90 results found
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UK Payroll - List contacts in alphabetical order, by Surname
It would help if the list of emplyees were sorted in alphabet order, by Surname.
8 votesHi everyone, thanks so much for sharing your thoughts on the order employees are listed.
We’ve recently updated the Employee list page so you can now sort employees by multiple fields, including surname, employee number, and email address, and other columns. This should make it easier to find and review the employees you need in the order that best suits your workflow.
Thank you again for your feedback and for helping us continue to improve Xero Payroll.
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NZ Payroll - Tracking in the Payroll journal
Add tracking into the payroll journal. We are wanting to record salary costs in the different departments we have set up
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AU Payroll - Ability to apply tracking categories to superannuation
We have grant funding so wages as well as super needs to be applied with the tracking code to acquit grant correctly. Presently, there is no availability to apply tracking codes against the superannuation, as well it is only available through timesheets for the wages.
It would be very helpful if tracking codes could be applied directly with pay items in employee template (similarly like other software) so this can be applied when leave is taken also35 votesHi everyone, apologies for the delay in providing an update here. We appreciate the feedback on having Super and Leave to be automatically allocated to payroll tracking.
In May 2025 we released an update to all AU payroll organisations which extends Employee Group tracking to Leave and Superannuation transactions.
This means that going forward Leave and Superannuation costs will be differentiated by tracking categories.
We hope this change helps you manage your overall expenses. Thanks for supporting this idea and paving the way for the future.
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UK Payroll - Birthday Notifications for employees
Notifications on xero to alert you that an employees age has increased due to a birthday, as they may have hit a new age bracket in the wage rates and they could be getting underpaid if not noticed. Example - employee goes from age 20 to 21 this would mean that if they are on the 18-20 year old wage rate and they are on the £7.49 once they turned 21 they should then be on £10.18. so notification of birthdays would help keep you aware of age changes.
124 votesHi team, this is now released!🎉
We've recently updated Xero Payroll(UK) and now a new NI category will automatically be applied to a pay run based on an employees birthdate, and if they are entering into a new NI category. Helping to save you time from manually tracking and updating yourself. 😊
Thanks for all your support and input via the idea here.
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NZ Payroll - Leave Balances Report matches employee record leave balance
It would be great to have a Leave Balances report that reported in hours to match the employees' payslip balances for management to use. The current leave balances report only shows accrued leave in dollars not hours.
7 votesHi all, thanks so much for taking the time to share this idea, and explain why having the Leave Balance Report in hours and dollars is necessary.
We’ve recently released an update to NZ Payroll reporting so you can report leave in hours, days, or weeks.
Once you’ve converted your employees’ leave balances, they’ll display on the Leave Balances Report in the selected unit (hourly, daily, or weeks). The report will also include the total leave liability as a dollar amount.
We hope this helps make it easier for you and your managers to review and manage leave. Thanks again for helping us continue to improve Xero Payroll.
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AU Payroll - Restrict which earnings rate an employee can select in timesheets
Ability to restrict which pay items an employee can view in Xero Me to only those that apply to that employee. Without this ability employees sometimes choose pay items that do not apply to them. Most often this is picked up at the authorisation stage but why allow the possibility for error in the first place.
99 votesHey all! I'm pleased to announce that we’ve officially rolled out an update to improve the accuracy of your employees' timesheets.
Employees are now restricted to selecting only the pay items that have been added to their Pay Template. This change ensures that timesheet entries remain consistent with their payroll setup.
Please take this opportunity to audit your employees' Pay Templates. If a specific earnings rate or pay item is missing from a template, the employee will be unable to select it when submitting their timesheets.
Thank you for your ongoing support and for providing the feedback that makes these improvements possible!
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AU Payroll - changes to Unit reporting on Payroll Activity Details
Very recent change to the Payroll Activity Details report, now Units capped at two decimal places, changed within the last fortnight.
This needs to revert to four decimal places, as that is what is allowed when entering your payroll. Why has this been changed as now, the Payroll Activity report is the only available report to use to check a payroll, is no longer of any use as it does not reflect the correct data entry.6 votesHi everyone, we appreciate your feedback here. Apologies we haven't updated sooner, as I can confirm that we made a change in July to the Payroll Activity Details report so it will now show 4 decimal places.
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UK Payroll - Add a remuneration report
UK doesn't currently have the remuneration report. This is a basic fundamental requirement on payroll.
63 votesHi team, pleased to share that the Employee Remuneration report for UK Payroll is now live to all users!
Only users with the Payroll admin permission will be able to view and run this report which you'll find within the reports centre.
If it's a report you'll be running often, you can favourite it so it's accessible from your Reporting drop down menu too. 😊
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AU Payroll Employee Summary - Filter by Employee Groups
Employee Group is an option inside normal Xero for Personnel Officer to filter and generate different reports to support their lives and legal requirements.
Xero has this option, and removed this function without a follow up. This is not make sense.
I found this problem was listed since March 2024 and still do not have a solution.Recently I raise a case support and checking with Payroll Specialist and got a reply that Xero has a bug and require the user to contact the Product Team and raise an idea here to see any chance to get an improvement, or…
2 votesSorry for the back and forth, Rossetti. To confirm for all - While it's not possible to select certain individual employees, you can use the Payroll Activity Details report to view a total hours for an employee group.
If the employees are all part of the same group in payroll, you'll be able to run the report for that employee group for the required date range. While we don't currently have any plans right now for developing the ability to select multiple employees from the list, we hope the employee group option can accommodate your needs.
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AU Payroll - Timesheet report for leave
Would be great if we could run a report detailing which staff have taken leave (annual, personal) during the period to confirm it agrees to leave entered in Xero Me.
2 votesHi team, just returning to this idea, I've slightly amended the title and we'll move across to delivered.
As mentioned in my last update, you can use the Leave requests report which will show the start and end dates, as well as units and dollar amount. It's also possible to run the report for all, or just specific employees for the period. 🙂
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UK Payroll - Edit approved leave requests
The leave process is not flexible enough. Once a request is approved, it can't be changed - only declined which is incorrect. Need to be able to amend/delete after approved. There should be the option to book as days not hours as our employees have day entitlement, this should also be able to be shown on payslip as days remaining. Why also is the leave balance report not being opened to UK
3 votesHi team, currently a user with payroll admin permission has the ability to edit approved employee leave requests, by going to the employees record, clicking into the leave tab, selecting the three dots where they'll see the option to edit.
In regards to setting leave to be based on days this isn't possible as the earnings are based on hours, and cannot be set to days.
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Xero Expenses app - Edit receipts
It would be beneficial to be able to edit transactions via Xero Expenses.
I find if a client has approved something to the wrong code you have to remove the whole transaction and redo it. In Xero normally you can Edit a transaction.
I have checked with Xero and that is the only current resolution.Xero is usually so user friendly but this way is time consuming and slow. Thanks
2 votesHi Antony, when processing expenses on the Xero Me app there is the option to edit an expense that has been submitted on both iOS and Android.
On iOS this is available from the Options menu, and on Android you'll want to tap the 3 dots in the top right of the claim. 😊
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NZ Payroll - Option to show Holiday Pay accrual as hour value
Payroll>Employees>Leave currently has leave balances in days and dollar values, this makes it difficult to determine what the amount should be either way.
As the dollar amount may change due to pay rises or an average applied as per statutory legislation, it would be better if all fields were hours based values. This would make it consistent and easier as a consumer to use.
As a user, I should not have to be trying to calculate what the values should be and if something doesn't appear to be right, I should not need to contact Xero to find out how…48 votesHi team, we've recently released changes in Xero Payroll. As you may have seen you can now set up working patterns for employees to more accurately calculate employees wages and leave. While Holiday pay remains in dollars, Annual Leave will show in weeks and FBAPS Leave will now be shown in days.
Just to note, Holiday Pay is not a one to one correlation to Annual Leave, however if you prefer to have leave in hours you could consider enabling leave in advance. You can see our article here for more information on managing employees leave.
We appreciate your interest and sharing with us through Xero Product Ideas.
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AU Payroll - Historical Payslip Report (bulk download)
Create a report to show all payslips for an employee for a given time period. Currently these have to be downloaded one by one.
590 votesHiya team, it's now possible to bulk download payslips from Xero Payroll!
Payroll admins will see this option from the Employee > Payslips tab, while employees can also self serve from their Payslips tab of Xero Me(web) 😊
We're excited to be able to deliver this much requested feature for you all, and we'd like to thank everyone for the support and sharing in this idea overtime. 🙏
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UK Payroll | Reset holiday accrual on anniversary date
HOLIDAY ACCRUAL SHOULDN'T TAKE A MONTH TO RESET
We have holiday entitlement to reset on the 1st of April each year, however, the holidays don't reset until the 1st of May and after April's pay run.
Please vote for all holiday balances to reset on the actual anniversary date.43 votesHi everyone, we're pleased to update you that these changes have been released in UK Payroll! 🎉 This includes the ability to set employee's leave to accrue based on a custom date of your choosing. Additionally, we've released changes based on the feedback here so that leave will now accrue on the first day of your annual accrual method.
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Subscription - Automatic super in all AU Payroll plans
My suggestions is that automated super should be available if a Xero package offers payroll, like the starter package and the Standard package - its near impossible for clients to make direct super payments for employees (even for business owners themselves) without using this feature.
With the increases in subscriptions occurring in September I think an upgrade with automated super should be tabled for the lower subscription packages.
25 votesHey everyone, happy to be able to share with you all that payroll is now included in all business plans which also includes auto super as a standard feature. If you haven't already set this up you can find more information on this on Xero Central. We thoroughly appreciate all your feedback and sharing with us on your needs through product ideas here.
If you have any questions about your subscription plans our specialists will be happy to help, and you can raise a case with them through Xero Central. 🙂
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AU Payroll - Edited leave request date, email notifies employee of the wrong date
Edited Leave request date sends a notification to the employee for the wrong date. We recently had an employee request an RDO for 19/07/2024. After discussion with the employee this date was not suitable because the employee was due to provide training to a customer this date so we agreed to change the date to the following week (26/07/2024).
I then edited the leave request to be for the 26/07/2024 and approved the request.
The employee received an email notification that their request for leave on the 19/07/2024 was approved!
The employee then contacted me because they were confused and…
2 votesThanks for raising this, Chris and apologies we haven't responded sooner. This was an issue that our product team picked up and I can confirm we released a fix so the date will now show correctly.
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Expenses - Don't notify when I approve my own claims
When I approve my own expense claims, don't generate a notification for me that my expense is approved. I already know because I just did it. It wastes my time and attention marking those notifications as read.
Just a minor annoyance. But also a quick fix, I suspect.
6 votesHi everyone 👋, we've just released an update so you can now manage your email notifications in Xero Expenses!
By default users will receive emails when their own expenses are approved or declined, and if you have the Expense Approver or Admin role you can optionally turn on email notifications when an expense is submitted for your approval by someone else in your business.
And, as requested initially in this idea you will not receive notifications on your own expense claims if you did the approve or decline action yourself. 🥳
Thanks for your attention and support of this in Product Ideas we appreciate your input.
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NZ Payroll - Alternate Holiday accrual
Change the Alternate Holiday accrual to days not hours. Legally when someone works on a statutory holiday they get to accrue 1 days alternate holiday, which is the hours that they would normally work when they take the day off, not the hours they worked on the stat day. It's misleading putting in hours instead of days, especially if every day if not an 8 hour day. Reports need to be run every time an Alternate Holiday is taken to ensure they still have that day available.
2 votesHi all, thanks for your patience. We've recently rolled out a change for all NZ payroll organisations, which will allow payroll admins to convert employees' leave balances from Hours to Days.
Going forward leave will accrue and be visible as days.
Thanks for supporting this idea and being the voice of change.
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AU Payroll - Create a report that shows when a salary change was actioned
Hi Guys, I'm not sure if this has been raised previously, but would like a payroll report that will detail employee salary changes and the date they changed.
4 votesHey team, if you'd like to see a report that shows changes made to payroll such as salary changes, you can use the Payroll History report.
It can be run for a specified date range and will show the date the changes were made, what the changes were, the employee affected and the user who made the changes.
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