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I REALLY don't need to be sent copies of all the timesheets for approval for all my clients, particularly since I can't attest to the employee's timeliness since I'm not there, I'm an offsite advisor.

AU Payroll - User access options
Payroll user access for advisors that can be customised so that you can opt out of being an option for approving leave or timesheets etc.

Absolute stupid that this is not already included. We will have to leave Xero and find another software due to this issue.

Xero payroll should have a process for segregation of duties, especially for adding & changing bank accounts detains. Xero has a system for that in the contacts.

We strongly agree with Tracey. We need Xero to segregate payroll admin's user access to different access levels, especially to employee's sensitive information, such as TFN. We need some payroll admin users can see employee's TFN and others not. If this can be urgently actioned will be great.

Hi

I would second this for the exact same reason, I currently have a staff member who I have caught looking at senior management payslips that have nothing to do with them. Even just a split between weekly and monthly pay runs, allowing them access to weekly and NOT to monthly would help me!

Access to managing leave only would be great - Certain levels of manager need to manage people but not necessarily seeing financial data for the whole company.

Currently they appear to only be able to accept or decline leave not amend leave or see the whole picture/pattern of leave.

I agree with Tracey. It is very important that all the payroll admins do not have access to executive staff wages and there should be a way that this is more flexible in Xero.to allow only one payroll admin access to this particular payroll file.

Once payroll is set up it would be good to make only advisors accessible to payroll admin. The payroll clerk does not necessarily understand the postings behind payroll so it causes issues that they have access to payroll settings and are setting up codes that should not be set up and causing more admin to tidy up and move transactions to the correct place.

There should be an option to select if a user can run payroll and whether to be able to access settings not you either have access to everything or nothing!

I would like the option of creating separate pay runs and allowing certain individuals access to each. This would help when doing management and senior staff payroll so payroll admin can't access the information of the senior management team. I think the access rights in Xero need to be a bit more flexible as it seems an all or nothing system at the moment. Other accounting packages do have more flexibility with access rights and I think this lets Xero down.

The long list of names that can approve a timesheet in the app will only confuse our staff, many of the users listed work for our accountant and the names are completely unfamiliar to our staff, in fact, they will think something has gone wrong. You should be able to give time sheet and leave approval in the app to specific users.

Payroll Admin currently does not have an option to remove the access for changing employee bank details. We require multiple staff to be able to access payroll & run pay runs for our clients however they should not all have access to change employees bank details for added security & fraud prevention. We were alerted to this when increasing security across our company due to a security breach and this is essential to protect clients and staff. Thank you.

Very important for "payroll managers" to be able to access Xero payroll - but business owners will not necessarily want them to be able to access other functions and information in Xero.

I agree, not every employer wants their employee admin person to see their working bank account and all other financial matters in their xero file.
It is critical that this function be a standalone function.

Please create the option for employees to be allowed to submit draft timesheets on behalf of another, without granting them access to the full functionality of Payroll Admin. If employees can approve another's timesheet, surely there should be an option to submit a draft one on behalf of another as well?

Junior Payroll Admin should be able to submit timesheets for approval without access to the pay rates/employee details of everyone on file. If the payroll supervisor can then approve timesheets without Admin access, then why not the position below?

Not every employer wants their employee admin person to see their working bank account and all other financial matters in their xero file.
It is critical that this function be a stand alone function.

I agree with Ariella's comments below. We are an accounting firm that processes payroll on behalf of our clients, which necessitates that our staff have Payroll Admin access. However, they are not part of the client organisation and it's therefore ludicrous that they have access to approve our clients' employees' leave. It's a serious design flaw in Xero Payroll and should be rectified immediately!

If Xero could be like MYOB when it comes to payroll securities and only have certain staff have access to payroll and others to only timesheets. Pays are confidential and if you need help with timesheets they have access to all staff's payroll information. I shouldn't be all or nothing !!!

Hi Kelly, Our client is looking for someone to enter times and approve timesheets for all employees without having access to other payroll records.

In the absence of the ability to import timesheets into the payroll system from an external source (eg. excel spreadsheet) can we have specific authorities assigned to the payroll system. One being the ability to enter and approve timesheets only, without having any access to any other payroll information.