Bills - Flag a Bill as 'in dispute / query'
Ability to flag individual bills as in dispute
Purpose | To enable review and ensure the business does not make payment for a bill when it's currently 'under query'
Hi community, we acknowledge the strong feelings in this idea and why you need a feature to flag bills directly within Xero. We really appreciate all your feedback and the detailed explanations of how this would help streamline your accounts payable.
We are dedicated to providing a solution for this over the longer term, but this will take some time requiring changes that sit beneath the face of bills.
In lieu of a direct feature for this we wanted to highlight some of the options discussed by the community here:
- Add a note to the bill: A detailed note on the bill itself can serve as a clear internal reminder of the dispute.
- Utilise tracking categories: Creating a specific tracking category like "Disputed Bills" can help you filter and report on these items.
- Adjust the due date: Temporarily extending the due date can prevent accidental payment while the dispute is being resolved.
- Update the reference to add a notation such as [reference number] - Do not pay
- Adjust the planned date to be very far out in the future
We know these options won't fit all needs here, and we are invested in continuing to develop Purchase and more specifically bills in Xero to suit your needs.
We'll continue to provide updates with any progress that steps closer to enabling you to flag bills that are in dispute in Xero. Thank you for continuing to engage and share insights through this idea.
-
Yazz Bhatti
commented
I would like to know the threshold Xero has for votes before an idea is accepted as something they are willing to even consider working on.
There are countless things that Xero could do better, instead they're focussed on beautification projects that do nothing but break the consistency of the software.
Can someone from Xero support answer this simple question?
What is the threshold of votes before Xero deems an idea or feature request as something to be considered?
Do we have to badger your CEO Sukhinder Cassidy's office for a response?
Is your CEO even aware that there are glaring holes in basic functionality that your software should have but doesn't and that can't be solved with a third party plugin?
-
Liz Timms
commented
This is another function I am surprised is not available in Xero.
I would like to understand the reason behind Xero not planning to develop it at this time, it would be helpful if they could provide more information.
It is important to have all purchase invoices reflected in the accounts from a finanacial perspecitive, but the ability to inadvertently pay a disputed invoice is concerning.
Other accounts packages I use hmanage to handle this. Come on Xero - listen to your users
-
Louise Hutton
commented
I cannot believe this feature has not already been developed!
I would be interested to see how the voting buttons above have been used - I went for critical.
-
Emma Rosenblatt (Accounts)
commented
Please update us on the status. It has been a year...
-
Yubi Sah
commented
Kelly I think is an important feature to have and quite surprised with how Xero is trying to ignore one of the highest-voted thread
-
Yazz Bhatti
commented
The assumption is that Xero cares what its users want.
For the most part Xero software works, it has a myriad of peculiarities which should have been ironed out and features should be easily added to the system. This also assumes their developers created some modularity in their system in such a manner as to allow these kinds of changes without rewriting whole sections of code. They clearly haven't. This must be why there is often resistance to them making changes.
For example, I recently took one of the Xero support staff on a guided tour of how I have to reconcile payments. I want references on the account sheet - but it won't pull them through. So there is a workaround but it is far from elegant nor is it quick. The advisor then understood that reconciliation can sometimes take half an hour - whereas if the system worked the way it should, it would take maybe 5-10 minutes.
They don't care and until people stop using the software, they won't take notice.
-
Vanessa Atkinson
commented
It's a basic function which should already be there, critical to be able to identify bills where payment is being withheld.
Being able to check a box for payments by DD would also be invaluable.
I don't understand how they're not there as standard.
-
Nicola Boylin
commented
This would be a good addition please. I do not understand why this is an option for sales invoices but not for purchase invoices. Acknowledging a bill on the system helps to ensure financial figures are more accurate - but a facility to mark as a dispute would help to ensure bills are not paid prematurely.
-
Aktan Hodger
commented
what would also be great if this was implemented , is that if the invoice is in dispute or being queried , that from a vat point of view the relevant report can be generated to ensure that these types of invoices this can also be tracked.
-
Julie Sutton
commented
Users have been asking for this basic functionality for a long time yet Xero choose to continue to blatantly ignore the issue along with other basic requirements despite users asking - really don't see the point of these "ideas" as Xero ignore basically all of them. Even if they gave time frame it would be something .. but nothing!
ANY RESPONSE FROM A XERO EMPLOYEE ??
-
Chris Curlett
commented
XERO SEEM TO TREAT USERS WITH CONTEMPT. They ask for what the user wants, then when there are 100’s of votes for something, Xero just ignores the request. Their concern seems to be just window dressing.
Users who have shares in Xero should ask about this in General Business at their AGM
-
Yazz Bhatti
commented
Xero have already stated that they have no plans to develop this at this time. Read that as "Xero will not develop this, ever"
-
Rebecca Rotheram
commented
Why has no one from XERO commented on this since Nov 2022? It is the third top suggestion in terms of votes. Comments weekly. What is the point in inputting suggestions if xero just ignores them.
-
Sandra Hamer
commented
PLEASE add this feature, make our lives easier
-
Kevin Holland
commented
567 people are needing to flag bills and xero's response is a bland " this is not something we have plans to develop at this time." no explanation. Just basically another 2 fingers to the user. Leaving us undervalued and and uninformed. Why not add teh feature? Why not add features that have been left on these logs for 10 years!! Xero as a company are so frustrating
-
Julie Sutton
commented
Chris Curlett - not in Xero but you may want to look at EzzyBills which has approval workflows in place. INvocie wont be in Xero until fully approved though - Have to pay for it but it does integrate with Xero ....
Invoice wont be in Xero and so not visible though until approved in EB so not so great for reporting
-
Chris Curlett
commented
DEFINITELY needed in the Construction/Contracting industry where the Bill may be subject to Retentions and may not be payable for some time - even years - dependent on the Contract
-
Chris Curlett
commented
This also applies equally to Bills. XERO fails to have a system when Approval is required by two or more people prior to a bill being paid. This failure allows a greater level of Fraud as one person can control the payment of bills. NOT GOOD FROM A AUDIT PRTSPECTIVE!
By having a system/flag that has to be cleared prior to a Bill being approved means that at least there is a warning that a Bill should not be paid as it is under review. It is a visual prompt and also will stop the accidental approval/payment of a Bill
Naturally having a multi Approval system would resolve this issue!
-
Georgie Styles
commented
Definitely needed in construction industry where invoices can depend on a final site visit. Need for the supplier to be "frozen" or at the very least the invoice to be classed as "on hold".
-
Chris Curlett
commented
A very good idea as it highlights bills in dispute sp they are not paid in error. It would also be helpful to add a note that could be completed as to why the Bill is in dispute