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Payroll & expenses

Customer ideas for Xero Payroll, employees, expenses and using Xero Me

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Payroll & expenses

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  1. 1 vote

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    Hi 👋 your idea is being looked into by our Community team. We'll be in touch soon to update you once your idea has been reviewed.

    Did you know you can join our Xero Research panel to be involved in early testing and research? Find out more and sign up through our website 🙂

  2. The report can show a list of all current employees includes basic info e.g. DOB, Gender, employment start date, job title, Annual Salary Amount, fixed allowances, Super rate etc.; This report will be helpful for internal HR reporting purpose. Otherwise, HR will need to collect info piece by piece & summarize it manually.

    1 vote

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    0 comments  ·  Employees  ·  Admin →
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    Thanks for sharing your idea about a New Zealand payroll report that includes full employee details as well as earnings information.

    Currently, you need to export multiple reports and collate the information outside of Xero.

    We’ve reviewed your idea, and now it’s up to the community to get behind and support it. Make sure you share your idea with any colleagues who could benefit so they can add their votes, too!

    Along with voting, other members can now comment to share additional details about how your idea could improve their experience with Xero.

  3. To whom it may concern, my post is not an idea but rather a request for you to consider extending your UK based XERO product to jurisdictions where UK accounting practices have been adopted and reporting currency is GBP.

    I am an AAT qualified accountant of approximately 30 years. I trained at Ernst & Young in Gibraltar then moved to BDO before settling as the accountant at a local Gibraltar private school where I have been for the past 15+ years. We use SAGE and have done for 15+ years to manage the school accounts. Alongside this role I served…

    2 votes

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    0 comments  ·  Payroll  ·  Admin →
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    Hi team, thanks for sharing your interest in a payroll product for Gibraltar. Being upfront, we don't have any plans in the near term for developing specific payroll products for other regions, and will move the idea to Not in pipeline to set the expectation here.

    You will still be able to vote here so it'd be good to still understand if there is wider interest.

    If you need to process payroll there are app partners available through our Xero app store, we encourage you to review their app store listings to see which is the right fit for your business.

  4. Please remove the requirement to have a date of birth for an employee.
    We have been asking for this to be removed for years, Xero recently told us it was an IRD requirement. We contacted our account manager at Inland Revenue and they said it is not an IRD requirement and that they have been in contact with Xero Payroll to make the field non-compulsory.

    The workaround that Xero gives of adding a made up date does not work and causes issues where IRD send letters that the date of birth does not match that client.
    It is not a…

    7 votes

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    1 comment  ·  Payroll  ·  Admin →
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    Thanks Raelene, for submitting your idea!

    We've reviewed your idea, and it's now open for the community to support.

    Other Xero users can now vote for your idea and add comments to share how it could enhance their own Xero experience.

  5. A Planner with a visual representation of staff approved leave (with an option to note who is covering that leave) would be super helpful. We're trying to do this with with spreadsheets and it's diabolical - but the info is all there in Xero - seeing it in a planner would be AMAZING!
    It would also assist with seeing overlaps to better manage additional requests for leave before approving them.

    4 votes

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    0 comments  ·  Payroll  ·  Admin →
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    Thanks for sharing your idea, and letting us know the changes that matter most for you.

    We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!

    Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

  6. Xero needs to have preservation age calculate when paying ETP's due varying PAYG rates depending on age.

    1 vote

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    0 comments  ·  Payroll  ·  Admin →
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    Thanks for sharing your idea, and letting us know the changes that matter most for you.

    We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!

    Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

  7. I have a client that often has employees opt to pay into varying bank accounts from pay to pay. There is no option to change the default bank account, you either need to manually change it or add the amount to the bank account that the employee wants to be paid into, it is very manual and cumbersome and is prone to human error. An option to change default bank account would assist with this and also eliminate all those annoying change of bank account emails that Xero send through.

    1 vote

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    0 comments  ·  Payroll  ·  Admin →
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    Thanks for sharing your idea, and letting us know the changes that matter most for you.

    We've reviewed your idea and now it's up to the community to get behind and support it.

    Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

  8. When approving expenses in Xero Expenses, list the 'Assigned to: Project; show up next to the date and category for easy approval instead of having to click into the expense to ensure its been assigned to a project before approving the expense.

    4 votes

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    Hi Kim! You might've seen we just released an improved expenses list that entails a few enhancements our customers have been asking for.

    We have more planned for this space including surfacing the ability to view tracking and the customer or project an expense has been assigned to.

    I'll come back to share once the teams start work on this 😊

  9. The customer field box really needs a search bar. Having to scroll through 500 customers is very tiresome. There should be a search bar for every field to be honest. It does exist on the browser version, but not the app version.

    1 vote

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    Thanks for sharing your idea, and letting us know the changes that matter most for you.

    We can see how streamlining adding expenses is important for your business. Now it's up to the community to get behind and support it.

    Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

  10. PAYSLIP NOTES - move to top of payslip! No-one reads the very bottom of their payslip! Notes are likely to be the most important information on that document, so show it first.

    1 vote

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    0 comments  ·  Payroll  ·  Admin →
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    Thanks for sharing your idea, and letting us know the changes that matter most for you.

    We've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!

    Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

  11. It will be great to have meaningful payroll reports. E.g., the leave overview is a blunt tool, as it shows all employees, including those who have left. The same applies to the Auto Enrolment Summary Report - it is a basic on-screen report with no filters, etc. And, yes, includes historical employees. Where there are filters, these overlook some choices which should be present. E.g., wage type, which payroll runs are they- monthly, quarterly, weekly, etc

    10 votes

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    0 comments  ·  Payroll  ·  Admin →
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    We're grateful for your engagement and letting us know the changes that matter to you.

    Our Community have reviewed your idea and now it can gain support from other community members.

    Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.

  12. When you go to enter a leave request manually (not employee entered), if you select the dates first, and then realise 'oh I meant this to be sick leave, not annual leave' and change the leave type, the dates 'reset' to current date, and don't retain the information you've already entered.

    This means you can accidentally enter an incorrectly dated leave request, having done all the hard work of calculating the hours and dates, then realised at the last second that the 'type' of leave is wrong - everything resets!

    I don't always work top-down, I want my work to…

    5 votes

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    0 comments  ·  Payroll  ·  Admin →
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    Thanks for submitting your idea and detailing the changes you're looking for!

    We've reviewed your suggestion, and it's now open for community support and feedback. The next step is to get your colleagues involved! Encourage them to vote and comment—the more input we receive, the clearer the benefit is for everyone

  13. we have option to download pay slips of employees but, there is no option to download timesheets it would be easy to have a option to download timesheets.

    6 votes

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    1 comment  ·  Payroll  ·  Admin →
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    Hey there, thank you for sharing your idea,

    We've reviewed your idea and it's up to the community to get behind and support it. You can share your idea with colleagues, so they can add their vote too!

    Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

  14. Ability to Include the accommodation offset rate in the calculation of the NMW

    1 vote

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    0 comments  ·  Payroll  ·  Admin →
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    Thanks for sharing your idea about our NMW detector to account for accommodation offset. I just want to let you know you can turn off the NMW notifications for the employee.

    However, we've reviewed your idea and now it's up to the community to get behind and support it. Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!

    Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

  15. Hello, can Xero please create new pay items to enable correct processing and payment of the ECEC Worker Retention Grant in Australia.

    17 votes

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    4 comments  ·  Payroll  ·  Admin →
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    Thanks for your patience, it’s been a little while since you raised this idea, so we wanted to check in. We've now reviewed this idea and have moved it to Gaining Support status. Our product team are keeping an eye on this idea and we will continue to share updates as things evolve.

  16. Integration of all employee leave taken with a shared calendar in outlook or calendar in Xero itself that everyone can view to see who is on leave and when.

    11 votes

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    0 comments  ·  Payroll  ·  Admin →
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    We appreciate you taking the time to suggest this!

    We've reviewed your idea and have opened it up to the community to get behind and support it. Along the way, other members can also view, vote and share additional detail about how your idea could improve their experience with Xero.

  17. We have our own onboarding system and won't use the onboarding tab, it would be great to have the option to remove or hide this as its just in the way. I use current and past employees and click this by mistake frequently which I find very frustrating.

    1 vote

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    0 comments  ·  Payroll  ·  Admin →
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    Thanks for sharing your idea, and letting us know the changes that matter most for you.

    We've reviewed your idea and now it's up to the community to get behind and support it.

    Along with votes, other members can now comment to share additional detail about how your idea could improve their experience with Xero.

  18. Add option to hide hourly rate on full time employee pay slips where they are using the "Base Salary" pay item.

    2 votes

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    0 comments  ·  Payroll  ·  Admin →
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    Thanks for sharing your idea about removing hours and rates from payslips so that only the fixed amount shows.

    We’ve reviewed your idea, and now it’s up to the community to get behind it! Be sure to share this with any colleagues who might benefit so they can add their votes as well.

    In addition to voting, other members can now comment to share more detail about how this change would improve their experience with Xero.

  19. Auto accrual of Alternative Leave - It would be great if there was a permanent payment item setup in Xero for public holidays worked, and when it is used Xero automatically accrued the alternative leave earned. Or at least make it more obvious that you have to manually adjust the alternative leave accrual in each pay.

    7 votes

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    1 comment  ·  Payroll  ·  Admin →
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    We're grateful for your engagement and letting us know the changes that matter to you.

    Our Community team have reviewed your idea and now it can gain support from other community members.

    Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.

  20. A staff member will be working in 2 different locations - I would like the cost of the salary to be split over the 2 (3 days in one location and 2 days in the other location)

    9 votes

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    1 comment  ·  Payroll  ·  Admin →
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    It's great to hear your idea here, thanks for sharing it.

    We've reviewed your idea and now it's up to the community to get behind and support it.

    Make sure you share your idea with any colleagues that this could benefit so they can add their vote too!

    Other members can now comment to share additional detail about how your idea could improve their experience with Xero.

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