Invoices & quotes

1056 results found

1. calculate exchange rate from sum due and sum received

   I have multiple customers who are charged in US dollars. When they pay via Stripe the money is immediately converted to Australian dollars.

   When I mark invoices as paid I am presented with an interface that creates more work than it need do.

   I know the amount charged, I know the amount received. What I don't know without calculating is the exchange rate.

   Allow me to enter the amount received OR allow me to calculate the exchange rate in the exchange rate field by allowing calculations, but don't ask me what a 6 digit exchange rate is.

   I spend a ridiculous amount of time doing back and forward between different apps to work out a simple amount that could be done in one screen.

   I have multiple customers who are charged in US dollars. When they pay via Stripe the money is immediately converted to Australian dollars.

   When I mark invoices as paid I am presented with an interface that creates more work than it need do.

   I know the amount charged, I know the amount received. What I don't know without calculating is the exchange rate.

   Allow me to enter the amount received OR allow me to calculate the exchange rate in the exchange rate field by allowing calculations, but don't ask me what a 6 digit exchange rate is.

   I spend a… more

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

2. Introduction of a "posting date" field for manual journals, sales invoices and purchase invoices

   Would be a brilliant idea to add a Posting Date field, independent of the Invoice Date, for all manual journals, bills, and invoices on Xero.

   Currently, Xero’s reliance on the Invoice Date to drive General Ledger impact creates significant issues during month-end closes. Specifically:

   Financial Integrity: When an invoice dated for a prior (closed) month arrives late, users are forced to choose between accurate aging (using the real invoice date) and accurate reporting (using a current date to avoid altering closed books).

   Audit Compliance: A separate posting date provides a transparent audit trail, showing exactly when a transaction was recognized in the accounts regardless of the document date.

   Accrual Accuracy: This feature would allow for better alignment with the matching principle, ensuring expenses are recorded in the period they were incurred without sacrificing the legal data on the source document.

   Many mid-market and enterprise accounting systems already utilize this dual-date system. As Xero continues to scale with larger businesses, this functionality is essential for maintaining professional accounting standards and preventing "drifting" balances in prior periods.

   Would be a brilliant idea to add a Posting Date field, independent of the Invoice Date, for all manual journals, bills, and invoices on Xero.

   Currently, Xero’s reliance on the Invoice Date to drive General Ledger impact creates significant issues during month-end closes. Specifically:

   Financial Integrity: When an invoice dated for a prior (closed) month arrives late, users are forced to choose between accurate aging (using the real invoice date) and accurate reporting (using a current date to avoid altering closed books).

   Audit Compliance: A separate posting date provides a transparent audit trail, showing exactly when a transaction was recognized… more

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

3. Raising a Quote which can then be converted to a Project once quote is accepted.

   The quoting process is more user friendly than the project function, if you could raise the quote from the 'Quote' page with all the details needed and then open a project from that, with all the detail, to begin the project stage, while projects are brilliant it is long winded if need to add a lot of detail, to then quote, then invoice.

   If the project process could begin at the quote level, there would only be 1 level to dismiss should the quote be declined. Quotes are always the bottom level.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

4. add payment

   ADD PAYMENT Button - should really auto-select the USUAL company bank account
   .. When you have an invoice that is approved , you click the ADD PAYMENT BUTTON,
   It auto-adds the payment amount (Sensible!), the current date (Sensible!), Then you have to chose from account to pay into (NOT Sensible!) and the ref (Sensible!)

   Why can XERO not auto-select the MAIN company bank account and save 500 x invoices = 500 clicks- to select the same bank, per day .

   Makes one's eyeballs ache.
   Please change this.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

5. E-Invoicing - PEPPOL Compliance - Hungary

   We need E-Invoicing - PEPPOL Compliance for Hungary

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

6. E-Invoicing - PEPPOL Compliance - Hungary

   We need E-Invoicing - PEPPOL Compliance for Hungary

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

7. purchase order number

   Customers should be able to enter a purchase order number when they accept a qoute emailed to them

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

8. calendar week start

   user/location defined calendar layout: the option of setting Monday as first day of the week as an option would benefit a lot of people.

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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

9. Invoices and quotes

   We do very detailed quotations that are done from our quote / costing sheets. These are then sent as a PDF to clients. It would be really helpful if these PDF could be uploaded like a bill to Xero quotes and invoices.

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   Gaining Support  ·  AdminRidhwaan Uddin (Admin, Xero) responded

   Hi Alyson

   We appreciate you sharing your idea! It’s been reviewed and is now live for community backing!

   Get your colleagues involved to vote and comment on how this change would enhance their use of Xero ☺️

10. Statements: View and Pay Online via Square

    You have just rolled out the pay now button on online statements, however this is only for Stripe users.

    Can you allow other payment processors such as Square to this please (like we can for invoices already)

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    Gaining Support  ·  AdminSonal Pamnani (Admin, Xero) responded

    Thanks for sharing your idea, and letting us know the changes that matter most for you.

    We can appreciate having more Statement payment options for users that do not use Stripe. We've reviewed your idea and now it's up to the community to get behind and support it. Feel free to share this with your friends and colleagues if they'd like to see this functionality implemented. We'll monitor this space for further traction! :)

11. Repeating Invoice - ability to add End Date BEFORE the next invoice date

    To be able to add an end date to a repeating invoice which is before the "next invoice date". Often clients do not receive notice that a repeating invoice will not be due until after the latest invoice has been sent. They don't want to delete the repeat invoice so they can see a history of previous repeats. Currently can't set an end date that is before the "next posting date".

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    Not in pipeline  ·  AdminDavina Roper (Admin, Xero) responded

    Hi Mandy, thanks for sharing your feedback on managing end dates for repeating invoices. We appreciate you explaining how this impacts your workflow. Your idea has been reviewed by our product team, and we've updated the status to Not in Pipeline, which means that while we've considered the suggestion, it's not on our foreseeable roadmap at this time. We understand this may not be the outcome you were hoping for, but we value your input 💙 and encourage you to continue sharing your ideas with us. The idea remains open for votes, so if others in the community experience similar needs, their support could help us reassess in the future.

12. repeating invoices that can be selected for Gocardless payments or manual payments

    We need the ability to create a repeating invoice that does not auto collect the payment via GoCardless DD whilst other repeating invoices for the same client should auto collect the payments via DD.

    For instance the ability to create a repeating invoice and click the button to turn off the Gocardless payment collection, to be carried through when the repeating invoice generates a new invoice.

    Currently GoCardless integration means that all invoices are collected by DD for a client. but we have many situations where some recurring payments should be collected by DD and others should be paid manually by the client!

    We need the ability to create a repeating invoice that does not auto collect the payment via GoCardless DD whilst other repeating invoices for the same client should auto collect the payments via DD.

    For instance the ability to create a repeating invoice and click the button to turn off the Gocardless payment collection, to be carried through when the repeating invoice generates a new invoice.

    Currently GoCardless integration means that all invoices are collected by DD for a client. but we have many situations where some recurring payments should be collected by DD and others should be paid manually… more

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

13. Text Fomatting Options - Quotations & Invoices

    I believe the presentation of quoting and invoicing could be greatly improved by adding formatting. Simple features like Text Size, Bold and Underline will considerably improve the appearance and readability of quotations.

    I also believe this will help to increase conversions on quotations.

    Please work on this!

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

14. XPM Timesheet time to show actual local time

    XPM Timesheet time to show actual local time. Currently it shows Sydney but I'm not located there

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

15. Instant Search Focus for Faster Pasting

    Description:
    For years, Xero’s search bar worked in a way that allowed power users to click the search icon and immediately start typing or pasting. The input would automatically receive keyboard focus, so workflows that rely on quick data entry were seamless and efficient.

    How it used to work:

    Click the search icon (or press the search keyboard shortcut).

    The search input was immediately focused.

    Users could paste or type text instantly with no delay.

    How it works now:

    Clicking the search icon no longer guarantees immediate keyboard focus.

    If you paste or type text too quickly after clicking, the first characters are often lost. For example, typing “Consultancy” might result in only “ultancy” appearing in the search bar.

    This interrupts workflow, slows down repeated searches, and frustrates long-time power users who rely on muscle memory.

    Proposed improvement / benefit:

    Ensure the search input receives focus immediately when the search bar is activated, whether by mouse click or keyboard shortcut.

    This restores previous workflow speed, prevents lost text, and improves the overall efficiency of search for all users, especially those doing frequent searches.

    Description:
    For years, Xero’s search bar worked in a way that allowed power users to click the search icon and immediately start typing or pasting. The input would automatically receive keyboard focus, so workflows that rely on quick data entry were seamless and efficient.

    How it used to work:

    Click the search icon (or press the search keyboard shortcut).

    The search input was immediately focused.

    Users could paste or type text instantly with no delay.

    How it works now:

    Clicking the search icon no longer guarantees immediate keyboard focus.

    If you paste or type text too quickly after clicking, the… more

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

16. Search bar - Instant Search Focus for Faster Pasting / Typing

    For years, Xero’s search bar worked in a way that allowed power users to click the search icon and immediately start typing or pasting. The input would automatically receive keyboard focus, so workflows that rely on quick data entry were seamless and efficient.

    How it used to work:

    Click the search icon (or press the search keyboard shortcut).

    The search input was immediately focused.

    Users could paste or type text instantly with no delay.

    How it works now:

    Clicking the search icon no longer guarantees immediate keyboard focus.

    If you paste or type text too quickly after clicking, the paste does not work or first characters are often lost. For example, typing “Consultancy” might result in only “ultancy” appearing in the search bar. If pasting nothing actually pastes so you ave to cntr-V again.

    This interrupts workflow, slows down repeated searches, and frustrates long-time power users who rely on muscle memory.

    Proposed improvement / benefit:

    Ensure the search input receives focus immediately when the search bar is activated, whether by mouse click or keyboard shortcut.

    This restores previous workflow speed, prevents lost text, and improves the overall efficiency of search for all users, especially those doing frequent searches.

    For years, Xero’s search bar worked in a way that allowed power users to click the search icon and immediately start typing or pasting. The input would automatically receive keyboard focus, so workflows that rely on quick data entry were seamless and efficient.

    How it used to work:

    Click the search icon (or press the search keyboard shortcut).

    The search input was immediately focused.

    Users could paste or type text instantly with no delay.

    How it works now:

    Clicking the search icon no longer guarantees immediate keyboard focus.

    If you paste or type text too quickly after clicking, the paste… more

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

17. Prepayment account entry to link to a customer invoice created

    Is it possible to link a customer tax invoice imported from 3rd party softwareNightsbridge, to link to a prepayment made previous month (deposit) allocated to Prepaid A/c in Xero bank statement/cash book to the this invoice.
    I.E.

    Bank entry 1/1/2026 R1000, Guest C Thomas prepaid deposit for accommodation.
    The Guest/customer, is only due to arrive on the 30th of March 2026 Depart 31st of March 2026. This cashbook entry is processed to the General Ledger Prepaid account 620, with Customer details.

    When the Guest departs on the 31st of March 2026 the tax invoice for the Guest is created, exported and imported into Xero, showing an outstanding amount of R1000 which is actually now been sitting in the Prepaid account since 1st of January 2026.

    Can the software be adjusted that one can link the payment in the prepaid a/c to the outstanding amount as per the tax invoice.

    Is it possible to link a customer tax invoice imported from 3rd party softwareNightsbridge, to link to a prepayment made previous month (deposit) allocated to Prepaid A/c in Xero bank statement/cash book to the this invoice.
    I.E.

    Bank entry 1/1/2026 R1000, Guest C Thomas prepaid deposit for accommodation.
    The Guest/customer, is only due to arrive on the 30th of March 2026 Depart 31st of March 2026. This cashbook entry is processed to the General Ledger Prepaid account 620, with Customer details.

    When the Guest departs on the 31st of March 2026 the tax invoice for the Guest is created, exported… more

    •  

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

18. Bulk Upload Invoices

    It's a must for the IT engineer to customize a feature for "Bulk Upload Invoices" into AR for PDF file.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

19. Show Net (ex-VAT) and VAT totals in Invoice list views (Awaiting Payment & Drafts).

    Show Net (ex-VAT) and VAT totals in Invoice list views (Awaiting Payment & Drafts).

    For UK VAT-registered businesses, the current invoice list views (including Invoices Awaiting Payment and Draft invoices) only show gross totals including VAT. This makes it difficult to understand true cashflow, as the VAT portion is not money the business gets to keep and will be payable to HMRC.
    It would be extremely useful to be able to either:
    Display Net (ex-VAT) and VAT as separate columns in these invoice list views, or
    Toggle between Gross and Net totals in the list view summary.
    This would allow business owners to quickly see:
    What cash is actually coming to the business
    What portion is VAT liability
    A more accurate picture of real cashflow without needing to run reports

    Show Net (ex-VAT) and VAT totals in Invoice list views (Awaiting Payment & Drafts).

    For UK VAT-registered businesses, the current invoice list views (including Invoices Awaiting Payment and Draft invoices) only show gross totals including VAT. This makes it difficult to understand true cashflow, as the VAT portion is not money the business gets to keep and will be payable to HMRC.
    It would be extremely useful to be able to either:
    Display Net (ex-VAT) and VAT as separate columns in these invoice list views, or
    Toggle between Gross and Net totals in the list view summary.
    This would allow… more

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    0 comments  ·  Invoicing  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

20. add a billable item with file attached

    when adding a billible item need copy of file [copy of invoice to client] attched with
    billable item when sending invoice to client

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂