AU Payroll - Restrict which earnings rate an employee can select in timesheets
Ability to restrict which pay items an employee can view in Xero Me to only those that apply to that employee. Without this ability employees sometimes choose pay items that do not apply to them. Most often this is picked up at the authorisation stage but why allow the possibility for error in the first place.
Kate Covington
shared this idea
Thanks everyone. We appreciate the thinking behind wanting to restrict which earnings rates employees can choose when they fill out a timesheet.
Since this idea was first raised we’ve made a small update - You can now assign earnings rates to employees and these'll appear first in the Xero Me app when an employee enters a timesheet. Just a heads-up that any other earnings rates will still show underneath and can still be selected.
As we continue to develop Xero Payroll in Australia this is something our product team have been keeping a close eye on. We’re planning work that’d let employees select only the earnings types in their Pay Template or the default rate from their employee record.
When this work moves forward I’ll come back here and share an update with you all. 🙂
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Gurpreet Singh
commented
The employee should only be able to select the pay rate assigned under their pay template, rather than any pay rate available. Please fix.
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Daniel Bromley
commented
Absolutely ridiculous you can choose a pay rate not relevant to to you. Surely this can be fixed quickly.
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Kate Sutherland
commented
Totally agree with Mark and the other comments. This seems to be a rather obvious flaw in the system. Of course you would want an employee to see ONLY their pay. This would have to be fixed before I would use the xero me feature.
Unfortunately, I see that the other comments are from a couple of years ago so obviously, not a priority for xero!! -
Kate Sutherland
commented
When you invite an employee to xero me for the purpose of submitting their timesheet, there is a drop down menu for the payrate. In this drop down, it shows 'Self' payrate (the payrate of the person submitting the time sheet) and also 'Team' payrate, a list of all the different payrates of the company. Why would you want an employee to be able to see the different payrates of the team?
This seems like a flaw in the system to me and an employee should only be able to see the payrate that applies to them.
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Aileen Pennington
commented
This is really important. I am sure amny of us would be happy to accept the subs increases we have been receiving if more time was put into Payroll as a whole.
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Sarah Scoble
commented
We would like to restrict which leave types are displayed to employees in the MyXero app. For example, we don't want employees to be able to choose leave without pay, but we need it in case they negotiate LWOP with their manager and with HR's approval.
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JGA Accountants
commented
This would be a great idea as I have employees selecting supervisor to get a hirer rate of pay, as this shows as an option on their xero me app. I would just like the pay item that is assigned in the template.
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Krystal Ciaglia
commented
I have 30 odd clients using xero for payroll, and most avoid using the timesheet function because of this issue.
The employee should only be able to select the pay rate assigned under their pay template, rather than any pay rate available. -
Rebecca Finlay
commented
As I do the payroll, it would be so much easier just to assign each employee with their own pay rates and not have to scroll through 20 different pay templates to find theirs. E.g., if they are 15 years old, it would be great if just the 15yr old options came up and not the 16yrs, 17yrs, 18yrs etc. Bec
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James Stevenson
commented
100% agree, especially since selecting anything from the My team options stops the timesheet from being able to be accepted. It is completely useless and only causes issues and confusion.
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Amy Carter
commented
Xero Me - Hide all pay items and only show relevant categories.
Currently on Xero Me, when going to submit a timesheet, you can choose any pay item that has been set up on Xero.
These options are divided into "Self" or "My team" to identify which items an employee has been set up with on their timesheets.
Why include the "my team" section? Please remove all other options so employees can only view and select from the pay categories they have been allocated on their employee pay template.
There is no need to have that added confusion whatsoever for the employees and have people selecting incorrect, higher paying rates.
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Kelly Walter
commented
Yes, it is a bit crazy that employees can see the other employees rates when entering their time sheet information. This has only recently changed and is causing issues among my staff.
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Tony Walkington
commented
This is essential . When an employee logs in to xero me in the app the can see all the pay items, not just the ones assigned to them. How do we fix it so that they can only se the pay items assigned to them?
2. Is there a way for the pay item to default to the day that they select, ie if they work a Saturday then in the xero me app when they tap on Saturday it automatically defaults to Saturday rate. -
Mark Simons
commented
Link the data already on file in the Pay Templates directly to the Employees Time sheet. Or at least remove the ability for Employees to view ALL pay items on their time sheet. This creates friction among Employees and angst re different levels that they may not be on. Despite the fact they can't see a dollar amount. Even if I need to create a new Time Sheet Template as long as ALL pay item are hidden on the time sheet from the Employee point of view. Seems an easy fix. get it done please.