For small businesses

810 results found

1. AU Payroll - Option to include Public Holiday hours in Unpaid leave types

   At this stage Xero doesn't recognise if an Employee is on Unpaid Leave.

   Xero's default behaviour when an employee (that is assigned to a holiday group) submits a request for a period of Unpaid Leave spanning one or more public holidays, is to exclude those Public Holidays from the calculated Unpaid Leave hours.

   This has the effect of allocating those Public Holidays as paid hours in a pay-run rather than as unpaid hours. This is not consistent with the Fair Work Act (https://www.fairwork.gov.au/employment-conditions/public-holidays/not-working-on-public-holidays)

   If this is not picked up and adjusted before finalising a pay-run it can result in over-pay, with a knock-on effect in relation to super payments and the possible over-accrual of other leave entitlements which would need to be reversed using unscheduled payruns.

   At present, manual adjustment of the calculated unpaid leave hours prior to posting/finalising a payrun is the only viable preventative solution since other workarounds such as removing an employee from a holiday group would have undesirable consequences for the way public holidays are treated for paid leave types.

   The need for manual checking and adjustments just add to the administrative burden.

   A better and simple solution would be for Xero to either:
   • change the default behaviour to include public holiday hours in the unpaid leave type, or
   • add a payroll-admin selectable option to include or exclude public holiday hours from leave types

   At this stage Xero doesn't recognise if an Employee is on Unpaid Leave.

   Xero's default behaviour when an employee (that is assigned to a holiday group) submits a request for a period of Unpaid Leave spanning one or more public holidays, is to exclude those Public Holidays from the calculated Unpaid Leave hours.

   This has the effect of allocating those Public Holidays as paid hours in a pay-run rather than as unpaid hours. This is not consistent with the Fair Work Act (https://www.fairwork.gov.au/employment-conditions/public-holidays/not-working-on-public-holidays)

   If this is not picked up and adjusted before finalising a… more

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   submitted  ·  1 comment  ·  Payroll  ·  delete…  ·  Admin →
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2. AU Payroll - Employer Expenses

   PLEASE, PLEASE, PLEASE add an option to Payroll that allows employer expenses to be processed. The Union our company is a member of insists we pay as an employer expense into a redundancy program and also an income protection program for each employee. The Union demands that the payments are detailed on each employees payslip. We can only do this if we have an employer expense option. One of my clients in the United Kingdom uses the UK version of XERO and their version allows for this. Come on Australia, catch up!!!

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   submitted  ·  1 comment  ·  Payroll  ·  delete…  ·  Admin →
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3. AU Payroll - Assign multiple tracking categories to pay items

   Create the ability to allocate payroll items (eg Wages & Super) to multiple sets of tracking categories within payroll.

   The only way that wages can be allocated to tracking categories is via timesheets or Journals (and only one set of tracking categories is able to be included in the timesheet).

   This would be really helpful for many NFP's who require the ability to use two sets of tracking categories for all their expenses including Wages & Super (One set of tracking categories for departments and another for funding sources/grants).

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   submitted  ·  35 comments  ·  Payroll  ·  delete…  ·  Admin →
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4. AU Payroll - Leave report with running balance

   Be able to produce a payroll report for leave balances with a running balance. I want to be able to see all leave accrued, leave taken and the running balance in one report.

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   submitted  ·  4 comments  ·  Payroll  ·  delete…  ·  Admin →
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5. Broadcast modeling clothes for different seasons and company's world wide investments

   Writing a void check and card number to my account safely and protected and every camera shoot or label for seasons as different styles of dress codes it also sells the outfits faster then just one item and you have an advisoer or acounter to withdraw in my account and I pay bills as I go and be on pay roll and fix this idea project process and broadcast modeling also for this business builds.

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   0 comments  ·  Payroll  ·  delete…  ·  Admin →
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   under review  ·  AdminKelly Munro (Community Manager, Xero) responded

   Not sure I quite understand your idea and where you'd like to see change in Xero to help your business here, Kate. If you can come back to share more detail of what you'd like to see changed that'll help when sharing back with the team, and for others that may also be interested in this through the community. 

6. UK Payroll - Change payroll journal date

   The Payroll Journal dates are currently fixed to be the Pay Date, which is incorrect for any business that has hourly paid employees which must pay after end of month, when all hours are calculated.

   Every month all of our P&L figures are wrong because of this. Nobody wants to have to waste time doing loads of manual journals every month, which have the potential for mistakes, when Xero has created a system which is supposed to automate this process.

   Others have raised it but Xero never replied, see link at the bottom below.

   The solution is:

   Create "Payroll Journal Date" as a configurable field in payroll settings, so that organisations can choose this for themselves. It should default to the period end date for that payroll, because as long as it's paid by the 5th of the month, it is fine from a tax perspective.

   OR if creating a new field is too much effort, simply change the journal date to always be the period end date, not the payment date.

   Probably Payroll was developed to create journals on the payment date because nobody had considered hourly paid industries - most salaried jobs pay within the month. But for many industries this is impossible, so this should be standard functionality and we should not be left with messed up P&L.

   https://central.xero.com/s/question/0D53m00007ptAKyCAM/can-i-change-the-date-of-the-payroll-journal

   The Payroll Journal dates are currently fixed to be the Pay Date, which is incorrect for any business that has hourly paid employees which must pay after end of month, when all hours are calculated.

   Every month all of our P&L figures are wrong because of this. Nobody wants to have to waste time doing loads of manual journals every month, which have the potential for mistakes, when Xero has created a system which is supposed to automate this process.

   Others have raised it but Xero never replied, see link at the bottom below.

   The solution is:

   … more

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   submitted  ·  2 comments  ·  Payroll  ·  delete…  ·  Admin →
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7. Global Pay Run - Ability to select payable account for Deductions, Taxes and Post-tax Deductions pay types

   The feature request is to allow the defining of current liability accounts for pay items with pay types set to Deductions, Payroll Taxes, and Post-tax Deductions. This will enable the tracking of payroll source deductions and taxes necessary for remittance reports to the tax authority (such as EI, CPP and income taxes for T4 and T4 summary completion in Canada).

   There are two ways I believe Xero developers could achieve this goal.

   Below is an explanation of what currently happens during pay runs:

   For pay items with a pay type set to Wages, Allowances, or Non-taxable Allowances, the journal entry is credit Wages Payable the amount of net pay and debit the expense account defined when setting up the pay item. A separate pay stub is created for each employee that acts similar to a bill but is not editable. You must void the pay run and recreate if an error was made.

   For pay items with a pay type set to Deductions, Payroll Taxes, Post-tax Deductions, or Employer Contributions, the journal entry is credit Accounts Payable for the full amount and debit the expense account of the expense account defined in the first pay item selected from the group above on the paystub, with exception of Employer Contributions which you can define the expense account when setting up the pay item. Xero will create a separate bill for each of these pay items in the name of the Contact defined when setting up the pay item.

   To void a pay run, you must first remove all payments applied to bills or pay stubs related to that pay run. Voiding deletes all pay stubs and bills created for that pay run.

   The first strategy would be to select a different accounts payable account for the pay items Deductions, Payroll Taxes, and Post-tax Deductions in the pay item settings.

   The second strategy would be to allow editing of the bills.

   I recommend the first strategy as the voiding logic would have to be changed as much. But this doesn't resolve the issue of having to void the whole pay run if you want to make a change of which account the transactions are posted to.

   The feature request is to allow the defining of current liability accounts for pay items with pay types set to Deductions, Payroll Taxes, and Post-tax Deductions. This will enable the tracking of payroll source deductions and taxes necessary for remittance reports to the tax authority (such as EI, CPP and income taxes for T4 and T4 summary completion in Canada).

   There are two ways I believe Xero developers could achieve this goal.

   Below is an explanation of what currently happens during pay runs:

   For pay items with a pay type set to Wages, Allowances, or Non-taxable Allowances, the journal… more

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   submitted  ·  0 comments  ·  Payroll  ·  delete…  ·  Admin →
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8. AU Payroll - Ability to calculate Super accruals for U18s working less than 30hrs/wk

   Currently, Xero lists a super accrual for employees under the age of 18 when they earn over $450/mth. However, it doesn't take into account how many hours that employee works per week. Under 18s are not eligible to be paid super unless they work over 30 hours per week (even if they earn over $450/mth), but Xero doesn't recognise this. Unfortunately this shows up a s liability for the employer, even though a liability doesn't exist. I know that it can be worked around in the pay run, but it just means extra work for the payroll admin - particularly if they have a lot of employees. Xero should automatically be able to see calculate that an employee is under 18, and whether or not they employee has met the 30hrs per week criteria before calculating any accrual for the employee.

   Currently, Xero lists a super accrual for employees under the age of 18 when they earn over $450/mth. However, it doesn't take into account how many hours that employee works per week. Under 18s are not eligible to be paid super unless they work over 30 hours per week (even if they earn over $450/mth), but Xero doesn't recognise this. Unfortunately this shows up a s liability for the employer, even though a liability doesn't exist. I know that it can be worked around in the pay run, but it just means extra work for the payroll admin - particularly… more

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   submitted  ·  41 comments  ·  Payroll  ·  delete…  ·  Admin →
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9. AU Payroll - Option to add ETP Type D

   We have had the unfortunate event of an employee pass away whilst still employed.

   I would like to suggest that Xero make it easier for companies to be able to process a death benefit payment (ETP - type D) within the system rather than having to process this manually and then having to do journal entries for the system to balance correctly. And to then have to process paper copies of PAYG payment summaries to report this to the ATO.

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   submitted  ·  0 comments  ·  Payroll  ·  delete…  ·  Admin →
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10. AU Payroll - Show leave balance on payslip without accruals

    Australian Payroll - sick leave on payslip - want to show balance without accrual in the payrun, and to be able to do this after employment has commenced. Currently this is only possible if you allocate the full balance to employee's at the start of the employment. Historically this has not been done and it needs to be changed to avoid staff confusion and having to reset the leave each payrun.

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    0 comments  ·  Payroll  ·  delete…  ·  Admin →
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    submitted  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi team, being open we don't have any plans around this atm. Currently to do this you would set the leave type calculation to 'No calculation required'. This will allow you to set the balance and have any accrual column showing.

11. AU Payroll - Approve leave request from email

    Approve employee leave requests directly from notification email.

    As a Leave Approver, I want to be approve or reject leave applications directly from the notification email so that I don't have to continually login.

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    submitted  ·  1 comment  ·  Payroll  ·  delete…  ·  Admin →
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12. AU Payroll - Remove terminated employees

    Ex Employees older than 5 years cannot be deleted. Data still contains payslips. Old data can be overwritten but payslips remain and employee cannot be deleted because Xero thinks it is in a payrun. This is a cyber security breach as old data of ex employees can still be accessed and cannot be deleted.

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    submitted  ·  0 comments  ·  Payroll  ·  delete…  ·  Admin →
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13. Xero Me | Expenses - Add stops for Mileage Reimbursement

    Add the ability to add stops to mileage reimbursement. This way a person can add a round trip or add stops between the round trip to collect all mileage for the 1 trip.

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    10 comments  ·  Payroll  ·  delete…  ·  Admin →
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    submitted  ·  AdminKelly Munro (Community Manager, Xero) responded

    Thanks for the idea and adding your interest here, everyone. In lieu of a direct feature to accommodate this atm, you may find duplicating the claim to record each part of a trip useful in cutting down the data entry. We'll let you know if there's any change planned here. 

14. NZ Payroll - Import past earnings

    When setting up new employees from another system, it would be great, if we could import the past earnings information.

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    submitted  ·  AdminEthan M (Admin, Xero) responded

    
    

15. AU Payroll - Update historic tracking when Employee Group is changed

    It would be a great addition to be able to allocate employees to a particular employee group and from this run historical employee summary reports by employee.

    At present when setting up tracking categories the tracking in employee reports will only track payruns once the employee groups are setup. Any historical payruns are not included. This makes it difficult to compare periods or look at employee group reports for the year to date.

    There should be an ability to apply the employee grouping tracking to all or some of the historical payruns.

    9 votes

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    2 comments  ·  Payroll  ·  delete…  ·  Admin →
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    submitted  ·  AdminEthan M (Admin, Xero) responded

    
    

16. UK Payroll: Include employer pension contributions in employee opening balances

    Have the ability to enter employer pension contributions in the opening balances when adding a new client to Xero. At present the resulting payslip is incorrect as the YTD employer pension figure only shows the current month and not YTD.

    31 votes

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    submitted  ·  10 comments  ·  Payroll  ·  delete…  ·  Admin →
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17. Payment Files - Option to edit beneficiary on BACS file (remove PAIDOK)

    The BACS file in Xero has a beneficiary reference of PAIDOK

    Please make this editable

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    submitted  ·  5 comments  ·  Payroll  ·  delete…  ·  Admin →
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18. UK Payroll - Option to edit the Payroll dashboard

    It would be helpful to edit the layout of the Overview payroll dashboard, as you can do with the normal Xero accounting dashboard.

    I can't understand why the 'pay employees' widget is at the bottom, surely running payroll is the primary function so why isn't that at the top? Not all business use the leave and timesheet function, they should be considered secondary.

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    submitted  ·  0 comments  ·  Payroll  ·  delete…  ·  Admin →
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19. NZ Payroll - Ability to log start/end times in timesheets

    The upgrade allowing start and end times and breaks to be entered into timesheets looks fantastic. Please can you let NZ users have access to it too.

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    submitted  ·  58 comments  ·  Payroll  ·  delete…  ·  Admin →
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20. UK Payroll - Automatically include bank holidays and annual leave on Timesheets

    Why can't Xero make editing a timesheet easier by automatically showing bank holidays and any days off that have been entered as holiday?

    If the timesheet showed bank holidays or days where time-off has been allocated in a different colour or with an asterisk by the date then checking timesheets against time-cards would be much more straight forward.

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