626 results found
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Approve Super Now, Pay on Payday — Future-Dated Super to Match Payday Super Compliance
Approve Super Now, Pay on Payday — Future-Dated Super to Match Payday Super Compliance
Currently, when a payroll approver authorises superannuation in Xero, the payment is submitted to the clearing house immediately or on the next business day — regardless of when wages are scheduled to land. This creates a compliance tension for businesses using future-dated ABA files, where wages are processed ahead of pay day but released on a scheduled date.
With the introduction of Payday Super legislation in Australia from 1st July 2026, employers are required to pay super on the same day as wages. Xero should allow…
14 votesHi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.
Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂
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AU Payroll - Allow Withholder Payer Numbers (WPN) for Automatic Superannuation
Clients who are not eligible for an ABN but have a PAYG withholding obligation (e.g. people who employ domestic help) have to register the ATO for a Withholder Payer Number (WPN) so they can deduct and remit PAYG. The SBSCH has enabled super stream for holders of WPNs but that is closing 1 July 2026. Xero STP/Auto Super currently requires an ABN for registration - please make use of a WPN possible.
14 votesThanks so much, Ian, for sharing your idea and highlighting WPN employer's needs to use Xero payroll and our auto super feature.
Your idea is now live for the community to review and support. Feel free to share it with any colleagues who might benefit from it, they can add their vote and help build momentum.
Other members can also jump in with comments to share how your idea could enhance their experience with Xero, so this is a great moment to gather even more insight and support.
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AU Payroll - Payroll Admin to create Time Sheet templates on behalf of employees
An Upgrade to the Timesheets function that would allow businesses to create permanent, personalised templates for individual employees.
Currently, timesheets need to be manually updated each pay period, which increases the risk of inconsistency and errors. Having the ability to set up fixed Earnings Rate descriptions as part of a permanent template would make timesheets more efficient, accurate, and tailored to each business.
For example, it would be very useful if a timesheet template could include pre-set lines such as:
Ordinary hours – Direct
Ordinary hours – Operating
Overtime hours (exempt from super)
Overtime hours (including super)
Overtime Mon–Sat –…
14 votesThanks for sharing your idea and providing us with all the information we need to review your idea.
We've now opened your idea to the wider Xero community to get behind and support it.
Other members can now vote and also offer comments to explain exactly how your suggestion could improve the way they use Xero. We're excited to see the feedback your idea will garner.
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UK Payroll - Delete employees after 7 years of ending employment
Ability to delete old employees to keep in line with Data Protection and be able to delete details after 7 years of leaving employment
14 votesHey Samantha, thanks for raising this idea with us. We appreciate how being able to eventually delete employees after their employment ended would improve your experience with Xero Payroll.
We've reviewed your idea and now it can gain support from other community members.
Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.
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Global Pay run
Xero should not get rid of global payrun it is a very useful feature that will make things more difficult for small businesses
14 votesHi team, we appreciate our customers that have been using our Global Pay Run feature, however we cannot extend use of Global Pay Run past 23 July 2025.
To make sure you have access to your pay run data after the product is removed from Xero on 28 April 2026 we must have enough time to archive and store it.
We’ve been offering Pay Run to our Global Edition customers since 2011 to provide basic payroll functionality. However, over the years, we’ve focused our efforts on making solutions available which offer enhanced features and a deeper integration with the Xero platform, such as Xero payroll in AU, UK and NZ and other solutions available in the Xero App Store. These solutions allow you to complete your payroll and accounting all in one place. By transitioning to these enhanced solutions such as Xero payroll, you'll benefit from improved accuracy, compliance,…
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AU Payroll - Long Service Leave report to show start date
It would assist us if the Leave Accrued Report could also show the employee's start date. Long Service Leave is only applicable to staff from the 5 or 10 year mark for us in NSW but to ascertain whether staff are eligible for it is requiring external spreadsheets that have to be manually adjusted each month. Xero already has the functionality to enable this so it can't be hard to action.
14 votesThanks for your patience, it’s been a little while since you raised this idea, so we wanted to check in. We've now reviewed this idea and have moved it to Gaining Support status. Our product team are keeping an eye on this idea and we will continue to share updates as things evolve.
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UK Payroll - Average Employee Numbers in the Year
Average Employee Numbers in the Year
As part of preparing accounts, the average employee number is often required. If this could be generated within Xero that would save time collating the number of employees per month and working out an average for the year. It could subsequently be used as working out the amount of revenue attributable to each staff member.
14 votesIt’s been a bit since this idea was first raised, so we wanted to check in. To help you get the info you’re looking for, we’ve added Start and Termination dates to the Employee Contact Details report.
We’ve officially moved this suggestion to Gaining Support. If you’d like to see more development here, please share the link with your team so they can add their votes. We’d also love to hear your thoughts in the comments on how this change impacts your experience.
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UK Payroll - Timesheets for employees on Annual Salary
Overtime needs to be recorded on Timesheets and be included in pay runs for employees on a fixed annual salary.
We've been using Xero for 5+ years. It's brilliant in so many ways, and this basic functionality is missing, or rather, I expect is poorly coded.
We have a number of employees on a fixed, 5 day per week, annual salary, which is divided by 12 to generate their pay every month. However, it's not uncommon for them to work overtime: additional hours here and there and sometimes whole extra days.
Currently, the flaw (I really think this is a…
14 votesHi everyone, thanks for sharing how important it is for your business to have monthly salaried employees complete timesheets for tracking and reporting purposes, without impacting pay run calculations.
Some of you have found workarounds like approving timesheets after processing pay runs, although this may create challenges down the line.
Our product team is currently undertaking a wider review of timesheets, and this idea will be included in that process. Therefore we're updating this idea to Accepted. We'll keep you updated if there are any developments on this.
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AU Payroll - Update historic tracking when Employee Group is changed
It would be a great addition to be able to allocate employees to a particular employee group and from this run historical employee summary reports by employee.
At present when setting up tracking categories the tracking in employee reports will only track payruns once the employee groups are setup. Any historical payruns are not included. This makes it difficult to compare periods or look at employee group reports for the year to date.
There should be an ability to apply the employee grouping tracking to all or some of the historical payruns.
14 votesIt's been a little while since you raised this, so just wanted to touch base.
We've reviewed your idea and have move it to gaining support. It's now it's up to the community to get behind and support it.
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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Expense Claims: Ability to add notes
Xero should add "Add Note" to Expense Claim just like we have it on Bills to pay. This would be helpful for requesters to provide additional information or make comment on their payment requests. Thank you.
14 votes -
AU Payroll - Monthly calculation based on hours worked in month
Update the monthly payroll to calculate based on the number of work hours in the month, rather than taking the yearly salary / 12 / number work hours. Given that each month has a different number of work days, the pay rate changes every month and this is a compliance issue.
14 votesThanks for your patience, it’s been a little while since you raised this idea, so we wanted to check in. We've now reviewed this idea and have moved it to Gaining Support status.
To help your idea gain traction, please share it with colleagues so they can vote for it too. The comment section is also open for all members to share how this feature would improve their Xero experience.
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Expense claims - Add reference to bill
Add in the facility to include "description" when using the expenses app.
Its included in all other transactions, but when expenses imported via the app it loses this feature. Wouldn't be difficult to drag this line in surely?
Purpose - would increase visibility/transparency when reviewing credit cards14 votes -
AU - Payroll Activity Summary to show per employee
Payroll Activity Summary to show per employee, not just as a total for all employees. Currently you have to select each employee to generate the totals for 1 employee and if you have 100 employees, that's 100 reports instead of just 1.
Exactly like MYOB does it, sample MYOB report attached.13 votesThanks for submitting your idea, Tom.
We've reviewed your idea and now it can gain support from other community members.
Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.
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UK Payroll - Employee 'Known As' Name Field - Please Add to Employee Record
Please can Xero add an Employee 'Known As' Name Field to the Employee Record, and show this alongside the legal name, on the Employees Homepage (& when running payroll) with the ability to sort alphabetically by this 'known as' name in both places.
Nearly half of our employees go by names that are not their legal name. e.g. Annie = Kit Yee, Kate = Catherine, or go by their middle name instead of their first name.
This issue is making running payroll ever more difficult and the potential for error incredibly high, as often the legal name bears no resemblance…13 votesThanks for sharing your idea about having a preferred name field for employees. We appreciate the inclusive motivation behind this request.
Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can comment to share additional detail about how your idea could improve their experience with Xero.
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NZ Payroll - Exclude Kiwisaver from Allowances
Xero Payroll: Have an option to Exclude Kiwisaver from Allowances rather than having to manually adjust
13 votesThanks for your patience, it’s been a little while since you raised this idea, so we wanted to check in. We've now reviewed this idea and have moved it to Gaining Support status.
To help your idea gain traction, please share it with colleagues so they can vote for it too. The comment section is also open for all members to share how this feature would improve their Xero experience.
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AU Payroll | Leave - Multiple approvers
Would really like the option to have a second layer to approve leave. I am a HR Manager and find it hard when the manager approves leave verbally and I do not get notified until later. I would like to see the option for HR or Finance to get a notification or get the option to approve prior to the manager so we can manage the employee leave status.
13 votesHi there, we appreciate you raised this a little while ago. Sending leave to multiple approvers isn't something we have plans for in the near term, so we've moved the status to Not in Pipeline. If it’s still highly valuable to you, welcome to start it again and see if it gets renewed interest.
If gaining visibility over upcoming leave is important to your organisation however, we can point you in the direction of another Xero Product Ideas that our product team are currently looking into:
AU Payroll - Permission - Function to allow leave authorisers to view Leave Calendar
If this is something that would be useful for your organisation, feel free to add your vote and you'll receive updates as things progress.
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UK Payroll: Timesheets to include start and finish times
It would be super helpful if an employee could enter start and finish times, plus any unpaid breaks, into their timesheet and Xero would calculate the number of hours worked. That way it would be easier for the employer to check what they are approving.
12 votesThanks for sharing your idea. There's a lot going on in the Xero timesheet world right now, so it's great to see so many great ideas shared.
Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can comment to share additional detail about how your idea could improve their experience with Xero.
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AU Payroll - Support Superstream Alternative File Format (SAFF)
AU Payroll - Support for Superstream Alternative File Format
We need the ability to create a SAFF file.
12 votesHi team, we appreciate this idea being re-raised and while this isn't something we have any plans for in the near terms will get a renewed sense of interest in from the idea here.
Make sure to share the idea with any colleagues that you feel could benefit from the idea so they can add their vote, too. Thanks
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Expense Claims - Populate contact for reimbursable expense claims
Re-introduce Vendor Auto-fill in New Expenses to Save Time & Prevent Data Duplication. The new Expenses experience is missing the vendor auto-fill/suggestion feature that existed in Classic Expenses. This is a critical time-saving tool that also prevents the creation of duplicate vendor records due to minor spelling variations or typos. Re-adding this feature would greatly improve efficiency and data hygiene.
12 votesThanks for sharing your feedback on vendor auto-fill in the new Expenses experience. We appreciate you explaining how this could streamline your workflow and maintain cleaner data.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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NZ Payroll - Add fixed allowance capability to timesheets
Currently, employees cannot add allowances to their timesheet if they are setup as fixed amounts (i.e - nightshift allowance where an employee works at night)
An employee should have the capability of adding the allowances they are entitled to where appropriate. The approver would then review before approving.
12 votesThanks for sharing your idea Keiran !
We've reviewed your idea and it's now open for the community to support.
Encouraging other users to vote and comment on your idea will help it gain traction.
Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
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