AU Payroll - Ability to have official name field in the employee details
Hi,
We have a few employees in our organisation that have an official Chinese name, but also a Western name that they se day to day and are know by..
So all their ID is in their official / original name - and this is what the ATO and Super funds know them by - yet everyone else, including peers and external clients will know and refer to them in their chosen western names.
This presents several issues within Xero:
- when we enter them in Xero in the employee details tab by their name in use, the Super fund rejects our payment to their fund.
- when we enter them in Xero under their official name, Projects/ time entries and invoicing has them under their official name that clients don't know them as.
- it also complicates things for us internally when compiling employee details for reports and payroll etc, in that those official names aren't familiar to anyone..
this original vs western name issues needs to be resolved!!...
Perhaps by having an "official name" field in the employee details tab, so that the ATO and Super Funds can be satisfied, and yet employees can be known to us and clients (in time entries and invoices!) under their name in use.
Thanks.
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Freya Pieroz commented
(also useful when you have people who are in the process of changing their name, but the official paperwork hasn't finished going through yet, or they haven't got everyone to register the change yet - goodness knows, my super fund was in my birthname long after my marriage, because getting paperwork certified during Covid lockdowns was... problematic... and I have qualms about sending copies of ID using insecure methods like email)
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Freya Pieroz commented
We have someone who goes by their middle name instead of by their first name. Having a 'preferred name' field that is displayed in preference to first name (where appropriate) would allow this person to have their legal name on all the legal stuff and their preferred name on everything where that's more appropriate. This is also useful when you have several people with the same first name but different nicknames - think Dave, Davey, Davo, and David, instead of David x 4!