Enter your idea

Being able to set the date and time the sales invoice is sent to the customer/client. Just like we can with our emails and now with our text messages.

Would love to create an invoice at the time of a booking and schedule the day i would like it to be emailed.

Please make this happen - I asked of this back in 2016. For small companies where you may do some book keeping on the weekend or out of hours, delayed send is a must have - so we continue to look professional.

This feature cannot be generic - it needs to be on a PER E-MAIL basis or (if a global setting) it needs to be able to be overridden when a mail must go out at a certain time.

One other amazing feature for emails would be the ability to copy ( cc: ) one or more people to bulk e-mail sends without having to add the cc: to each individual address box. Easiest way would be to add the additional cc:s in a box near the "copy me" check box

Any progress? This is wasting a lot of time for us having to send invoices manually, all the while getting regular big price hikes from Xero.

This is a major pain point from clients getting invoices from us at midnight. Makes us look like ********.

+1 for this. It’s a very simple dev add on surely?!

+1 for this, I'm going to have to log in specially over the summer holidays to send invoices because there's remarkably no way to schedule a send!

This needs to apply to repeating invoices too. Our repeating invoices get sent out at about 2am which is very unprofessional. We simply want them to be sent during waking or working hours.

Is there anywhere that we, as customers that aren't been listened to, can escalate this?

Scheduling invoices, like at least 656 of us know, is a basic feature. And while Xero have been busy with bells and whistles that most of us don't want, this rudimentary function of creating an invoice and being able to send at a later date, requires the very smart people at Xero to [dig] "into the work needed to develop a solution, and figure out the best way to make this happen".

This is a basic programming task, and one user below has even offered his services to Xero to do said task.

Idea first shared · Apr 25, 2015

(It was actually earlier than this but Xero changed systems).

10 years later we are still waiting for this basic feature. I really don't understand Xero's priorities: constant fiddling with the UI , adding useless features that don't help me at all; increasing the price to pay for these useless upgrades.

Xero - please don't ask us to "Keep those comments and votes coming!" if you have no intention of acting on them.

Hi all, like a lot of people here I have been waiting years for Xero to implement this feature and I don't think it is happening anytime soon. A work around is to print the invoice and schedule it to be sent via an email provider like gmail. With an email template it is basically 1 extra step, but gets the job done. All the best!

Maybe if you spent less time making unnecessary changes to the client profile screen format you would have time do something more useful? Like implement the changes we are actually asking for?

Hi,
I am confused as to why this isn't a priority with many Xero users looking for alternative platforms.
This is extremely important for small and medium businesses.
Please make this a priority for early 2026.
Think of it as a Christmas.
Thanks

Workaround: future date / post an invoice and schedule it to be sent at the date and time you want.

I can't see why it's not possible to send invoices at a scheduled time. For instance if I'm setting up one off invoices over the weekend why they can't be sent to my clients on a monday morning.
Surely with all the other capabilities Xero can do, this one would appear to be a fairly basic feature to include.

Hi Everyone,

We just launched https://calendrio.app and we think Calendrio can help with this.
Calendrio allows you to schedule multiple emails for each customer for a specific time in their own timezone. So, for example, if you have a Customer1 in New York and Customer2 in San Francisco, you can send them an email reminder 2 days before the invoice is due at 8:12am, on the day the invoice is due at 11:15am and 1 day after it becomes past-due at 5:30pm.
And they will receive those reminders at those times in their timezone!
If the payment comes through, no future reminders will be sent.

You'd be able to include a custom subject and message and include auto-generated beautifully designed card that would have all the details of the invoice and a link to directly open client facing version of it on Xero. So your clients can view, download or pay the invoice directly from the invoice reminders.

Calendrio also helps you share a payment calendar with your clients that will help them never missing your payments in first place! This client payment schedule calendar will update instantly when you send a new invoice with them and will have all the details and a link to pay the invoice, right on the calendar!

(Btw, you can also get your own payment calendar with all your invoices and bills across all your customers and vendors to stay up to date on your AR and AP. You can also share this calendar with your team members. And also create dedicated view for AR or AP teams.)

We are really excited to share this with Xero community. And eager to iterate on it to get your feedback in improving the design and overall experience.

Please feel free to get yourself a free account on https://calendrio.app and give it a try. If you'd like me to walk you through the experience, you can schedule time with me using this link:
https://calendar.app.google/dU2YGa8qojFPJApZA

Thank you,
Bhavin Rawal
Creator: Calendrio.app
Founder & CEO, RCloud Labs

Unfortunately, Xero hasn't kept up with functionality for its growing customers and still has a 'one-man' band software. I use this for a 300+ customer nfp and also a charity, which is considering moving as Xero cannot meet our needs. Very disappointing and sad given how exciting it was back in 2018!

We are now paying almost double what we started out paying Xero over 5 years ago, and we are still unable to automate the sending of our invoices because the UK isn't Xero's default timezone.

This is a vital feature.

Please include repeating invoices in this: https://productideas.xero.com/forums/939198-for-small-businesses/suggestions/45048526-repeating-invoices-schedule-a-specific-time-for

Yeah I hear you @Nick Courtney-Jones! I was stoked with Xero when we started using it but it's nearly tripled in price since we came on board in 2018! They muck around tweaking stuff that has zero value to most, add features that not all businesses use and structure their tiers such that many are forced to use the expensive ones just to get basic functionality.

We are on a limited timeline if the price keeps going up. Will have to look for an alternative.

Quiet poor how this is still not a thing in Xero!
Its quiet a basic function that should have been baked into the product on launch.
Your customers should not have to be forced to use and pay additional 3rd Party services to get such basic functionality.

Lack of basics like this and quality of life improvements to the underlying product is is completely turning me off from Xero given the consistent creep in the price that is being charged. Value prop is totally slipping away.