600 results found
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Expenses - Mileage tracking to alert when 10,000KM's are reached
For mileage expenses a way to have a total amount of miles used so that I can track once I reach 10,000 miles and adjust the rate from 45p to 25p. Or have this set to automatically.
6 votesThanks for the idea ✨ and for explaining the need to be alerted at a mileage threshold so the rate can be updated. We’ve reviewed this and, at this stage, we’re not planning to progress it. The approach needed here would rely on a GPS component for automated tracking, and this isn’t something we’re exploring right now. In the meantime, you can continue recording mileage manually and adjust the rate when you reach your threshold. We’ll keep monitoring interest in this space, and if our direction changes, we’ll update here. Thanks again for sharing your use case and helping us understand your needs 🙏
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NZ Payroll - Filter Payroll Reports by Tracking Category
The problem:
Xero Payroll does not currently allow reporting by Tracking Categories (e.g. by location, cost centre, or department). While Tracking can be applied to invoices and expenses, payroll reports (Pay Runs, Pay History, Payroll Activity, etc.) cannot be grouped or filtered in the same way.
For businesses with multiple locations under a single entity, this means payroll costs cannot be easily allocated to the correct branch. At present, the only workaround is to export payroll reports to Excel and manually tag employees, or rely on journal postings into the P&L.
What’s already set up
Employees can already be allocated…6 votesHey Timothy! It's great to see ideas like this from the community, thank you for posting it. After reviewing your suggestion for filtering payroll reports by tracking category, we've now made it visible so it can gain support from other community members. Community members can now add their votes and comment on how your suggestion would help them. 🙂
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Xero Me - streamlined User Re-invitation & Access Request Process
Feature Request: Streamlined User Re-invitation & Access Request Process for Organisations. To the Xero Product Team,
Firstly, thank you for continuously developing a fantastic platform. We rely on Xero daily for our core business operations.
We are writing to highlight a significant administrative challenge we face and to propose a feature that would drastically improve efficiency for organisations with a large number of employees, such as ours with 200 staff.
- The Problem: Inefficient Invite Management & Access Issues
Currently, we experience a high volume of access-related issues that are incredibly time-consuming to resolve manually. We estimate receiving ~50 requests per…
6 votesThanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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NZ Payroll - Ability to download timesheets
we have option to download pay slips of employees but, there is no option to download timesheets it would be easy to have a option to download timesheets.
6 votesHey there, thank you for sharing your idea,
We've reviewed your idea and it's up to the community to get behind and support it. You can share your idea with colleagues, so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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Expenses - Permission to submit on behalf without approval
Expenses - I want to be able to give an employee the ability to submit on another's behalf but not to be able to approve them or see everyone else's expenses e.g. Executive PA should only be able to submit her the Executive and not have the option to approve or see another employee's expenses.
6 votesHi Holly, thanks for sharing your idea here.
This can now gain support from other community members.
Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.
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UK payroll - Automatically create a pension bill from filling
It would be really helpful if a bill could be created from the pension filing figures on payroll once you have clicked on marked as filed. (such as it is an option when you do your vat return)
6 votesThanks for sharing your idea, it's appreciated.
It's a great idea and I can confirm it will now be put forward to the status of Gaining Support.
It's now up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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UK Payroll - Allow Employment Allowance to be tracked by a Category
UK Payroll - ability to assign employment allowance to a tracking category to save doing a manual journal for this
6 votesThanks for sharing your idea and highlighting the changes that matter most to you!
We've reviewed your suggestion, and it's now open for the community to review and support. Please share your idea with any colleagues who might benefit so they can add their vote!
In addition to voting, other members can now comment to share more detail on how your idea could improve their experience with Xero.
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Expenses - Restrict tracking category options
Currently, all our tracking categories are available to those entering expenses, however, the majority are not relevant to expenses (although they are required for invoicing so we cannot remove them from the list). We would like to be able to chose which items in the categories are available and which are not, just like we are able to with the GL accounts.
6 votesHey Vanessa
Thanks for submitting this idea on Xero Product Idea's.
As you're aware, currently there isn't a restriction on which tracking options you can select when you're entering transactions and expense claims.
We appreciate you taking time to let us know how we could improve Xero for you.
Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.
If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂
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AU Payroll - List leave types in alphabetical order
Leave types: why aren't these in alphabetical order on the leave request screen?
I have numbered them so that they should appear in the order I want them, but they appear last. It's the same in Xero Me - I want the most used leave types to appear first, but the leave types appear in a random order.
They are in alphabetical order on an employee's leave balance screen and when you assign a leave type6 votesThanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it.
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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UK Payroll - Choose which leave types employees can select
Unallocated leave. The only leave an employee should be allowed to create is leave that has been allocated to them. Unpaid leave if it has been created is automatically an option for all employees despite them not having it allocated to them. And thus the employees choose that leave which also requires no approval, which should also be a thing, why can employees automatically give themself unpaid leave without manager approval? So 2 changes above that I'd like implemented
6 votesThanks for sharing your idea on limiting leave type visibility. It’s been a little while since this idea was raised, we can see it's been steadily gaining support.
To help your idea gain traction, please share it with colleagues so they can vote for it too. The comment section is also open for all members to share how this feature would improve their Xero experience.
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AU Payroll - Show Reimbursement total in pay run overview
When you view a payrun, the breakdown at the top shows: Earnings, Taxes, Superannuation, Net Pay, Status & Payment Date.
When you view the details for any of the employees there is an additional field for Reimbursements at the top of the screen.
It would be great if the reimbursements total was also shown on the pay runs summary screen to quickly review and identify the total.
Especially when the clients run their own payroll and we are just reconciling.6 votesThanks for your patience, it’s been a little while since you raised this idea, so we wanted to check in. We can see this idea has been steadily gaining support. Our product team are keeping an eye on this idea and we will continue to share updates as things evolve.
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AU Payroll - Track and approve work from home requests through Xero Me
In order to track and approve "Working from Home" requests it would be useful if Xero would enable pay item ("Working from Home") to be created that would function in the same manner as a leave category but was not leave (i.e. would not be reported to the Tax Office as a type of leave).
That way employees could apply to work from home, as they do annual leave, and approved working from home hours would automatically appear on the leave calendar.6 votesHi there, we appreciate you raised this a little while ago. This isn't something we have plans for in the near term.
Not getting a lot of support from other members we’ll soon remove this from Product ideas. If it’s still highly valuable to you, welcome to start it again and see if it gets renewed interest.
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Payroll AU: Include superannuation payments report in posted pay run options
Include the "superannuation payments" report in the "view reports" drop down menu in Payroll / Pay Employees.
This would be beneficial for payday super because you would be able to download the report directly from the payroll facility when processing the pay run.5 votesThanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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AU Payroll - Allow Withholder Payer Numbers (WPN) for Automatic Superannuation
Clients who are not eligible for an ABN but have a PAYG withholding obligation (e.g. people who employ domestic help) have to register the ATO for a Withholder Payer Number (WPN) so they can deduct and remit PAYG. The SBSCH has enabled super stream for holders of WPNs but that is closing 1 July 2026. Xero STP/Auto Super currently requires an ABN for registration - please make use of a WPN possible.
5 votesThanks so much, Ian, for sharing your idea and highlighting WPN employer's needs to use Xero payroll and our auto super feature.
Your idea is now live for the community to review and support. Feel free to share it with any colleagues who might benefit from it, they can add their vote and help build momentum.
Other members can also jump in with comments to share how your idea could enhance their experience with Xero, so this is a great moment to gather even more insight and support.
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Payroll AU > Create an account transaction when you process super payment.
When you approve an auto super payment it would be helpful if an account transaction is created in the bank account with the description detailing the underlying payruns the super payment amounts relate to (ie pay dates, employee total). This would then be matched to the withdrawal on from the bankfeed.
When trying to reconcile what super has been paid and when this information would be very helpful in identifying late super from within the GL or account transaction report.
5 votesThanks for sharing your idea, and letting us know the changes that matter most for you.
We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!
Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.
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AU Payroll - Support Superstream Alternative File Format (SAFF)
AU Payroll - Support for Superstream Alternative File Format
We need the ability to create a SAFF file.
5 votesHi team, we appreciate this idea being re-raised and while this isn't something we have any plans for in the near terms will get a renewed sense of interest in from the idea here.
Make sure to share the idea with any colleagues that you feel could benefit from the idea so they can add their vote, too. Thanks
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AU Payroll - Change leave type while keeping existing information entered
When you go to enter a leave request manually (not employee entered), if you select the dates first, and then realise 'oh I meant this to be sick leave, not annual leave' and change the leave type, the dates 'reset' to current date, and don't retain the information you've already entered.
This means you can accidentally enter an incorrectly dated leave request, having done all the hard work of calculating the hours and dates, then realised at the last second that the 'type' of leave is wrong - everything resets!
I don't always work top-down, I want my work to…
5 votesThanks for submitting your idea and detailing the changes you're looking for!
We've reviewed your suggestion, and it's now open for community support and feedback. The next step is to get your colleagues involved! Encourage them to vote and comment—the more input we receive, the clearer the benefit is for everyone
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Tracking - Assign Tracking categories for expense users
It would be useful to be able to assign default tracking categories to users for expense submission so these don't need to be manually added to each individual claim.
5 votesHello everyone, we understand that being able to automatically assign tracking categories to users for their expense claims would be a huge benefit, saving you time and ensuring accurate reporting. 📈
We've heard your suggestions we're continuing to monitor the interest in this idea, but it's not on our current development roadmap. We'll be sure to update you here if anything changes in the future. 👋
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AU Payroll - Automatically remove allowances in payslip during annual leave
When calculating annual leave the ordinary hours changes to include allowances. The loading is then based on this figure. However the allowances are still included as separate lines on the pay template and need to be removed manually. Can this be automated as it needs to be done manually for all employees for every annual leave period?
I can opt not to include allowances in the calculation, but it makes sense to gross up allowances in the ordinary rate for this purpose.5 votesThanks Lisa, for sharing your idea! We've reviewed it, and it's now live for the community to support. Other Xero users can now vote and comment on how it would improve their Xero experience.
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AU Payroll - Ability to edit timesheet tracking after a pay run is processed
At the moment, if an employee allocates their hours to the wrong cost centre (i.e. the incorrect Xero tracking category) and the payroll has already been posted, there’s no way to correct the allocation — even if the pay run hasn’t yet been submitted to the ATO.
This becomes problematic for organisations like ours that rely on accurate tracking of labour costs by project or cost centre. In most cases, the number of hours worked remains correct — it’s just the cost centre allocation that needs fixing.
Would it be possible to introduce a feature that allows tracking categories to…
5 votesThank you for your engagement and letting us know the changes that matter to you.
Our Community have reviewed your idea to allow tracking categories to be edited after a payrun has been posted. This has now moved to the Gaining Support status.
Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.
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