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  1. Require functionality that allows quotes to be sent to management for approval before they can be sent out to customers.
    Purpose: to reduce business risk and ensure prices / vendor terms are agreed and approved.

    10 votes

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  2. Please consider adding templates in your quoting section , this is a simple but extremely helpful and time saving tool to have when quoting , saves huge time and at the end time is money.

    The inventory items in the templates need to automatically update with latest prices when utilized.

    Really hope you consider this …

    10 votes

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  3. When An employee has a salary Sacrifice an option to directly link it.
    In my case its for his pension so an option to link it directly to the pension so it appears on the pension filings.

    10 votes

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     ·  0 comments  ·  Payroll  ·  Admin →
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  4. An Information message to advise implications of editing the "Account Type" when posting a bill for a Fixed Asset.
    "If an approved bill or spend money transaction is edited, and the account code is changed to one with a Fixed Asset account type - a draft asset won't be created". ie- it does not automatically update the transaction to include the item on the fixed asset schedule. Unless the item is manually added to the fixed asset register, it will not be included in subsequent depreciation runs.

    Ideally the system should be designed to fully complete the edit or should…

    10 votes

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  5. I would like to send departmental P&L/spend reports to my managers. For eg, send all marketing spend to that team showing the act v bud figures AND all the transactions making up the actual fig
    I reckon it would be best to add the Act and Bud figs at the top of the account transactions report for a particular chart of accounts

    10 votes

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  6. We need to be able to send reminder letters through Xero but as and when, and to all customers, not just those that have fallen overdue since turning on the function. We have just migrated and have to go through each account and send an email outside of Xero to chase these so therefore no audit trail. This seems a key feature which is missing and easy to implement.

    10 votes

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    Appreciate you raising the idea, Emma. To round back and confirm current functionality - If needing to send emails for invoices to multiple customers at once you could use the email feature from the contacts list view - See our Xero central article for detail on this. 

    If it's something you'd commonly do you may like this article in helping you set up email templates where you could create and save a custom template that you'd use when sending an overdue invoice. 

    It'd be good to hear if there is detail that this method doesn't help you resolve, that we can share back with our product team. 

  7. Being able to invite users to the demo company so that we can see how the system we are setting up works.

    10 votes

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  8. Employees cannot enter the number of kilometers to be claimed back in timesheets. A fix is to use the unit Hours instead of Kilometers. However in the Xero Me app they are only allowed to enter up to 24 Km (hours).
    More than 24 units are allowed to be entered directly into Xero but not through the Xero Me app.

    10 votes

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    1 comment  ·  Payroll  ·  Admin →
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    Interesting to hear how our customers are using some of our features to meet their needs. Not really being the original purpose of this feature, we want to be open that this isn't something we have plans for at this time.

    If you're in need of recording tracking for employee's, we'd recommend exploring the use of Xero expenses through which you can record and track employee mileage. With expenses being available with Xero Me now this also means you'd be able to record this via the app.

  9. Enable AIM tax method for NZ
    This is needed for small businesses in NZ to do their own AIM lodgement automatically via Xero without using an accountant. In the GST return, there are three options currently; Standard, Estimate, and Ratio but not AIM. The whole purpose of AIM is to smooth cashflow and make it simpler for small businesses to file one return for both GST and Income Tax at the same time, but it appears this option is not available to us! Please vote for this to be included ASAP as an option.

    10 votes

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  10. Be able to export to Excel the Account Transactions screen from the bank that shows the unreconciled items

    10 votes

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    Hi all, I wanted to share that while there's no export option on the Account Transactions screen itself, it is possible to export a list of unreconciled Account Transactions with the Business Bank Account Reconciliation Summary report. If you export a copy of this to Excel you'll find the sections for Plus Outstanding Payments and Less Outstanding Receipts which are the unreconciled account transactions. Hope that helps 😊

  11. My suggestion is different colors for New Spend Money and New Receive Money Tab so they are easy to differentiate. Even if the New Receive Money Tab could be a darker tone of the same color, it would really helpful and would still look good.

    10 votes

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  12. The ability to pay the ATO automatically from Xero would be a really handy feature. Similar to the automatic super payment, this would be a huge time saver.

    10 votes

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     ·  2 comments  ·  Payroll  ·  Admin →
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  13. Ability to restore voided checks in Xero.

    Purpose: To easily get the checks back when a user accidentally void it.

    10 votes

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  14. Report that shows the total sales made by each sales person in an organisation

    Purpose: Ease of being able to compare Sales reps stats across the organisation and/or overtime

    10 votes

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    Hi community, as you've found Xero doesn't currently have a function that automatically tracks or calculates sales by sales person.

    In the meantime, you could use tracking when you record your sales, which will allow you to report based on sales made by each sales person.

    A suggested process is:

    • Create a tracking category called something like 'Sales Rep', and create category options within the category for each of your sales staff.
    • When a sales invoice or quote is created, you can include the staff member's name in the staff member (Tracking) field on the invoice/quote.
    • You can then use the Tracking reports to see the sales that relate to each 'Sales Rep' and calculate commission manually outside of Xero.

    If commission sales are a regular part of your business, you may wish to consider using one of our integrated App products. These integrate with your Xero organisation and…

  15. I have observed that the timesheets section in the payroll system has been updated. However, this update appears to have introduced several questionable design choices that hinder its functionality and efficiency.

    Firstly, the employee list is not sorted alphabetically, which complicates the process of locating specific individuals. Secondly, the system no longer autofill's the default earnings rate, requiring unnecessary manual input. Thirdly, upon clicking the "Approve Timesheet" button, a redundant popup appears asking for confirmation of the approval, despite the action already being explicitly initiated. Lastly, when entering hours worked into a field, the system fails to clear the default…

    9 votes

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     ·  3 comments  ·  Payroll  ·  Admin →
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  16. Your new "Make Payment" button and the Action column can not be removed/disabled in the Bills view. It is repetitive, distracting, and disruptive to my normal workflow.

    I would appreciate it if Xero did not diminish my user experience as a paying customer in order to promote a new service it is offering.

    9 votes

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  17. When copying an invoice, we need to be able to copy and paste in the item code without it deleting all of the description, qty and cost.
    You can do this in classic invoicing, but when you do it in the updated invoicing it removes all the data on the line.

    9 votes

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  18. We raise an invoice to a client.
    They pay it.
    Then for some reason, something changes.
    We need to raise a credit note against that invoice!

    I know I can create a new one from scratch but I want the history with this particular invoice and all the other details that I have already typed into it.

    What I DON'T want - is to delete the payment, create the credit note, delete the allocation of the credit to the invoice, then reapply the original payment.

    It is not an option within Xero to 'copy to draft' and create a negative…

    9 votes

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  19. Please can Xero add an Employee 'Known As' Name Field to the Employee Record, and show this alongside the legal name, on the Employees Homepage (& when running payroll) with the ability to sort alphabetically by this 'known as' name in both places.
    Nearly half of our employees go by names that are not their legal name. e.g. Annie = Kit Yee, Kate = Catherine, or go by their middle name instead of their first name.

    This issue is making running payroll ever more difficult and the potential for error incredibly high, as often the legal name bears no resemblance…

    9 votes

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     ·  0 comments  ·  Payroll  ·  Admin →
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  20. You should allow current subscription holders the ability to create reports on all of their data. At the moment if you stop employee staff and therefore downgrade your subscription, XERO removes all payroll reports. So when you need to print a report you cannot without changing your subscription to include payroll again, even they you don't need to pay employees. It costs you a 30 day subscription to print one report. This is a big fault and something I can do in MYOB. Please fix this madness.

    9 votes

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