607 results found
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defer emailing of payslips
Deferring emailing of payslips.
We pay fishermen on an adhoc basis, we normally prepare their crew share a few days prior to our fishermen client getting paid for this fish. We don't pay the crew until the client has been paid. It would be good if we could defer emailing of the payslip until the date of payment. this would be a nice function. at the moment, we have to remember to go back into the payrun on the day of payment which just adds time.1 voteThanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
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Display the Full Pay Period in Payroll
Feature Suggestion: Display the Full Pay Period in Payroll
It would be extremely helpful if Xero could display the full pay period (From DD/MM/YY to DD/MM/YY) within the payroll pay window, rather than only showing the "Week Ending" date.
For example, instead of displaying:
Week Ending 05/07/2026
display:
Pay Period: Wednesday 29/06/2026 to Tuesday 05/07/2026
or
29/06/2026 – 05/07/2026I process payroll for multiple entities with different pay cycles and pay periods. Having the start and end dates clearly visible would make it much easier to confirm that the correct pay run is being processed, reduce the risk of errors,…
1 voteThanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
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Notifications on payroll overview
It would be beneficial that under the payroll overview drop there would be number of notifications in every category. For example Leave 1 if there is one leave request and so on. Maybe a exclamation mark next to overview that there is something to action with. This way the payroll officer would spot the actioned items easily.
1 voteThanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
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Payroll / Chart of Accounts - Set Default GL Expense Account by Employee Group
Could you look into allowing employee groups to allow the set up different employee group with distinct expense accounts for direct cost based employees versus administrative staff (for example). this provides a better way to categorize and track labor costs as either direct costs or expenses (variable versus fixed)
7 votesThanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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rtwsa
Can we get a RTWSA payroll report that we can automatically open and it will give us all the information we will need when we update our remuneration
1 voteHi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.
Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂
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Change how Xero handles rounding in payroll calculations
UK Payroll - when the correct hourly rate is entered when setting up an employee, ensuring that it meets the requirement of the HMRC minimum / living wage, Xero should handle rounding in payroll calculations so that it does not create an unnecessary "under minimum wage notification". This notification means the calculation has to be checked, and additional work by adding an line adjustment to ensure the employee is not underpaid.
For example hourly rate £10.85. Hours worked 18.5. Total pay £200.725. Xero round this down to £200.72, which causes an "under minimum wage notification". In all other scenarios £200.725,…
1 voteHi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.
Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂
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Need "Accrue Leave for this Earnings Rate" option for ALL Rate Types
When setting up new payroll items there is only the option "Accrue Leave for this Earnings Rate" on the "Multiple of Employees' ordinary earnings rate" and not " Fixed Amount" or "Rate per Unit".
When you have several ordinary earnings rates that are not multiples it's a problem as then leave is not accruing on the additional earnings rates.
To fix this all Xero needs to do is simply add the "Accrue Leave for this Earnings Rate" checkbox on all items. I have asked Xero repeatedly over the last 4-5 years to add this feature and they give weak "workarounds"…
1 voteHi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.
Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂
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AU Payroll work pattern/rostering for Fulltime and Part Time Contracted Employees
Xero currently doesn't have a work pattern/rostering system in the back end of its Payroll system; it only has a pay template. I want to create work patterns for days/hours worked per day for each of my employees to streamline leave days/hours and provide visibility into my part-time staff. This would also help staff who are requesting a flexible work arrangement or a temporary contract variation after PPL, for example. A report could also be built on the back of this to identify staffing gaps. I have attached an idea of the functions required
1 voteHi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.
Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂
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tab in timesheets
Ability to hit tab when selecting the Earnings Rate in Timesheets.
1 voteHi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.
Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂
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AU Payroll - Report to show Working Holiday Makers
There currently is no report that incorporates a list of employees based on "Income type". Hence there is no filtering that can be done by "Income Type" either. As a company that employs people from multiple income types, this feature is something of importance to us. Manually creating, updating and managing a spreadsheet for this information seems workload heavy when it should be simple as the information is already a part of XERO's requirements for employee employment information. Knowing how many Working Holiday Makers you have on your books compared to non WHM's is of significance.
I would think many…
2 votesThanks so much for sharing how a report for working holiday makers (WHM) would help with your payroll!
We’ve moved your idea to Gaining support and will be keeping an eye on how much interest it gets from other users.
In the meantime, a couple of handy workarounds are: using the Classification field (which appears in the Employee Remuneration report), or setting up Employee Groups, which are also available in reporting.
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UK Payroll - Automate payslip sending based on payment date not when the pay run is posted
Currently you can only automate payslips to be sent based on when the pay run has been posted. I would like the option to send this on a specific time and date ie. on the actual payment date. Situation recently I posted the pay run 5pm the day before payment was made and using the automated schedule the payslip would not be emailed until 5pm on the date payment was made which would be too late for employees to receive.
1 voteHi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.
Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂
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Expense Claim without staff using XeroMe
Would be great to be able to create an expense claim for all the staff members listed in Payroll without them having XeroMe access.
Our staff don't use XeroMe at all, but submit expense claims on the odd occasion. The Expense option is a great idea but very limiting to the staff members that we can use it for.5 votesHi Vanessa. Thank you for this suggestion.
We understand that for staff who rarely claim expenses, setting them up as a Xero user just to process a single reimbursement can be administratively heavy.
As you have found, the current Expenses module requires the "Claimant" to be an invited Xero user. Because your request is to allow claims for "non-users", we are classifying this as a new idea to Gain Support.
A note on Xero Me access: If the main barrier is that your staff prefer not to use the mobile app, it is worth noting that they can also submit their claims via the web version of Xero Me (logging in via a desktop) instead of using the app.
A workaround for non-users: For staff who do not have a Xero login, you can process their Expense Claim on their behalf. If you need an extra hand you can raise…
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UK Payroll - Previous Payroll ID field to be optional or opt-out clearer
Allow previous payroll ID box to be left blank where the employee doesn't have a payroll ID. Either (1) the wording in the UK payroll part of Xero needs to be amended from "The previous payroll ID is unknown" to more clearly cover a situation in which the employee doesn't have a payroll ID or (2) the field should be permitted to be left blank. In my client's case, it isn't that his previous payroll ID isn't known, it's that he didn't have one. If Xero is concerned about allowing the previous payroll ID field to be left blank, could…
2 votesThanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it.
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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AU Payroll - process payments for wages and super using .aba
Include Super in payroll .aba export.
Why does Super need to be treated differently to the other bank transfers included in a payroll .aba export? Include the transfer to the Super clearinghouse with the other transfers so we can skip the extra steps and external authorisation process (which is just weird and disconnected from everything else Xero).2 votesThanks for sharing this idea. We want to be transparent that adding superannuation payments into the payroll .aba export isn’t in our product team's pipeline.
This is because super payments need extra information that an .aba file can’t carry, such as a member number, USI, TFN etc.
.aba files are designed for standard electronic bank payments, so they can't upload this complex data in the file format required for super contributions.
For more detail on the changes coming with Payday Super from 1 July 2026, I’d recommend our Xero Central article. We’re also rolling out improvements to Auto Super and streamlining the payment workflow in Xero, so paying super after each pay run will be faster, easier and remain SuperStream compliant.
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mobile
AU Payroll: ability to run a payroll via Xero app, even it's just to run a payroll that does not require any change. Could also include ATO filing and Payday Superannuation submit function.
I look after a small business, and payroll remains substantially the same throughout the year. Understand that if changes are required to say, pay rate, then web interface should be used. Leave to you consider what changes could be incorporated into the Xero app.1 voteHi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.
Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂
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It would be good for a Payroll Administrator to be able to Amend Leave Hours and "SAVE ONLY", with it pending approval by Manager via XeroMe
It would be good for a Payroll Administrator to be able to Amend Leave Hours and "SAVE CHANGES", with it remaining as pending approval by Manager via XeroMe. It only gives the option to Reject or Approve? We really need 3 options. Save, Reject, Approve.
1 voteHi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.
Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂
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UK Payroll - Calculate pension contributions on pre-Statutory earnings
I Would like Xero to create a built-in feature whereby Employer pension contributions stay the same even during Statutory Pay Periods e.g. SMP or SSP.
This is common in medical practices where the practice must pay contributions based of the employees salary as opposed to the rate of SSP or SMP.2 votesThanks for sharing your idea about keeping employers' contribution rates fixed while an employee is on statutory leave.
I wanted to let you know that it is currently possible to set pension contributions to a fixed amount, however appreciate this workaround won't suit everyone, especially those managing multiple employees.
We’ve reviewed your idea, and now it’s up to the community to get behind and support it! Make sure to share this with any colleagues who might benefit so they can add their votes too.
Along with voting, other members can comment here to share additional details about how this feature would improve their experience with Xero.
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NZ Payroll - Ability to add a description field to pay template deductions
Will it be possible to have "description field" in the Deduction field of the Pay template? That can be changed or updated directly on the pay template. For example, to add the ending date for staff loan deductions.
12 votesHi Denise, thanks so much for your suggestion about adding a description field to pay template deductions. We're grateful for your engagement and for sharing an idea that will make a difference for you and other Xero customers.
Our Community have reviewed your idea and now it can gain support from other community members.
Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.
We'll be keeping an eye on the support it gains and appreciate you taking the time to let us know what matters to you.
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UK Payroll - Ability to map Earning/Deductions to both P&L and Balance Sheet codes
Please allow mapping to any NL code currently it restricts Earnings to P&L and Deductions to Balance Sheet, we have to do negative earnings for unpaid sick/absence and a manual journal for paying Tips to our staff.
2 votesHi Ali, thanks for reaching out to let us know how useful you would find mapping earnings/deductions to both the P & L and Balance sheet codes.
We've reviewed your idea and have moved it to Gaining Support. Now it's up to the community to get behind and support it.
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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AU Payroll | Timesheet - Ability to Drag and drop hours between days
When entering hours and locations into the timesheet, if a day is selected incorrectly (for example, selecting Thursday instead of Friday), it would be very helpful to be able to drag and drop the hours to the correct day rather than having to delete and re-enter the time in the correct day.
3 votesThanks for sharing your suggestion on how we can improve the timesheet editing process.
We’ve reviewed your idea, and it’s now up to the community to get behind it! Be sure to share the link with any colleagues who would benefit from this feature so they can add their votes.
In addition to voting, other members can now comment to share more detail on how this change would improve their experience with Xero.
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