

    At the moment the payslip is messy and employees find it confusing

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

18. Xero payroll salary sacrifice pension items should not show (NPA)

    Salary sacrifice pension when set up as the default pension scheme, enrols employees with a pension deduction item "Pension provider (NPA)"

    Salary sacrifice and Net pay arrangements are entirely different and should not be confused.

    Xero support have repeatedly told me it is an NPA so nothing needs to change but this is incorrect.

    Would it really be too difficult to have it say (SS)?

    It has caused huge upset and confusion among a few of my clients who have made a full move to salary sacrifice and there is no explanation from Xero, it is just wrong.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

19. Use Xero for our Irish companys UK payrol

    Our Irish Company runs a UK payroll and is registered with HMRC for NI etc, Xero will not allow us to us ethe payroll subscription on this company due to is being setup as Irish, we want to be able to run our UK payroll on Xero instead of another external programme (Bright pay for example)

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    0 comments  ·  Payroll  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

20. Adding Documents / Certificate to AL or SL Entr

    To be able to add documents PDF of Medical certificates or AL / SL Forms when a staff member applies for leave for payroll records

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    0 comments  ·  Payroll  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂