Batch payments - Ability to include credit notes
Allow the inclusion of Credit Notes in Batch Payments where the total to be paid to a supplier is still positive. This would allow a single batch for a Supplier to match their Statement, particularly where credit notes are not related to specific Bills.
Hi everyone, our product teams are continuously reviewing and reprioritising their roadmaps for future work and although we don’t have any plans to change the credit application process this year, this is something we will investigate more closely in 2026.
As we begin to explore work for enabling credit notes in the bill payments flow, we’ll reach out for input to help us shape the design and approach so we cater for the widest possible requirements. Thank you all, and we’ll be back to share when exploration starts.
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Diana Stefanyshin
commented
Agreed, We have been asking for the same basic functionality since I joined in 2016 and all we get is higher prices for things we don't want, like the new invoicing. I refuse to use it, it is dreadful, definitely not an improvement and certainly not worth the increase in price.
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Julie Sutton
commented
To be honest these suggestions on this board are a total waste of time - Xero really don't seem to take any notice of what their users actually WANT. As Alison a said about the new invoicing it is awful - really not sure what users Xero are using for testing - if any!
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Alison Langdon
commented
Add to this - the "improvements" that Xero HAS made to its' product that make it less user friendly. Check out the new invoicing - looks like something out of the dark ages, and takes twice as many mouse clicks to achieve the result you require. Improvements? I don't think so.
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Tim Miller
commented
The lack of this basic functionality is beyond time consuming and aggravating. One of many things that makes it seem like Xero doesn't care about its customers, or about improving its product, and makes me consider moving to a different platform which would be no minor undertaking for us.
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Julie Sutton
commented
I get Xero popping up on my news feed on facebook and often comment on there about the ever growing list of limitations in Xero! And such basic stuff ..... This, no customer payment days report, no supplier statements, no supplier credit limits, inability to flag invoices as in dispute / do not pay ...... The list goes on ..... And Xero dont respond on these boards, never seem to progress any of these "ideas" (that are basic accounting software requirements to me!) I question why we continue to use this software ......
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Bronda Smith
commented
I have sent this to the Country Manager of USA. Hopefully this might get some traction
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Lisa Winchester
commented
Perhaps we all need to post on social media since we're being ignored in here?!
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Diana Stefanyshin
commented
We have been asking for this since I started using Xero in 2017, when is this basic accounting feature going to be implemented?
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Hannah Stenner
commented
Agreed! ASAP please.
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Remy Lebeau
commented
Agreed
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Bronda Smith
commented
It is often that a credit note will apply to an invoice from a previous month and has already been paid. So the credit is then applied to an unrelated invoice to make the payment work.
This really stuffs up any remittance sent to the supplier.
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Janice Mcgrother
commented
Xero, when are you actually going to take notice of this!! It's so frustrating that you don't seem to be doing anything about it even after one of your subscribers has spoken in detail and explained the issues to one of your developers a few months back!
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Charlie Shipperley
commented
Agreed.
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Leanne Jane
commented
Totally agree with this. It would be a game changer and save so much time each month when the supplier statements come in and need to be reconciled.
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Jacqui Campisi
commented
This is so necessary!
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Vicky Fairchild
commented
I agree. We often have to refund in bulk after annual reconciliations are performed and currently have to process refunds individually. We would love to have the ability to create a refund batch from sales credit notes in future.
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Jude Card
commented
This improvement is critical to accurate processing of accounts payable transactions from entry of supplier invoices and credit notes through to payment to the supplier, when the net position of all transactions for a supplier is positive ie payable. Invoices and credit notes must be able to be selected for a net batch payment without any further action by the user. Failure to incorporate this capability into Xero is likely to breach standard accounting practices in NZ.
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Jennifer Hall
commented
I record the overpayment to a suspense account (set up as a bank account to receive and pay from), then create a bill in the supplier's name for the amount of the refund which is allocated to the suspense account. The refund (now as a bill) can be selected and paid in a batch.
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Lina .Lee
commented
I agreed
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Eirini Goudela
commented
Building company with huge number of invoices from certain suppliers and unfortunately cant include Credit notes in batch payment instead need to manually apply them to invoices.