For small businesses

4717 results found

1. e-invoicing Germany

   From 1st January 2025 businesses in Germany must be able to receive e-invoices and this function does not exist in the Global edition we use for our German clients.

   We need this functionality setting up as a matter of urgency.

   34 votes

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   9 comments  ·  Business features  ·  delete…  ·  Admin →
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   submitted  ·  AdminKelly Munro (Community Manager, Xero) responded

   Thanks for raising the idea with us. Our team are aware of the mandate of eInvoicing for Germany. While we don't have immediate work planned at this stage our plan is to support any Peppol-enabled region in the long term and we are paying close attention to the interest from users on this idea. We'll be sure to update of any progress surrounding this for you, here.

   The mandate currently states "The new legal regulation currently contains no specifications for the electronic transmission of electronic invoices. An email inbox should therefore initially be sufficient to receive an electronic invoice."

   Based on this, currently with Xero an eInvoice could be received by using our Email to bills service, or by including the invoice as an attachment and sending to your organisation's Files library. On agreement with your suppliers you could share your bills, or files library email with them so they can send invoices directly to your organisation.

   Thanks for raising the idea with us. Our team are aware of the mandate of eInvoicing for Germany. While we don't have immediate work planned at this stage our plan is to support any Peppol-enabled region in the long term and we are paying close attention to the interest from users on this idea. We'll be sure to update of any progress surrounding this for you, here.

   The mandate currently states "The new legal regulation currently contains no specifications for the electronic transmission of electronic invoices. An email inbox should therefore initially be sufficient to receive an electronic invoice."

   Based on this, currently with Xero an eInvoice could be received by using our Email to bills service, or by including the invoice as an attachment and sending to your organisation's Files library. On agreement with your suppliers you could share your bills, or files library email with them so… more

2. Purchase Orders - Posting to General Ledger

   The functionality to be able to raise and approve a Purchase Order which, at the point of approval, would create a double entry in the general ledger. Specifically:

   • Debit a Work in Progress (WIP) expenses account (to reflect anticipated expenditure),

   • Credit a creditors account (to reflect the anticipated liability).

   This would allow the PO to reflect a commitment in the accounts, enabling better management of Work In Progress and projected costs before the supplier invoice arrives.

   In an ideal world, to be able to allocate the PO to a Xero Project, so that WIP and anticipated costs appear within the project reporting as well. This would give far more accurate forecasting and project-level financial visibility.

   As it stands, it is understood that Xero POs are non-posting documents and only affect the ledger once a bill is created and approved. That leaves a visibility and accounting gap for committed costs — especially problematic for longer-term projects or cashflow planning.

   The functionality to be able to raise and approve a Purchase Order which, at the point of approval, would create a double entry in the general ledger. Specifically:

   • Debit a Work in Progress (WIP) expenses account (to reflect anticipated expenditure),

   • Credit a creditors account (to reflect the anticipated liability).

   This would allow the PO to reflect a commitment in the accounts, enabling better management of Work In Progress and projected costs before the supplier invoice arrives.

   In an ideal world, to be able to allocate the PO to a Xero Project, so that WIP and anticipated costs appear… more

   6 votes

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   1 comment  ·  Business features  ·  delete…  ·  Admin →
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   Gaining Support  ·  AdminLogan Hughes (Admin, Xero) responded

   Hi Tristan, thanks for sharing such a detailed and well-thought-out suggestion. We appreciate you taking the time to explain the specific accounting impact and how this would improve financial visibility.

   We've reviewed your idea for having approved Purchase Orders post to the general ledger and integrate with Xero Projects. This suggestion is now ready to gain support and feedback from other community members.

   Along with votes, others can now comment on how having this visibility of committed costs could improve their own project management and financial forecasting in Xero. 🙂

3. New invoicing - Make manual tax adjustment to total invoice amount

   Retain the This Make manual tax adjustments from the invoice subtotal in New Invoicing. This is a feature that I use as I have to import sales figures from an external program and the VAT figure is different by a small amount But I don't want to have to alter each line on the invoice.

   47 votes

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   12 comments  ·  Accounting features  ·  delete…  ·  Admin →
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   submitted  ·  AdminKelly Munro (Community Manager, Xero) responded

   Can see what you're meaning here, John. I've made a slight adjustment to the title of your idea that I think might help others identify with. We'll start to feel the interest out here and let you know if there's any change planned.

4. New Invoicing - Edit item code without changing Description, qty or price

   When copying an invoice, we need to be able to copy and paste in the item code without it deleting all of the description, qty and cost.
   You can do this in classic invoicing, but when you do it in the updated invoicing it removes all the data on the line.

   12 votes

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   submitted  ·  4 comments  ·  Business features  ·  delete…  ·  Admin →
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5. NZ Payroll - Annual Leave option to add in Days instead of hours

   Would be easier for employees & team leaders approving leave if annual leave is able to be requested in days and half days. Or to have the option to select either days or hours when requesting annual leave through the Xero Me app.

   It's the most common complaint I hear from our employees that it would be way easier if they could just put in 1 day instead of working out the hours they want to take off.

   25 votes

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   submitted  ·  1 comment  ·  Payroll  ·  delete…  ·  Admin →
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6. Bills - Drag and drop Files from email into Xero

   In the Bills section under- New Bill and Upload Bill you cannot currently drag and drop the file from an email into the box. You either have to email or download the file would be time saving if you could just drag and drop straight from email into the new bill box.

   7 votes

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   submitted  ·  4 comments  ·  Business features  ·  delete…  ·  Admin →
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7. Inventory - Landed Cost allocation

   Add the ability to allocate VAT, duty, and freight to items/inventory for landed entry allocation. This is available in competitor solutions.

   60 votes

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   submitted  ·  9 comments  ·  Business features  ·  delete…  ·  Admin →
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8. Auto sales - Ability to find and recode transactions with auto sales tax

   This is a known issue that needs to be voted on to be prioritized.

   The Auto Sales Tax feature in Xero (from Avalara) disallows the ability to use Find and Recode. This is a huge limitation that will have massive repercussions as time goes on. Please fix this promptly.

   5 votes

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   0 comments  ·  Accounting features  ·  delete…  ·  Admin →
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   Gaining Support  ·  AdminGeorgia Clarke (Admin, Xero) responded

   Thanks for your idea here, Mariel.

   Appreciate hearing why you'd like to be able to change the account for invoices that have auto sales tax.

   We've reviewed your idea and now it can gain support from other community members.

   I've created a new idea to track support in being able to find & recode here so we can get interest in this specifically.

   If there is any plans made for either of these we'll update you through the respective idea. For now it can gain support from others in community 🙂

9. Invoicing - Update contact with email used when sending

   Under the old invoicing, when an invoice was emailed to a client for the first time, the email address used for that first invoice automatically populated the Contact card's email address at the time the invoice was sent.
   This meant that if the invoice was unpaid, the reminder would be able to go to the same person who received the invoice.
   However the new invoicing doesn't automatically populate the Contact's email address.
   This means an extra step is needed to ensure the Contact card is updated.
   If this step isn't taken, then the automated reminders don't go out.
   Automation is the key to productivity. Having this process change with the new-look invoicing will either create a missing step in our debt collection process or create extra work to fix the missing step.

   Under the old invoicing, when an invoice was emailed to a client for the first time, the email address used for that first invoice automatically populated the Contact card's email address at the time the invoice was sent.
   This meant that if the invoice was unpaid, the reminder would be able to go to the same person who received the invoice.
   However the new invoicing doesn't automatically populate the Contact's email address.
   This means an extra step is needed to ensure the Contact card is updated.
   If this step isn't taken, then the automated reminders don't go out.
   Automation is… more

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   4 comments  ·  Business features  ·  delete…  ·  Admin →
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   submitted  ·  AdminKelly Munro (Community Manager, Xero) responded

   Hi Jo, interesting one here as some users would like the contact to be update but also others that wouldn't. It'll be good to get a sense of users that would like to see the contact record updated with the email used when sending from your idea here.

   No plans to change this behaviour at present but we'll share if there's any news.

10. Pricing Plans - Make Xero Projects available in the lower tiers of the new pricing plans

    With the new pricing tiers coming in September 2024, Projects is only included in the most expensive tier. I currently pay for it as an add-on on a per user basis. With just two of us, this is cost effective. From September, if I want Projects I will have to pay for the top tier, a 30% increase to retain the features I use! Please make Projects available in lower pricing tiers.

    53 votes

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    submitted  ·  20 comments  ·  Subscription & support  ·  delete…  ·  Admin →
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11. User Role - Access to specific feature only

    "Business and accounting" role needs ability to more narrowly define. I want an employee to access invoices (receivables) but that then gives them access to ALL financial reporting, e.g. P&L, which I don't want them to see.

    422 votes

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    73 comments  ·  Settings & user roles  ·  delete…  ·  Admin →
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    under review  ·  AdminKelly Munro (Community Manager, Xero) responded

    Hi community, thank you for your engagement and sharing how you'd like us to evolve roles for customers using Xero. User roles impact all areas of the product, there are many considerations we must factor in when assessing how to solve for majority of our customers needs - As you can see there is a large range of ideas for different roles shared by customers in Product Ideas.
    We’re conducting research on the current landscape and how we might approach some of the most predominant needs in roles for our customers. To be upfront, the discovery of this work will be long running and there'll be multiple phases of research and forms of engagement with users that’ll help shape the path ahead in this space.
    We’d like to invite you, our community to be part of this research and discovery. This may involve interviews and sharing further feedback through direct surveys or questionnaires.
    ✍️ If this is something you’d be interested in taking a part of please fill in our short form here.
    We may not be able to invite everyone into every stage, however our research team will be in touch with many of you over the coming months.
    We'll return to share on the outcomes of our research and any progress around development of roles in Xero.

    Hi community, thank you for your engagement and sharing how you'd like us to evolve roles for customers using Xero. User roles impact all areas of the product, there are many considerations we must factor in when assessing how to solve for majority of our customers needs - As you can see there is a large range of ideas for different roles shared by customers in Product Ideas.
    We’re conducting research on the current landscape and how we might approach some of the most predominant needs in roles for our customers. To be upfront, the discovery of this work will be long running and there'll be multiple phases of research and forms of engagement with users that’ll help shape the path ahead in this space.
    We’d like to invite you, our community to be part of this research and discovery. This may involve interviews and sharing further feedback through direct… more

12. Sales | Batch Deposit in Foreign Currency

    Xero currently lacks the capability to bulk pay multi-currency invoices. This creates a significant bottleneck for our clients with a default currency of USD who process hundreds of invoices in EUR each month. While it is possible to import invoices in EUR in bulk, marking each invoice as paid individually is extremely time-consuming and inefficient. Please consider implementing a feature that allows users to bulk pay invoices in the same foreign currency. This enhancement would streamline the workflow for businesses handling large volumes of international transactions, saving time and reducing manual effort.

    66 votes

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    submitted  ·  6 comments  ·  Business features  ·  delete…  ·  Admin →
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13. Invoice Reminder - Templates to apply to specific customers

    Invoice reminders are currently "all or nothing". I dont want to chase my good clients with automated messages from Xero becuse it upsets them but I do want some of my clients to have auto reminders about invoices about to become due and invoices overdue, those who generally are bad payers. In the same way we have email and invoice templates can we have invoice reminder templates and when we raise an invoice be prompted to apply a reminder template (or not). Or can the template for reminders be part of the customer financial details, in the way we can default which project tracking new invoices are assigned can we have an invoice reminder ie none, 3 days, 7 days etc

    Invoice reminders are currently "all or nothing". I dont want to chase my good clients with automated messages from Xero becuse it upsets them but I do want some of my clients to have auto reminders about invoices about to become due and invoices overdue, those who generally are bad payers. In the same way we have email and invoice templates can we have invoice reminder templates and when we raise an invoice be prompted to apply a reminder template (or not). Or can the template for reminders be part of the customer financial details, in the way we can… more

    10 votes

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    submitted  ·  0 comments  ·  Contacts & communication  ·  delete…  ·  Admin →
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14. AU Payroll - HH:MM entry format for timesheets

    It would be wonderful to have the option to use HH:MM format for timesheet entries, instead of only decimal time. Hard to convince employees to do timesheets as it is, but to also ask them to convert two weeks of project works over numerous jobs into decimal format is a big ask! Not many people are used to entering 4.6667 hrs instead of 4hrs 40min. If this is a feature of Xero Practice Manager, can it not be easily made available to the rest of us?

    17 votes

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    submitted  ·  0 comments  ·  Payroll  ·  delete…  ·  Admin →
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15. Auto sales tax - Ability to edit invoice with auto sales tax

    This is a known issue that needs to be voted on to be prioritized.

    The Auto Sales Tax feature in Xero (from Avalara) disallows the ability to edit an Invoice account category. This is a huge limitation that will have massive repercussions as time goes on. Please fix this promptly.

    •  

    5 votes

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    0 comments  ·  Accounting features  ·  delete…  ·  Admin →
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    Gaining Support  ·  AdminKelly Munro (Community Manager, Xero) responded

    We're grateful for your engagement and letting us know the changes that matter to you.

    We request that each post is for a single idea, I've just split your one here so we can gather support for being able to edit the invoice or Find and recode transactions with sales tax separately - you'll find the other idea I created for you here

    Along with votes, others can now comment to share additional detail about how your idea could improve their experience with Xero.

16. Reports - Option for All time / All dates to view all transactions

    We need to be able to select "All Dates" on a report. ex. I want to see a report for a certain account from the start of my business to the current date. now I need to select beginning date and then todays date and the update.

    7 votes

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    5 comments  ·  Accounting features  ·  delete…  ·  Admin →
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    Gaining Support  ·  AdminGeorgia Clarke (Admin, Xero) responded

    Thanks for sharing this great idea for improving efficiency in reports.

    For anyone looking to achieve this now, you can view transactions across all time by selecting a custom date range in your reports. By setting the start date to your organisation's first transaction date and the end date to today, you can get a full historical view of your data.

    We see the value in your suggestion to add a preset 'All Time' or 'All Dates' option, which would make this process a faster, one-click action.

    To align with our new statuses for Xero Product ideas, we've updated the status of this idea here. We encourage everyone who would find this feature useful to keep voting and sharing comments. Learning more about the specific reports you'd use this for and how it would help your business helps our product team understand the potential impact.

17. MFA - Move cursor to code field automatically

    When I login to Xero, I enter my email address and password and am taken to the second page (MFA).

    I'm then asked for the authenticator code, but I have to click into the field to enter the code.

    Xero knows that there is an almost 100% likelihood that the first (and only) thing I am going to do on that page is enter the MFA code.

    Xero should automatically have the cursor in that field so that I can type the code without clicking into the field.

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    40 votes

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    submitted  ·  18 comments  ·  Settings & user roles  ·  delete…  ·  Admin →
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18. Xero - Backup data file

    Under all the new rules and regulations set down by the Tax Practitioners Board, it is a requirement to keep a backup copy of the data file. We do not want to start a new Xero file from a backup - that is not logical. We need the ability to click on a button and run a backup to comply with the new rules. Using another app is also not a solution. It must be built in the the Xero program that we can use as bookkeepers. This is an essential feature if we are to comply and do regular backups of the datafile.

    Under all the new rules and regulations set down by the Tax Practitioners Board, it is a requirement to keep a backup copy of the data file. We do not want to start a new Xero file from a backup - that is not logical. We need the ability to click on a button and run a backup to comply with the new rules. Using another app is also not a solution. It must be built in the the Xero program that we can use as bookkeepers. This is an essential feature if we are to comply and do regular… more

    8 votes

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    submitted  ·  5 comments  ·  Accounting features  ·  delete…  ·  Admin →
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19. Organisation settings - Setting to remove data 7+ years old

    In NZ we are required by law to keep 7 years of records for the IRD (tax department). I make a point of destroying old financial records that are older than 7 years. Xero doesn't have a mechanism to purge old data. I see in my Xero I full record including invoices, supplier invoices and financial data back to Jan 2014.

    I would like to see a system whereby old data was completely wiped, and summary starting figures created for the purged data period, say as at the start of each tax year, for me 1 April 2018 so that the Xero calculations etc still worked.

    This would be summary data like opening balances, exactly the same as if you started Xero transferring from a different financial management system.

    Surely this is good for Xero too, because as the years tick by, your storage today contains everyone's old data, even though by law I am not required to hold financial records older than 7 years.

    That also ticks the green box by reducing storage which equals less electricity and resources consumed, holding on to attachments and data that clients like me don't want to keep and legally are not required to do so.

    In NZ we are required by law to keep 7 years of records for the IRD (tax department). I make a point of destroying old financial records that are older than 7 years. Xero doesn't have a mechanism to purge old data. I see in my Xero I full record including invoices, supplier invoices and financial data back to Jan 2014.

    I would like to see a system whereby old data was completely wiped, and summary starting figures created for the purged data period, say as at the start of each tax year, for me 1 April 2018 so that… more

    5 votes

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    0 comments  ·  Accounting features  ·  delete…  ·  Admin →
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    Gaining Support  ·  AdminKelly Munro (Community Manager, Xero) responded

    Appreciate why you'd like to remove older data from your org after a long period, Steven. Generally we don't want to be touching our customers data, and this isn't something we have plans for implementing. However, we'll get a sense of the interest from others in this here, for our product teams to consider.

    Right now, if you'd like to remove older data there are a couple of options;

    • You could start a new organisation from the date you'd like to keep records from, setting up the organisation with conversion balances from that date. You could also export and import information from the old org to the new one.
    • Change the conversion balances in your existing org and remove older data prior to this date

20. Chart of Accounts - Assign a Tracking category

    Automatically assign a tracking category to a chart of account code, so when costs are billed against the account code, it also automatically assigns those costs to a default tracking category

    140 votes

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    submitted  ·  16 comments  ·  Accounting features  ·  delete…  ·  Admin →
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