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  1. The ability to change auto enrolment percentages when a new staff member first is assessed and paid. A staff member has negotiated a higher employer percentage and I know we can change it once this has been added to the payslip going forward but at the time they are assessed and going to be included in the first pay run as well as a popup which lets you postpone them it would be good to also get the option to edit their pension percentages at the same time. The work around is a bit of a faff and prone to…

    1 vote

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     ·  0 comments  ·  Payroll  ·  Admin →
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  2. The ability to export the auto enrolment pension report and also to "hide" deep archived employees. I check this report mid month and send a list to HR as a sanity check for those employees not yet enrolled/non eligible but now have to scroll through "all" employees past and present to get the current information. Not very user friendly. Even an export option with some way of then filtering whether the employee is current would be useful.

    2 votes

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    0 comments  ·  Payroll  ·  Admin →
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  3. The Pensions Act 2008 requires all employers to enrol their eligible employees into an auto-enrolment compliant qualifying workplace pension scheme, if they are not already in one, and pay specified minimum contributions. At the moment there is no way to check if and when the letter was sent to the employer. As this is a point on our audit checklist for all our clients would it be possible to add a field showing the date when the letter was sent out to an employee or ideally add it to a pension report.

    19 votes

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     ·  2 comments  ·  Payroll  ·  Admin →
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  4. In timesheets, when you enter a new entry by hitting the + be good is the start of time could auto default to the end of time for the last timesheet entry you made, but you could still over type this if you wanted. Currently you have to keep looking and there is danger you could over lap or miss some time and it is time consuming.

    14 votes

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     ·  2 comments  ·  Payroll  ·  Admin →
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  5. Automate Super to Starter and Standard Plans
    Its is a pain to add employees manually to ATO SBSCH and manually enter their super every quarter for accountants and bookkeepers.
    Please xero, add this feature to starter as well as standard plans so that we can do our job efficiently, and have more time to add more clients to xero so we both are in profit :).
    Every quarter there are around 10 small business clients with 2-5 employees which needs manual jobs and its hard to keep track of it (sometimes clients dont pay and we need to check…

    9 votes

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     ·  4 comments  ·  Payroll  ·  Admin →
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  6. Having a 2nd person as a Super Authoriser would be helpful when the 1st person goes on leave.

    84 votes

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     ·  19 comments  ·  Payroll  ·  Admin →
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  7. It would be great if Xero could implement an automatic change/suggestion to change to category A after an H-category employee doesn't meet the criteria anymore.
    One of our employees just had his birthday and I noticed the category doesn't automatically update and there's no flag to say they might now be ineligible for a certain code.
    I imagine there are more companies with the same problem where it's gone unnoticed that the National Insurance Category hasn't automatically updated as nearly everything else does and it's easy to miss a birthday!

    156 votes

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    36 comments  ·  Payroll  ·  Admin →
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    Hi team, we're pleased to share that this is something our team are working on a solution for atm!

    Once available Xero payroll will automatically update the NI categories of employees who are transitioning out of their current category. Ensuring that the calculation of NI contributions in the Pay run is accurate, and the correct amount is paid to HMRC. 🙂

    We expect to have this to you in the next few months and I'll be back to share when it's delivered.

  8. Can Xero Auto populate the timesheets section from the standard hours, that you can then review and update there.

    Can the standard hours set on the employees account auto populate the times sheet so when reviewing you are only working through and making the alterations and not adding them all in when this is very repetitive. It is currently faster to run a draft pay run and go into every payslip and make alterations which is frustrating.

    Thanks

    2 votes

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     ·  0 comments  ·  Payroll  ·  Admin →
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  9. Have automatic superannuation payments be able to be paid via credit card, through xero. Currently there seems to only be the ability to make automatic payment via direct debit but it would be good if it could be made by a credit card.

    32 votes

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    13 comments  ·  Payroll  ·  Admin →
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  10. Payroll doesn't refresh data unless you scroll up and down inside an employees pay all the time
    Can you fix this ? Even if you had a button which you could hit to pull changes
    into pay amounts quicker
    It takes a long time waiting doing the payroll when putting in hours and different rates for each employee each week for the amounts to change and pull through properly

    10 votes

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    0 comments  ·  Payroll  ·  Admin →

    Hi everyone, we're going to move this idea to 'Delivered' with the change the team made to Payroll updates!

    Thanks for sharing and supporting your personal 'ideal state' - feedback like this really helps shape our product 😊

    If you are having issues with the speed of our Payroll function, you can raise a case with Xero support and the team can take a look.

  11. Hello. Keen to have the Auto reply email address that is used for invoices to also be used for payslips. I use a different email to log in to Xero than the one I want staff to reply to.

    23 votes

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     ·  11 comments  ·  Payroll  ·  Admin →
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  12. Start and finish time to auto calculate overtime for 1.5x and 2x based on company payroll settings

    10 votes

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    0 comments  ·  Payroll  ·  Admin →
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  13. The witholding variation should be on top of the existing PAYG calculation not overrides it, as it currently does. If an employee completes a MyGov employee Tax Form and notes they want an additional % amount variation withheld - it should be on top of their existing PAYG tax, not instead of it. There is no other option to put in a percentage amount in XERO.

    Or allow the upward variation amount to be a percentage amount - not just a fixed amount.

    The screenshot attached shows this employee should be paying tax on the full amount (no threshold claimed)…

    22 votes

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     ·  10 comments  ·  Payroll  ·  Admin →
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  14. When reconciling bank transactions,
    It would be great if payroll transactions offered an automatic reconciliation in the same way that a batch payment of bills gives an auto option.

    7 votes

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    2 comments  ·  Payroll  ·  Admin →
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  15. Give the ability to set a percentage (i.e) 50% on an employees bank account when paying across more than one bank.
    I have an employee who always splits her pay equally between 2 bank accounts, however she is a commission paid rep and therefore each pay amount is different. So the current function is no use to me- which allows a $$ amount to be set only. This is fine for set salaried employees but not for commissioned sales reps.
    MYOB had a function where you could set a percentage on how much went to bank account 1, and therefore…

    7 votes

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     ·  6 comments  ·  Payroll  ·  Admin →
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  16. Purpose: to be able to move payroll from one Xero company to another quickly and without errors.

    When exporting employee details from payroll in order to bulk upload them onto another company's payroll, it is not possible to do a bulk export. You have to instead individually download each employee. This is fine if there are only 10-20 employees, but any bigger and you are opening yourself up to missing employees and making mistakes. Any other exports currently available do not give all the information needed to then import directly into a new payroll.

    Perhaps the main frustration, however, is…

    8 votes

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  17. For clients we have with director only payroll, if we could schedule all the filings and pay runs to be done automatically and we just get a pop up box just before they go to confirm nothing has changed for a number of different clients rather than one at a time? I believe Sage Payroll are working on this and Keypay payroll system can already do this too. Just wondering if there's anything on the radar for Xero to to the same?

    1 vote

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  18. For some clients we use Xero's Postponement and Eligibility letters. This has proved very useful but currently the letters cannot be customised.

    We have a client for example who pays a higher employer contribution percentage than the standard. The letters however, only show the standard percentage's despite the settings being different to the standard. We also have a client who has asked for their company logo to be added to the letters.

    After speaking with Xero Central I was informed that the letters currently cannot be customised and don't pull from the pension settings.

    If this could be looked into…

    16 votes

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     ·  0 comments  ·  Payroll  ·  Admin →
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  19. Currently to reimburse employees for expenses you have to add them manually to each pay run for each employee, it would make sense for expenses that have been added using the expenses function to auto add to payroll each month to reduce work and to allow staff to be reimbursed quicker. this would also make the expenses function more worthwhile for the cost.

    This would reduce stress for staff putting on employees as expenses that have been approved will automatically be added and marked as paid.

    5 votes

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     ·  2 comments  ·  Payroll  ·  Admin →
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  20. It would be great to be able to edit text on a payslip. For example, one of my clients would like to hide the percentage of leave loading on their employees' payslip. Currently the payslip would read "Annual Leave - Leave Loading (17.5%, exempt from SGC)" for each time leave is taken, and they would like to hide the "(17.5%, exempt from SGC)" part.

    8 votes

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     ·  1 comment  ·  Payroll  ·  Admin →
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