AU Payroll: Leave requests for part time workers that dont work standard hours
When multiple days are requested the ability to adjust the hours for leave application so it matches the ordinary hours for particularly days.
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Petra Main commented
We have a part time employee who works 5 hours 12 minutes per day x 5 days
When she submits leave via the Xero Me app, if she puts in multiple days eg Monday 19 Feb to Wed 21 Feb it will calculate her leave as 3 full days instead of 3 x 5.2 hours.We have another employee who works 4 full days and one half day on Fridays
If she submits leave that includes a Friday it calculates the Friday as a full day of leave instead of half a day.It would be great if Xero would allow customised hours to be set up for part time employees.
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Paula Walker commented
We have an employee working 4 x 8 hour days and the accruals aren't working how they should be.
Xero should factor in part time employees.
Payroll staff shouldn't have to manually adjust the hours on leave because Xero doesn't work properly.
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Siobhan Meerman commented
Even just retaining the same feature that a one-day leave request has - which is, to include the total hours being requested - would be great.
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Helen Nicholson commented
Being able to customise the shift lengths that each worker does on each day of the week would be an absolute sanity saver for our team! We have 23 staff who work anything from 3.25 to 9.5hr shifts, so you can imagine how painful putting leave requests through for our Xmas close has been!! If we could specify worker X does 5hrs on Mondays and 9.25hrs on Tuesdays, while worker Y works 7hrs on Tuesdays and 8.5hrs on each of Wednesdays to Fridays, we'd be so grateful!!!
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Irene Bocock commented
It is time consuming for the payroll administrator to manually adjust all leave types and public holiday hours when all our staff work a 7.5-hour day. Would be good to have a "set hours" box to tick when on-boarding new staff.
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Karen Hardie commented
I wish we would stipulate the days worked as assumes that people work Monday to Friday when this is not necessarily true (especially retail or hospitality). Have retail clients so when you put in the dates it assumes weekends are not included so have to amend the hours. Not that difficult but would be good if could stipulate at least days of the week worked so it understands some could be working on weekends.
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Rebecca Rangas commented
We have a couple of part time employees and the manual effort to calculate leave entitlements is huge!
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Annette Barlow commented
This is critical as leave requests are calculated incorrectly and can't be adjusted by the employee if they are for more than 1 day prior to submission. Leave approvers should not have to make changes to a leave request once submitted by an employee. This creates a risk with hours being entered incorrectly by the leave approver.
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Graham Watt commented
This is critical for our church with part time employees as leave requests are calculated incorrectly and need to be manually corrected. Xero is not helping our employer responsibility to keep accurate records of leave accrued and taken.
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Terry Andrews commented
Staff should be able to put in total hours on leave requests.
Our organisation doesn't work on a 9-5 basis. At present if I put in their hours when I set up the Employee Xero automatically divides that by 5 days, but we have staff who work 2, 3, 4 or 5 days, with set hours per day.
At present staff have to put in a leave request for everyday they are off, instead of being able to put in a weeks leave request and being allowed to put their total hours in. Makes no sense what so ever for our organisation, and causes extra work for everyone.
Anyone else finding this a problem?
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Accounts -Firex commented
I agree with the posts below - this basic function should be built into Xero. There seem to be a lot of assumptions by Xero that the employee and “payroll admins” can accurately make these calculations. Clearly, people interpret things differently and this is where human error occurs. We pay for systems, like Xero, to remove/mitigate human error.
While it will be painful, our solution is to move away from Xero to a product that can fulfill our requirements (and our basic employer obligations!).
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Jeanette Korporaal commented
This is critical as leave requests are calculated incorrectly. Xero is not helping the employer's responsibility to keep accurate records of leave accrual and taken.
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Stacey Quinn commented
I seriously cannot believe this is still an issue. Agree with you Mark, how is this not a daily complaint to Xero. This has been an issue and requested of Xero since the program began and I can see in the Xero community it's asked OVER AND OVER AND OVER with no response from Xero.
It's not just a "would be great to have this function" request, it goes to the basic fundamentals of a legally correct functioning payroll program. Just get on with it and fix it along with calculating leave taken for salary earners. I can't understand why my hourly rate changes just to take leave. -
Mark Priebatsch commented
If employees are set up with 'Fixed Amount per Period' the daily hours in each leave request are calculated using the hours field from their Pay Template instead, then divided by the working days in their pay period. When employees are on a monthly salary, this can cause a fluctuation, as you have found.
Currently, it's not possible to set a specific number of daily hours in a leave request for employees.
This needs to be fixed ASAP - I cannot believe that all Companies that pay there employees Monthly are not jumping up and down - else they are looking at other solutions???
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Sanjay Singh commented
Leave Calendar to fit a Business's trade days
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Krystal Butcher commented
Agreed! This has been an issue with Xero always but worse in the past few years as the standard working week is not full time or Monday to Friday any more. Please change this asap. We should be able to allocate how many ordinary hours an employee usually works on each individual day on their profile.
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Rob Carson commented
This was raised in 2019 (https://central.xero.com/s/question/0D53m00005Wa8sWCAR/payroll-staff-working-patterns), this is a critical function that should be in accounting software.
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Michelle Beardsmore commented
Being able to allocate part time workers to certain working days of the week would be of great assistance, particularly when the person works not only part time but school holiday breaks too.
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Kristen Gidley commented
My employees work a 38 hour week over 4 days (ie 9.5 hours per day). When they apply for a days leave it automatically comes up as 7.6 hours where it should be 9.5 hours and therefore always needs to be adjusted- which can often get missed. Would be great if system would recognise when a payroll works a different scenario to the std 5 days .
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Mandy Espiritu commented
For shift workers this is essential. Why does Xero assume everyone works 7.6 hours per day & doesn't work weekends? I have to adjust every leave request. And the silly thing is that the employee can't see the hours & assumes it's OK.