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This is important to our organisations as we have multiple teams that have their own budgets and their own approvers.

This is a big must for bigger companies, where other business information is sensitive and not professional for others to see.
Being able to limit what each approver sees and the ability to be able to select certain employees to approve for is a must!!

This is important to our organizations as we have multiple teams that have their own budgets and their own approvers.

This feature would help us segregate and group submitters to specific approvers. It would be best also that approvers will not see the other approvers assigned team.

This feature would help us segregate and group submitters to specific approvers. It would be best also that approvers will not see the other approvers assigned team.

Hey!

I'm the developer/director of a tool called InBill.

What you're asking for here is one of the many features of the software; I'd love to hear more about your requirements and give you a demo.

https://inbill.com.au/

Hope to hear from you soon.

We've just added this to our subscription. This is a basic requirement so not being able to set an approver for submitters may determine whether we continue or have to find an alternative.

At the moment my business use ApprovalMax for approvals for invoices and purchase orders, however, Xero hasn't made an API within expenses. Therefore ApprovalMax cannot create an approvals process for expenses. It would be great if they could, especially since ApprovalMax is very inexpensive. I have made this a suggestion but it hasn't had much traction.

https://productideas.xero.com/forums/939198-for-small-businesses/suggestions/46450483-provide-an-api-within-expenses-for-apps-such-as-ap

Agree this is pretty basic, for owner/managed businesses I think this isn't an issue but I work in a small organisation (under 30 people) and even at this size we have multiple budget holders and therefore need to tailor approvers for expenses. We won't use Xero expenses because of this, which is a shame. It'd be good to know if Xero is seriously looking into changing this or not, based on the fact quite a number of customers would clearly use this functionality?

Same comment as what was said below by fellow users. I think this is a critical and urgent matter for Xero to address and develop (same as embedding a delegation of authority matrix in payables).

Xero Expenses - you should not have the option to approve your own expenses. If you are a manager who approves others, it means you can approve your own which is crazy. There are no controls, which is a standard requirement in Finance so should be in a finance system.

I have just asked the same question! This would make Expenses more compliant with financial controls in organisations as other users have said. Also more streamlined and user friendly for Approvers in particular.

Also, if not explained above, add in limits to each Expenses User under which approval is not required.

Happy also to help to design/test this function.

We went for Zoho Expenses in the end and, so far, all seems fine. Our staff seem to like it, especially the mobile app to capture receipts on the go.

It exports all the documents as attachments to Xero, including the approval. So you have the full audit trail within Xero.

It does show 1 line in Xero per line item, rather than summarised by Account Code for the whole claim, which is slightly annoying but manageable.

we use dext and approvalmax, but the integrations to classic expenses is.. a little funky.

We're looking into Expensify as an alternative.

Not being able to set up approvers is a problem for us and we are currently looking at alternatives if anyone can recommend.

This seems pretty basic to me

How is this not part of the standard usage???? What a joke.

We have just added this feature to our description but not being able to set an approver is a problem. we may have to cancel and find something else...