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We have several budget holders as well. We are still a paper based organization because of the lack of ability to get explicit approval electronically this way. This has environmental sustainability implications and that's why I have classified this matter as critical.

As a not-for-profit organisation, all payments must be authorised by 2 managers. Currently it is very time consuming to download bill, send to managers, screen shot approvals and upload as attachments.

Many clients would like this feature

At least one other user with limited rights to approve should be available under settings. Currently clients are forced to go to their bank's software eg CBA and its Commbiz which then necessitates a lot of emails between members and then manual entry into Xero. My client now is considering severing the Xero bank link and perhaps switching to another software. I note that apps are available at significant additional cost and perhaps Xero is relying on the extra income from the app.
Xero has suggested a work around but the risk of a standard user appoving and paying a fraudulent bill remains.

I think there are two critical issues. An approval path were two people need to approve but also a 'private' path so that fees for professional services awaiting approval cannot be seen by say the catering manager who needs to login to approve food purchases. I have concluded that something like ApprovalMax is needed and Xero without the additional App is not going to work.

Two people to approve billing would be great. We have a requirement to have 2 people approve all payments individually. At the moment we do this on paper but electronically would save the paper/environment/storage requirements ect

Can we now have more than one approver before the final approver(Director) in using Xero? Can Xero team also consider a cut off point for user who fail who fail to send a request for approval withing a specific period when they expected to do so. Same for user who still have money/advance cannot for projects cannot send a request for another unless necessary? Also a customized Report for Managers and Directors.

At the very least, allowing someone who enters a bill to add 2 approvers is a very critical function. This simple function is what send people to other bill pay platforms

Two person approval is a must for many charities and organisations

There are churches who require all bills jointly approved. These are done paper at the moment. If Xero has joint approval function, the approval can be done electronically and it improves efficiency.

Ability to assign the relevant approver at least up to 2 would be better so bills can be processed more seamlessly & email approvals back & forth comms can be cut down

Bills being sent to specific person for approval is definitely required especially for businesses which have different departments. Thought about adding a tracking category for the different departments however tracking categories only appear to work on reports and the invoice has to be approved. to appear on the report. Adding tacking category column to the bills screens would help in the meantime.

Currently we have to produce another document which is signed/approved for each payment, scanned to PDF, added to Bill/document and uploaded for Bookkeeper to approve for payment in Xero: as others have stated, this approval is part of the Audit.
HubDoc does not appear to offer this function either.

This is fundamental to the Audit process in the approval of Bills and would strengthen the fraud prevention process. Really support the development of this.

There is the same issue within the expenses module, all approvers see all expenses, rather than just their own reports, which is a bit ridiculous.
There is a Payroll function in Xero where you can assign a manager to an employee for holiday approvals, why can this not be carried over into the financial side of it, and be used for routing approvals?

We have several managers / team leaders and it is not appropriate for them all to see all the bills so a route to send something through to a specific person for approval would be great.

This would be a great feature to capture a proper audit trail of the segregation of duties.

Hey, I'm the developer/director of a tool called InBill.

What you're asking for here is exactly why I built the software; I'd love to hear more about your requirements and give you a demo.

https://inbill.com.au

Hope to hear from you soon.

Yes having a setting in Xero to require two users to approve bills and also nominate who can approve would be great, esp for charities as auditors are very thorough and without this we are in the dark ages of printing off paper and having people sign.

Yes very useful for us. I don't want approvers though having access to bills approved. Maybe only the ones they approved.
I would set a default on the supplier profile for who is the approver. Or a role based profile for Marketing, Manufacturing, Admin etc.