Enter your idea

This is critical to have a unique identifier / key for each employee, as it enables us to tie this record to other systems that have a list of employees and employee numbers. The employee name can change but the employee number will never change.

This is super important to us and normally a standard feature in a payroll system. Causing us lots of problems of entering pays for same name individuals, employees who change status and we cannot immediate add a termination date for old status, lodging super payments etc.

Why Having an Employee ID Field in Xero is Critical:

Unique Identification: Each employee needs to be uniquely identified in a payroll system. Having an Employee ID in Xero helps avoid confusion when there are employees with similar names, ensuring that data is tracked and stored for the correct person.

Data Integrity: The Employee ID field ensures that records related to payroll, taxes, superannuation, and personal details are associated with the right employee. This minimizes the risk of errors in payments or compliance reporting.

Streamlined Reporting: Employee IDs make it easier to generate accurate reports, such as payroll summaries, tax statements, or timesheets, without needing to rely solely on names, which can be prone to errors or duplications.

Audit and Compliance: Having a distinct Employee ID improves the traceability of records, making audits easier. It ensures that all transactions, benefits, and tax information are correctly associated with the respective employee, which is crucial for compliance with employment laws and regulations.

Integration with Other Systems: Many organizations use multiple software solutions (HR, payroll, attendance tracking). Having Employee IDs ensures smooth integration between Xero and other systems, as the ID is used as a consistent reference across platforms.

Would love to see this added. While each employee does get a unique identifier, it's not user-friendly.

This is a critical update

We use employee numbers as ID verification for work with several purposes. Please have one.

Please add this function. I was under the understanding that this was a mandatory field for STP. I feel like this is a major shortfall in this operating system.

Please add Employee Number or Payroll ID number.

I thought Employee ID is part of the mandatory field for STP2. but for Xero to auto assign is not ideal.

We have never needed Employee ID Numbers until now - I notice that Xero UK have Employee Numbers/ID - hopefully it will be picked up for AU Xero users. I guess for now I will use a clunky Excel spreadsheet to create 🙄

Having an employee ID field is so necessary. Xero should also include this employee ID in all the payroll so that users can do in depth analysis using the downloaded payroll data. This is a no brainer.

Just moved from another payroll program and miss this so much. Very time consuming trying to sort and find without it. Would be great to also be able sort using employee number.

Can we please have a spot where we can enter an employee number? Particularly coming from another platform where it was used.

Hi,
I've been an accountant for over 20 years and I've never seen a payroll module that doesn't have a field for employees number. This is a major shortfall.
Is there a quick solution pending you guys working on developing & implementing this function?

Hi It is very important to have an unique identification number for each employee, particularly when there are common names and names that are difficult. If a number is very easy to refer. Please add another field for it.

Regards
Gexon George

The current ATO advice when asked how to set up STP in Xero correctly for multi-hiring purposes (STP requires a unique identifier for employees in these cases) is to change accounting software. Multi-hiring (same person hired in more than one role) is a normal practice in lots of workplaces.

Super fund clearing house requires an ID, so we have to manually record outside Xero.

Our global business needs this on our payroll reports.

XERO, Please action

Hi It is very important for some of my clients to have an unique identification number for each employee, particularly when there are common names and names that are little to pronounce. A number is very easy to refer. Please add another field for it. Thanks