Payroll & expenses

626 results found

1. NZ Payroll - Remove Employer contribution field for employees on Salary Sacrifice

   figures can be entered into both fields at the same time. It should not be this way. There is not enough explanation as to how the salary sacrifice options work

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   Gaining Support  ·  AdminLogan Hughes (Admin, Xero) responded

   Thanks for raising this idea about the setup of Salary Sacrifice in NZ Payroll.

   We can certainly see how having both the salary sacrifice and employer contribution fields available for input at the same time could be confusing and potentially lead to errors. Your feedback on making the process and its rules clearer is valuable.

   We're grateful for your engagement and letting us know the changes that matter to you. We've reviewed your idea and now it can gain support from other community members. Along with votes, others can now comment to share additional detail about how improving the workflow for salary sacrifice could improve their experience with Xero.

2. Expenses - Import claims on PDF files

   Allow submission of PDF expenses. We frequently see invoices paid on expenses in small businesses that come in by email as PDFs but need to be printed and photographed to upload the expense.

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   Gaining Support  ·  AdminPaul Hodges (Admin, Xero) responded

   Thanks for sharing your idea about importing expense claims from PDF files.

   We've reviewed your idea and now it's up to the community to get behind and support it.

   You might like to share this idea with any colleagues that this could benefit, so they can add their votes and comments too!

3. UK Payroll - Back date directorship start date

   Xero should deal with back dating a directorship

   As an accountants it is not unusual to only have a touch point around the year end and the client prepares the payroll. And the addition of new directors can be missed by the staff preparing the payroll.
   No HMRC guidance is that you can adjust in the next month if the directorship is in the same payroll year. Xero does not work in this scenario. You need to revert each pay run back to the start if the directorship and re run and submit and if there is a weekly pay run this is a significant job.

   Xero should deal with back dating a directorship

   As an accountants it is not unusual to only have a touch point around the year end and the client prepares the payroll. And the addition of new directors can be missed by the staff preparing the payroll.
   No HMRC guidance is that you can adjust in the next month if the directorship is in the same payroll year. Xero does not work in this scenario. You need to revert each pay run back to the start if the directorship and re run and submit and if there is a weekly pay… more

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   Gaining Support  ·  AdminDavid Reynolds (Admin, Xero) responded

   Thanks for sharing your idea, and letting us know the changes that matter most for you.

   We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!

   Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

4. AU Payroll - Filter Leave Balance report by employment status

   Has support considered the option to filter the leave balance report by employment status? When generating this report all employees are listed or only an individual employee. Why would we need the current balance of leave for terminated employees? I have some employees who have returned, so both are listed but I don't know which is active until I run the report on each.

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   Gaining Support  ·  AdminSophie Lewis (Admin, Xero) responded

   Thanks for sharing your idea, and letting us know the changes that matter most for you.

   We've reviewed your idea and now it's up to the community to get behind and support it.

   Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

5. AU Payroll - Show pay earnings rate in Pay Template

   When using the show earnings rate in the employee template have the amount show that you can verify that it is correct - rather than waiting for it to appear on the payslip.

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   Gaining Support  ·  AdminSophie Lewis (Admin, Xero) responded

   Thanks for your patience, it’s been a little while since you raised this idea, so we wanted to check in. We've now reviewed this idea and have moved it to Gaining Support status. Our product team are keeping an eye on this idea and we will continue to share updates as things evolve.

6. Xero Accounting app | Bank Reconciliation - Ability to add an expense as 'common expenses'.

   "Common Expenses" - fix product flaw.
   In Xero app, as follows:
   -Purchases
   - +
   -Add receipt
   -Tap:Categorise to an acct
   -acct list pops up with heading "Common expenses". 2 accts listed which I rarely use.
   PLEASE FIX : there is no way to edit the list of accts under the heading at the top "common expenses". See my screen shot

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   Gaining Support  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi Tim, apologies for not returning to you here sooner! The Common expenses list in in the Xero Accounting app is auto-generated from your org’s chart of accounts, based on which expense accounts you’ve actually used when creating receipts/spend money in the app.

   It’s effectively a shortcut of your most-used expense accounts. Atm there’s no way to manually edit or reset that list so we'll continue to keep a track on your idea here and share if there is any change planned.

7. Global Pay Run - Ability to select payable account for Deductions, Taxes and Post-tax Deductions pay types

   The feature request is to allow the defining of current liability accounts for pay items with pay types set to Deductions, Payroll Taxes, and Post-tax Deductions. This will enable the tracking of payroll source deductions and taxes necessary for remittance reports to the tax authority (such as EI, CPP and income taxes for T4 and T4 summary completion in Canada).

   There are two ways I believe Xero developers could achieve this goal.

   Below is an explanation of what currently happens during pay runs:

   For pay items with a pay type set to Wages, Allowances, or Non-taxable Allowances, the journal entry is credit Wages Payable the amount of net pay and debit the expense account defined when setting up the pay item. A separate pay stub is created for each employee that acts similar to a bill but is not editable. You must void the pay run and recreate if an error was made.

   For pay items with a pay type set to Deductions, Payroll Taxes, Post-tax Deductions, or Employer Contributions, the journal entry is credit Accounts Payable for the full amount and debit the expense account of the expense account defined in the first pay item selected from the group above on the paystub, with exception of Employer Contributions which you can define the expense account when setting up the pay item. Xero will create a separate bill for each of these pay items in the name of the Contact defined when setting up the pay item.

   To void a pay run, you must first remove all payments applied to bills or pay stubs related to that pay run. Voiding deletes all pay stubs and bills created for that pay run.

   The first strategy would be to select a different accounts payable account for the pay items Deductions, Payroll Taxes, and Post-tax Deductions in the pay item settings.

   The second strategy would be to allow editing of the bills.

   I recommend the first strategy as the voiding logic would have to be changed as much. But this doesn't resolve the issue of having to void the whole pay run if you want to make a change of which account the transactions are posted to.

   The feature request is to allow the defining of current liability accounts for pay items with pay types set to Deductions, Payroll Taxes, and Post-tax Deductions. This will enable the tracking of payroll source deductions and taxes necessary for remittance reports to the tax authority (such as EI, CPP and income taxes for T4 and T4 summary completion in Canada).

   There are two ways I believe Xero developers could achieve this goal.

   Below is an explanation of what currently happens during pay runs:

   For pay items with a pay type set to Wages, Allowances, or Non-taxable Allowances, the journal entry… more

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   Not in pipeline  ·  AdminKelly Munro (Community Manager, Xero) responded

   Thanks for sharing and engaging with Product ideas. While we understand wanting to see improvements to Global Pay Run, however as you may have recently read -

   We’re making some changes to help you manage your payroll more effectively;

   - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

   - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

   With this update we want to be upfront here that we don't have any intentions of further developing Global Pay Run, and will close this idea.

   For AU, NZ or UK businesses we have Xero payroll which is specifically tailored to your regions unique requirements. You can see more information of the plans this is available on our website, and reach out to our Xero Support team if you need any help transitioning. We also have multiple payroll app partners that integrate with Xero and you can review through our Xero app store.

   Thanks for sharing and engaging with Product ideas. While we understand wanting to see improvements to Global Pay Run, however as you may have recently read -

   We’re making some changes to help you manage your payroll more effectively;

   - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

   - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

   With this update we want to be upfront here that we don't have any intentions of further developing Global Pay Run, and will close this idea.

   For AU, NZ or UK businesses we have Xero payroll which is specifically tailored to your regions unique requirements. You can see more information of… more

8. Global Pay Run - Hide Voided Pay Run from Main Pay run page

   Hiding Voided Pay Run from showing on the Main Pay Run Page.

   It will be great to have a functionality that allows you hide payruns that have been voided from showing on the main payrun list.

   When approved payruns cannot be edited, the only option is to void and create a new one. If a functionality can allow editing approved pay run, then there will be no need. But now, we need to have a function to hide the voided payruns.

   A screenshot has been attached for clearer understanding for voting and implementation.

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   Not in pipeline  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi team, we appreciate your feedback and sharing how this idea could benefit your business. However, as you may have received recently communication of - We’re making some changes to Global Pay Run to help you manage your payroll more effectively;

   - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

   - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

   This means that we don't have any plans for further development of our Global Pay Run product, and will move any ideas related to this on the site to Not planned. 

   If you're from a region where we offer dedicated payroll products (AU, NZ and UK) specifically designed for your regions unique requirements, you may want to explore transitioning to Xero Payroll, alternatively we have multiple app partners that integrate with Xero that you can review on our Xero app store. Thanks

   Hi team, we appreciate your feedback and sharing how this idea could benefit your business. However, as you may have received recently communication of - We’re making some changes to Global Pay Run to help you manage your payroll more effectively;

   - From 23 July 2025 Global Pay Run will become read-only. You'll still be able to see all your past payroll information, however you will not be able to process any new pay runs after this date. 

   - Global Pay run will be retired after April 2026, at which point you'll no longer be able to access pay run. 

   This means that we don't have any plans for further development of our Global Pay Run product, and will move any ideas related to this on the site to Not planned. 

   If you're from a region where we offer dedicated payroll products (AU, NZ and UK) specifically designed for… more

9. Please show Super+Earnings on the payroll employees screen

   Please show Super+Earnings on the payroll screen so I dont have to do the calcualation manually every month for every employee when trying to work out their pay which includes super. it would be a 15 min job to add this to the screen and would be very very helpful. see screen shot

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

10. Option to Choose Employee Timesheet Print Layout (Classic vs New)

    Option to Choose Employee Timesheet Print Layout (Classic vs New)

    The July 2026 update to the employee timesheet print layout has significantly impacted our business workflow.

    Prior to July 2026, employee notes entered through Xero Me were displayed directly on the printed timesheet. This allowed us to quickly identify where an employee worked on each shift without having to open every individual note.

    Since the update, the printed timesheet only displays "View Notes" instead of the actual note. While this may suit some businesses, it has created a major administrative burden for organisations like ours.

    Our nurses regularly work across multiple hospitals and for multiple cardiologists within the same pay period. At the end of each fortnight, we must send copies of each employee's timesheet to the relevant doctors so they can verify the hours worked for their individual clinics before payroll is processed.

    Under the previous layout, the employee notes clearly identified the hospital or clinic for each shift, making this process quick and efficient. Under the new layout, we must now open every single note for every shift, for every employee, to determine which doctor each shift belongs to before we can prepare and distribute the timesheets. This has transformed what was once a simple task into a very time-consuming and labour-intensive process.

    Proposed Solution

    Rather than replacing the previous layout entirely, please provide users with the option to choose their preferred timesheet display format.

    For example:

    Classic View (Pre-July 2026) – Employee notes displayed directly on the printed timesheet.
    New View (July 2026 onwards) – Employee notes displayed as "View Notes".

    Alternatively, a simple toggle or checkbox such as "Display employee notes on printed timesheets" would achieve the same outcome.

    This would allow businesses to choose the format that best supports their workflow while retaining the benefits of the new layout for those who prefer it.

    The previous format worked exceptionally well for businesses that rely on employee notes to identify job locations, departments, projects, or clients. Providing users with a choice would be a simple enhancement that caters for a much broader range of business requirements without taking functionality away from anyone.

    I have attached PDF examples showing the June 2026 and July 2026 timesheet layouts for comparison, demonstrating how this seemingly small change has had a significant operational impact on our business.

    If others are experiencing the same issue, I would greatly appreciate your support by voting for this idea so it can be considered for implementation.

    Option to Choose Employee Timesheet Print Layout (Classic vs New)

    The July 2026 update to the employee timesheet print layout has significantly impacted our business workflow.

    Prior to July 2026, employee notes entered through Xero Me were displayed directly on the printed timesheet. This allowed us to quickly identify where an employee worked on each shift without having to open every individual note.

    Since the update, the printed timesheet only displays "View Notes" instead of the actual note. While this may suit some businesses, it has created a major administrative burden for organisations like ours.

    Our nurses regularly work across… more

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

11. Untuk anak yatim dan panti jompo

    Berbagi kepada anak yatim dan panti jompo yang mau menyalurkan dana nya dan menyumbangkan dana nya kepada anak yatim langsung tf aja ya ke no ini 083150932028 dan akan ku langsung berikan kepada anak yatim di daerah ku ini melalui ewalet aja ya dan langsung ku datangkan kepada anak yatim

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

12. super payable sort

    Filter Super Payables by Payroll Run Name

    Add a sort function to Super payable by Payroll Run Name
    This will allow easy reconciliation of the super payment approval amount to the payroll run concerned.
    We do multiple pay runs for different departments on 1 day so to be able to sort by pay run would be a great improvement & time saver.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

13. contractor super processing

    AU Contractor super payments

    Just checking I have this correct or hopefully there is an easier way of processing. Contractors invoice and get paid. I have to manually calculate super. then put it thru as a non employee payrun for their super only? And have a separate payrun to employees?

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

14. I had a new employee onboard but was not advised until today when I went to process payroll that our subscription limit was reached and I co

    I had a new employee onboard a week ago but was not advised until today when I went to process payroll that our subscription limit was reached and I couldn't pay him.

    Why does this alert not pop up when the employee is added, not when it's payroll time. Because our subscriber is not available, I'm now stuck waiting for my case to pop up in the queue instead of being able to call someone to rectify it straight away.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

15. UK Payroll - Lock draft payslips so no tax codes can be automatically changed etc

    BrightPay ID have a feature where you can lock the payslips before submission (once you have processed them) and can "reopen" them on an individual or group bases to make any changes before making any submissions to HMRC.. It is a great feature and something Xero should seriously consider so no errors of automatic tax code changes can be pulled through whilst waiting for autorisation etc.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

16. Tick Box

    Can a tick box be placed at the end of each month so I know that the taxes payment has been made to the HMRC? Thanks

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

17. Could we please have a "Are you sure?" alert flag if the Pay Date is prior to the Pay Week Ending Date?

    This was an with EOFY. Because of Pay Day Super, even if you haven't filed the Pay Run, if the Super is lodged through the Xero super clearing house, the Pay Run cannot be altered. Same applies to a future posted Pay Date with the pay frequency getting out of sync. What should have been in the previous is now in the new FY and can't be rolled back.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

18. total amount

    Hi,

    Do you have a feature where if employees have 25+ expenses it can still say the value rather than just saying approve 25+ expenses. This would mean manually adding them up to get the total? I know you can see a total on the homepage but not all employees show!

    Thank you!

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    0 comments  ·  Payroll  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

19. Create a new expense as a Duplicate Copy from an existing previous expense

    This is specifically for the Desktop Website, because the previous idea:

    https://productideas.xero.com/forums/967118-payroll-expenses/suggestions/46063657-expenses-ability-to-copy-an-existing-expense

    was closed, claiming that we can duplicate expenses through the Xero Me mobile app.

    But this feature is missing in the Desktop Website https://go.xero.com/app/!Company/expenses/

    It makes zero (xero?) sense that this Duplicate feature is ONLY in the mobile app, and still missing in the desktop website. It was also very disheartening that the previous idea was closed with the claim that it's possible in mobile app, while conveniently forgetting that some users are not using mobile app, and only using desktop website.

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    0 comments  ·  Expense claims  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

20. Payment

    I plan to use this data to organize and manage my business finances more efficiently. The information will help me track sales, expenses, invoices, payments, and overall business performance. I am building a system that will allow me to better understand cash flow, maintain accurate records, and make informed decisions as the business grows. The data will also help with bookkeeping, reporting, and improving the way I manage daily operations.

    • 

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    1 comment  ·  Payroll  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂