Purchase orders, bills & inventory

639 results found

1. Date selector in Purchase Orders should be Sunday to Saturday

   Date selector in Purchase Orders should be Sunday to Saturday

   I’d like to request an update to the New Purchase Order date selector so the calendar can display Sunday–Saturday instead of Monday–Sunday, or at least follow the same week-start setting used elsewhere in Xero.

   Most US calendars and business workflows use a Sunday–Saturday view, so this change would make the Purchase Order date picker more intuitive and consistent with other Xero transaction screens (like invoices and bills), reducing date entry mistakes and improving usability for US-based users.

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   1 comment  ·  Purchase orders  ·  delete…  ·  Admin →
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   Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

   Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂

2. A quicker motion between entering draft bills

   When you approve a bill it pops up with a notice saying add another bill, it should say back to (whatever screen you were on) i.e. I tend to upload bulk to the the ai section to which they then enter drafts. I have to manually go back to drafts each time to enter the next bill whereas it could automatically just take me where I need to go or at least offer the function

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   0 comments  ·  Bills  ·  delete…  ·  Admin →
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   Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

   Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂

3. Purchase order - Change date formatting

   why don't Xero have the same date format when entering the date across all aspects of the system.

   Invoice format - DD/MM/YYYY
   Projects format - DD/MM/YYYY
   Bills format - DD/MM/YYY

   BUT

   New Purchase Order format - MM/DD/YYYY

   PPPPP.

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   1 comment  ·  Purchase orders  ·  delete…  ·  Admin →
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   Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Thanks for sharing with us here, Nicholas - Is it possible your browser language is currently set to English(US). This maybe causing the formatting you're mentioning here and changing to English (UK) or (AUS) should help.

4. Bills - Highlight bills due to be paid by Direct Debit

   It would be great to have a Direct Debit flag on the Bills area. Especially on the ones waiting payment.
   That would allow us to know if a bill that is waiting payment is Direct Debit and we don't need to act, just wait to reconcile.
   I created a (terrible) mockup and attached it.

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   submitted  ·  29 comments  ·  Bills  ·  delete…  ·  Admin →
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5. Inventory - Increase item code character limit

   Increase the character limit for product/item codes from 30 to at least 50.

   Our suppliers use a minimum of 8 characters, up to 12 characters. We use 4 suppliers regularly, which all use different SKU's; This means we can have 36 characters for standard products, even more if there is a supplier we don't purchase too regularly from or if there are 2+ similar products that get grouped under one item.

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   2 comments  ·  Inventory  ·  delete…  ·  Admin →
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   Gaining Support  ·  AdminKelly Munro (Community Manager, Xero) responded

   Thanks for submitting your idea on Xero Product Idea's, Tasha. We appreciate you taking your time to share changes that would be most meaningful to you.

   We will monitor and track support your idea receives from the community.

   You can find out and stay updated with Xero releases on Xero Central.

6. Bills – Ability to Bulk Delete Attachments from Bills

   Hello Xero Team,
   I’d like to suggest an enhancement to the way attachments are handled when sending bills into Xero. At the moment, when bills are forwarded via email, Xero captures not only the invoice PDF but also every image embedded in the email—such as logos, footers, signatures, and other graphic elements. This results in several unnecessary files being attached to a single bill.
   Currently, these attachments have to be deleted one by one, which is time‑consuming and inefficient.
   It would be extremely useful to have the option to select multiple attachments and delete them in one action, similar to bulk actions available elsewhere in Xero.
   Thank you for considering this enhancement.
   Kind regards,
   Analise

   Hello Xero Team,
   I’d like to suggest an enhancement to the way attachments are handled when sending bills into Xero. At the moment, when bills are forwarded via email, Xero captures not only the invoice PDF but also every image embedded in the email—such as logos, footers, signatures, and other graphic elements. This results in several unnecessary files being attached to a single bill.
   Currently, these attachments have to be deleted one by one, which is time‑consuming and inefficient.
   It would be extremely useful to have the option to select multiple attachments and delete them in one action, similar to… more

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   Gaining Support  ·  AdminKelly Munro (Community Manager, Xero) responded

   Thanks for your feedback, Analise. Perhaps something you've already picked up on in relation to your note about bulk actions elsewhere however you can currently bulk delete files from within the Files library > Archive.

   This includes files that have been uploaded directly to a transaction rather than from the files library.

   There's an Associated with column so you can click through to check the bill you're deleting a file from

   We don't have plans for adding a bulk delete option from within a bill itself atm, but we'll begin to track the interest for this here.

7. go back to the old system of paying by check.With new system you have to re-enter the vendor information to send a payment. Don't like it. H

   I don't like the new vendor payment system. I want go back to the old system of paying by check. With new system you have to re-enter the vendor information to send a payment. Don't like it. How do i revert back to paying with my own checks.

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   1 comment  ·  Paying bills  ·  delete…  ·  Admin →
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   Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

   Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂

8. Dear Xero Product Team, I would like to submit a feature request that I believe would provide significant value to businesses using Xero Ac

   Dear Xero Product Team,

   I would like to submit a feature request that I believe would provide significant value to businesses using Xero Accounts Payable, particularly wholesalers, retailers and companies that regularly receive supplier settlement discounts for early payment.

   Currently, when paying supplier bills through Batch Payments, there is no built-in functionality to process settlement discounts. Users are required to manually reduce the payment amount and then create separate supplier credit notes to clear the outstanding balance. This process is time-consuming, creates additional administrative work, and can lead to inconsistencies in VAT treatment and reporting.

   Recently, while processing supplier payments in our business, we had to manually reduce payment amounts, create separate supplier credit notes, allocate those credit notes against the invoices, and create a dedicated reporting account simply to track settlement discounts received. While this works, it is unnecessarily cumbersome for what is a common accounts payable function.

   I would like to suggest the following enhancements:

   1. Settlement Discount Column in Batch Payments

   Add a "Settlement Discount" column directly within the Batch Payment screen.

   This would allow users to:

   • Enter either a discount percentage or discount value against each invoice.
   • Automatically calculate the final payment amount.
   • Automatically clear the invoice balance.
   • Automatically post the discount to a designated settlement discount account.

   1. Supplier Discount Terms

   Add discount terms to the supplier/contact setup screen, allowing businesses to capture information such as:

   • 2.5% discount if paid within 30 days.
   • 1.5% discount if paid within 14 days.
   • Custom settlement discount structures.

   When selecting invoices for payment, Xero could automatically calculate and suggest the applicable discount.

   1. Discount Visibility in Bills to Pay

   Add additional columns and sorting options within the Bills to Pay screen, including:

   • Discount Date.
   • Discount Available.
   • Settlement Discount %.
   • Estimated Saving.

   Users should be able to sort and filter by Discount Date in the same way they can sort by Due Date.

   This functionality exists in other accounting systems and allows businesses to prioritise payments to maximise savings.

   1. Automatic Remittance Advice Integration

   When a settlement discount is applied, remittance advices should automatically display:

   • Original invoice amount.
   • Settlement discount applied.
   • Net amount paid.
   • Remaining balance (if any).

   This would improve transparency and reduce supplier queries.

   1. Automatic Accounting Treatment

   When a discount is applied during payment, Xero should automatically:

   • Close the supplier invoice.
   • Create the required accounting entry.
   • Post the discount to a nominated account.
   • Apply the correct VAT treatment based on the original supplier bill.

   This would eliminate the need for separate supplier credit notes and reduce the risk of inconsistent VAT treatment.

   1. User-Defined Discount Accounts

   Allow businesses to nominate a default account such as:

   • Settlement Discounts Received.
   • Purchase Discounts.
   • Early Payment Discounts.

   All settlement discounts could then be posted consistently without manual account selection.

   1. Settlement Discount Reporting

   Add dedicated reporting functionality including:

   • Discounts received by supplier.
   • Discounts received by month.
   • Discounts received by financial year.
   • Savings achieved through early payment.

   This would allow businesses to measure supplier performance and quantify the benefits of settlement discount programmes.

   Comparison to Existing Accounting Systems

   QuickBooks Desktop includes settlement discount functionality directly within the Pay Bills screen, allowing users to:

   • View discount dates.
   • Sort by discount eligibility.
   • Capture discounts during payment.
   • Automatically clear invoice balances.

   A similar workflow within Xero would significantly improve efficiency, reduce administration, improve VAT accuracy and provide a better user experience for businesses that regularly utilise supplier settlement discounts.

   Business Benefits

   The proposed functionality would:

   • Reduce administration time.
   • Eliminate manual credit note creation.
   • Improve accounts payable efficiency.
   • Improve VAT consistency.
   • Enhance supplier payment workflows.
   • Improve reporting accuracy.
   • Increase visibility of savings achieved through early payment.

   I believe this enhancement would benefit a large number of Xero users globally and would be a valuable addition to the Accounts Payable module.

   Thank you for your consideration, and I look forward to seeing this functionality considered for future development.

   I have also seen that similar requests have been pending for almost 2 years

   Kind regards,

   Shuaib Moolla
   CHICANOS

   Dear Xero Product Team,

   I would like to submit a feature request that I believe would provide significant value to businesses using Xero Accounts Payable, particularly wholesalers, retailers and companies that regularly receive supplier settlement discounts for early payment.

   Currently, when paying supplier bills through Batch Payments, there is no built-in functionality to process settlement discounts. Users are required to manually reduce the payment amount and then create separate supplier credit notes to clear the outstanding balance. This process is time-consuming, creates additional administrative work, and can lead to inconsistencies in VAT treatment and reporting.

   Recently, while processing supplier payments… more

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   0 comments  ·  Bills  ·  Edit…  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

9. Purchase Orders - "Approved" (change colour of status from green to blue)

   Once PO's have been approved, could they be shown in BLUE (rather than green) - so as to distinguish between Bills "Awaiting Payment" (green) and PO's "Approved" (also in green) when in a Supplier.

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   0 comments  ·  Purchase orders  ·  Edit…  ·  delete…  ·  Admin →
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   submitted  ·  System responded

   Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

   Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

   If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

10. Is there any financial help grants

    I've run out of funds to buy stocks

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    0 comments  ·  Purchase orders  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

11. link purchase order to quote

    Linking Purchase order to Quote

    Purpose: If a Purchase order is rasied for a Quote (backorder) to have the ability to link the two together.

    This will highlight at time of Bill (receipt) the order which the stock is allocated/ordered for.

    Would also be great to see this data when running both the "All purchaser order detail" and "all outstanding quotes detailed" reports.

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    0 comments  ·  Purchase orders  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

12. Bulk stock adjustment - add location

    The bulk stock adjustment feature is great.

    Can we please have an option to process against a location?

    This would help with having adjustments of stock with same product codes in different locations. Profit and loss by location reports would be more accurate in Xero.
    Currently we have no option to report location profitability without exporting to excel and manually entering the expense code against particular locations.

    Thanks

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    0 comments  ·  Inventory  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

13. xero files data capture create to awaiting payment

    Xero Files data capture should allow to choose to create the bill to awaiting payment as well as draft to save having to approve the invoice in puchases bills section.

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    0 comments  ·  Bills  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

14. xero files data capture extract vat rates

    Xero Files data capture for it to pre-populate the vat rate with the last rate used for the supplier invoice like Hubdoc does

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

15. emailing PO's to the person who needs to approve it

    There should be an option to email the person who needs to approve the PO, not just an option to email the PO to the supplier

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    0 comments  ·  Purchase orders  ·  Edit…  ·  delete…  ·  Admin →
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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

16. Ignite Plan Bill Limit feels unrealistically low.

    The current Ignite plan bill limit feels unrealistically low for many small businesses. Having to jump to the next pricing tier just to enter a modest number of additional bills feels disproportionate, especially when many of us do not need the extra features included in the higher plan. It creates the impression of artificial feature gating rather than pricing based on genuine usage or value. It would be great to see either a more reasonable bill limit on Ignite, or an intermediate/add-on option that allows users to purchase additional bills without a large monthly price increase.

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    submitted  ·  System responded

    Thanks for submitting your idea on Xero Product Ideas. We appreciate you taking time to let us know how we could improve Xero for you.

    Your feedback will soon be reviewed by our Community team, and in the meantime this can begin to build support with votes from other community members.

    If you're interested to see recent releases or get a pulse on what's coming soon see The Long and Short of it. 🙂

17. Link purchase order to uploaded bills

    At the moment, when a bill is sat in drafts, because it has gone through the upload process, it does not match with any unbilled purchase orders. Would be good if you could select the PO it relates to from a list or something

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    Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

    Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂

18. Bulk Edit Draft Bills - Add Supplier and details - Approve

    Add further Bulk Action options to the Draft Bills screen. See image - so many identical low value bills.
    Idealy I would be able to check the bills, and bulk add:
    - Supplier Name
    - Basic Description
    - Default Due Date (revert to supplier default automatically?)
    - Account used.
    - Approve if eligiible after this.

    I find the 'approve' options are useless because the incoming bills never have enough info to approve until edited... therefore - edit options would be more useful.

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    0 comments  ·  Bills  ·  delete…  ·  Admin →
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    Idea review  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

    Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂

19. Purchase orders - Sticky header for actions

    Action Bars across all views should be sticky so that scrolling up and down is eliminated.

    For me...
    - Purchase order/Bill/Invoice actions.
    - Bill Batch Payment Actions

    Comment where this would be good for you...

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    1 comment  ·  Purchase orders  ·  delete…  ·  Admin →
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    Gaining Support  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi Andrew, appreciate your sharing the idea for us here and how you'd like consistency across all Xero, however as features across Xero are developed separately it's best for us to get a sense of the interest in this for each place in Xero users would find this most helpful. I have updated the title of your idea to represent this for Purchase orders, you are welcome to start new ideas for each other feature you would find this helpful. Thanks

20. Import Bills/Credit notes - Provide universal template and click on checkbox to select bills or credits

    Instead of uploading bills and credit notes separately, how hard would it be to upload them all the same, then you can choose in a drop down box or similar as you approve them if they are a bill or credit.

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    Gaining Support  ·  AdminSonal Pamnani (Admin, Xero) responded

    Hi Hayden, thanks for sharing your idea, and letting us know the changes that matter most for you.

    We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!

    Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero. Cheers